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Agenda 2008-03-24AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, MARCH 24, 2008 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or fhe Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda ifems except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. Cit Council A endas/Minutes are available at www.ci.c ress.ca.us. March 24, 2008 WORKSHOP SESSION Recess the meeting. CLOSED SESSION RECONVENE PLEDGE OF ALLEGIANCE INVOCATION WORKSHOP TO REVIEW THE FISCAL YEAR 2008-2009 NON-PROFIT CONTRIBUTION GRANT REQUESTS 7:00 P.M. Council Chambers PRESENTATIONS Present Proclamation to the West Cities Police Communications Center, Proclaiming the Week of April 13-19, 2008 as "National Public Safety Dispatcher Week" in the City of Cypress Orange County Sanitation District Overview of Sewer Rates Page 2 REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY March 24, 2008 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. 1. A PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT N0.2007-14, A REQUEST TO OPERATE A LIGHT MANUFACTURING BUSINESS LOCATED AT 5960 LAKESHORE DRIVE IN THE PCM PLANNED COMMERCIAVLIGHT INDUSTRIAL ZONE. Prepared bv: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2007-14, subject to the conditions in Exhibit "A" of the Resolution. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2007-14 -With Conditions. Page 3 March 24, 2008 Page 4 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar for second reading should be read by title only prior to their adoption. CONSENT CALENDAR (2 -19) 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. APPROVAL OF MINUTES. Meeting of March 10, 2008 Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 4. PROCLAIMING APRIL 5, 2008 AS "ARBOR DAY" IN THE CITY OF CYPRESS. Prepared bv: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim April 5, 2008 as "Arbor Dad' in the City of Cypress. 5. PROCLAIMING THE WEEK OF APRIL 13-19, 2008 AS "NATIONAL PUBLIC SAFETY DISPATCHER WEEK" IN THE CITY OF CYPRESS. Prepared bv: Denise Basham, City Clerk Recommended Action: That the Mayor and. City Council officially proclaim the week of April 13-19, 2008 as "National Public Safety Dispatcher Week" in the City of Cypress. March 24, 2008 Page 5 6. DESIGN REVIEW COMMITTEE PERMIT N0.2007-06, A REQUEST TO INSTALL A STEALTH CELLULAR ANTENNA FACILITY ON AN EXISTING COMMERCIAL CENTER SIGN, LOCATED AT 4480 LINCOLN AVENUE IN THE PC PLANNED COMMUNITY ZONE. Prepared bv: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2007-06, subject to the conditions in Exhibit "A" of the Resolution. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2007-06 -With Conditions. 7. APPROVAL OF CONTRACT WITH ALLIANCE RESOURCE CONSULTING, LLC TO CONDUCT THE RECRUITMENT PROCESS FOR THE CLASSIFICATIONS OF REDEVELOPMENT/ECONOMIC DEVELOPMENT MANAGER AND PLANNING MANAGER. Prepared bv: Cathv Thompson, Human Resources Manaaer Recommended Action: That the City Council approve the contract with Alliance Resource Consulting, LLC to conduct the recruitment process for the classifications of Redevelopment/Economic Development Manager and Planning Manager. 8. ACCEPTANCE OF CATCH BASIN SCREEN INSTALLATIONS, PUBLIC WORKS PROJECT N0.2007-08. Prepared bv: Nick Manakalakiri. Assistant Engineer Recommended Action: That the City Council: 1) Accept the Catch Basin Screen Installations, Public Works Project No. 2007-08, as being satisfactorily completed in conformance with the project specifications, in the final amount of $52,299.94; and 2) Approve the final retention payment of $5,230 to G2 Construction, Garden Grove, California, thirty- five (35) days after Notice of Completion is filed, if no claims or objections have been filed; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. March 24, 2008 Page 6 9. APPROVAL OF FINAL TRACT MAP NO. 17221. PROPERTY LOCATED AT 4852 LINCOLN AVENUE. Prepared bv: Jim Gorin, Associate Engineer Recommended Action: That the City Council approve Final Tract Map No. 17221 and authorize the City Clerk to sign the record map. 10. ACCEPTANCE OF REPLACEMENT OF ELECTRICAL PANELS AT MAINTENANCE YARD, PUBLIC WORKS PROJECT N0.2006-24. Prepared bv: Jim Gorin, Associate Engineer Recommended Action: That the City Council: 1) Accept the Replacement of Electrical Panels at Maintenance Yard, Public Works Project No. 2006-24, as being satisfactorily completed in conformance with the project specifications, in the final amount of $65,894.10; and 2) Approve the final retention payment of $6,589.41 to Raasch Contracting Services, Upland, California, thirty-five (35) days after Notice of Completion is filed, if no claims or objections have been filed; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. 11. APPROVAL OF PROFESSIONAL SERVICES CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE RESIDENTIAL AND ARTERIAL STREETS OVERLAY, PUBLIC WORKS PROJECT N0.2007-18. Prepared bv: Nick Mangkalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Award a Professional Services Contract, in an amount not to exceed $57,335, for Construction Management Services for the Residential and Arterial Streets Overlay to Jacobs Field Services North America, Inc., 5757 Plaza Drive, Suite 100, Cypress, California 90630, and direct the Director of Public Works/City Engineer to act as Contract Officer; and 2) Authorize a contingency of $8,600 (15% of Contract Amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. March 24, 2008 12. APPROPRIATE PROPOSITION 1 B FUNDS TO THE CITY'S CAPITAL IMPROVEMENT PROJECTS FUND. Prepared bv: Nick Manakalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Authorize staff to apply to the State Department of Finance for release of Proposition 1 B bond funds for listed projects; and 2) Increase appropriations in the City's Capital Improvement Projects Fund for the addition of $700,000 into Account No. 4186-15-894-27 for the Moody Street Beautification Project, and $92,700 into Account No. 4186-15-472-21 for the Residential Rehabilitation Program; and 3) Increase estimated revenues in the City's Capital Improvement Projects Fund by $792,700 (Account No. 3525-15). 13. ACCEPTANCE OF THE OFFICE OF TRAFFIC SAFETY (OTS) TRAFFIC GRANT. Prepared bv: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Accept the Office of Traffic Safety (OTS) Grant; and 2) Increase estimated revenues (3525-11-Grants) in the General Fund for the grant total of $7,449; and 3) Approve appropriations from the fund balance of the General Fund as follows: 4003-11-188-05 (overtime) in the amount of $7,449. 14. AMENDMENT TO JOINT POWERS AUTHORITY AGREEMENT - INTEGRATED LAW AND JUSTICE AGENCY FOR ORANGE COUNTY. Prepared bv: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Adopt the Resolution by title only, title as follows, amending the Joint Powers Agreement for the Integrated Law and Justice Agency for Orange County (ILJAOC), which amends an earlier Council Resolution dated December 6, 2006. The original Resolution authorized the City of Cypress to participate in the ILJAOC and authorized the Mayor to execute the Amended Joint Powers Agreement (JPA); and 2) Authorize the City Manager and Police Chief to execute any related documents consistent with the implementation of this Agreement and grant continuing authority to the City Manager to execute anticipated amendments to the Joint Powers Agreement (JPA) as recommended by the Chief of Police and approved by the City Attorney and determined to be non-substantive in nature; and 3) Ratify the COPLINK System Use Policy, specifically authorizing the Chief of Police to execute the document and any amendments on behalf of the City. A Resolution of the City Council of the City of Cypress, California, Approving an Amendment to the Joint Powers Agreement for the Integrated Law and Justice Agency for Orange County (ILJAOC). Page 7 March 24, 2008 Page 8 15. APPROVAL OF AGREEMENT FOR THE PURCHASE OF FINANCIAL ACCOUNTING SOFTWARE WITH NEW WORLD SYSTEMS. Prepared bv: Richard Storey, Assistant Citv Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the agreement with New World Systems in the amount of $500,893 for the purchase of new Financial Accounting Software in accordance with the terms of the agreement. 16. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF FEBRUARY, 2008. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of February, 2008. 17. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS N0.85275 THROUGH 85460. Prepared bv: Richard Storey, Assistant Citv Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2007-08. Recreation and Park Districf Matters: 18. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE INSTALLATION OF PLAYGROUND EQUIPMENT IN VARIOUS PARKS, PUBLIC WORKS PROJECT N0.2008-01. Prepared bv: Keith Carter, Associate Engineer Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve the plans and specifications for the installation of playground equipment and protective surfacing in various City parks. March 24, 2008 Page 9 19. APPROVAL OF ATHREE-YEAR PYROTECHNIC CONTRACT SERVICES AGREEMENT FOR THE ANNUAL MULTI-AGENCY JULY 4T" FIREWORKS CELEBRATION WITH TWO ONE-YEAR EXTENSION OPTIONS. Prepared bv: Laura Detweiler, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve a three (3) year contract services agreement with two (2) one (1) year extension options with Fireworks America for pyrotechnics displayed at the annual multi-agency July 4th Fireworks Celebration commencing July 4, 2008, in an amount not to exceed $76,920 over the five (5) year contract period. END OF CONSENT CALENDAR ORDINANCES No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. March 24, 2008 CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific item. CONSENT CALENDAR (20) 20. CONSIDERATION OF AMENDMENT N0.2 TO EXTEND THE TERM OF THE EXCLUSIVE NEGOTIATION AGREEMENT BETWEEN THE AGENCY AND HOPKINS REAL ESTATE GROUP. Prepared bv: Steve Clarke, Redevelopment Project Manager Recommended Action: That the Cypress Redevelopment Agency approve Amendment No. 2 to the Exclusive Negotiation Agreement ("ENA") between the Agency and Hopkins Real Estate Group ("Hopkins") for the Agency owned 13.329 acre property located at the northwest corner of Katella Avenue and Winners Circle (the "Site"), and authorize the Agency Chair to execute the Amendment. END OF CONSENT CALENDAR NEW BUSINESS (21) 21. ADOPTION OF A NEIGHBORHOOD IMPROVEMENT PLAN FOR THE LEMON AND LIME NEIGHBORHOOD. Prepared bv: Steve Clarke. Redevelopment Project Manager Recommended Action: That the Cypress Redevelopment Agency adopt a Neighborhood Improvement Plan for the City's Lemon and Lime neighborhood, which was prepared in partnership with Jamboree Housing Corporation. Page 10 March 24, 2008 ITEMS FROM CITY COUNCIL MEMBERS (22) 22. RENAMING OF OAK KNOLL PARK TO TIGER WOODS PARK. (Council Member Luebben) Recommended Action: That the City Council discuss the renaming and rededication of Oak Knoll Park to Tiger Woods Park and provide direction to staff. .Reports on Committee Assignments .Other Items ORAL COMMUNICATIONS The public may at this time address the members of fhe City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more Phan five minutes each. ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, April 14, 2008, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of March, 2008. ~QQ,I~i~(,(~- Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, MARCH 21, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING. Page 11