Agenda 2008-04-14AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, APRIL 14, 2008
5:30 P.M., 7:00 P.M.
Public Hearings at 7:00 P. M.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
CALL TO ORDER
5:30 P.M.
Executive Board Room
ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE
MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS
COUNCILMEMBER/BOARD MEMBER DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and/or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off-Agenda items except as authorized by law. Speakers
are requested to limit their comments to no more than three minutes
each.
This Agenda contains a brief general description of each item to be considered. Except as
otherwise provided bylaw, no action or discussion shall be taken on any item not appearing in the
following Agenda. Supporting documents, including staff reports, are available for review in the
City Clerk's office.
Cit Council A endas/Minutes are available at www.ci.c ress.ca.us.
April 14, 2008
Page 2
WORKSHOP
SESSION
Recess the meeting.
CLOSED
SESSION
RECONVENE
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
LART PROJECT AREA OVERVIEW
7:00 P.M.
Council Chambers
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
April 14, 2008
Page 3
ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR)
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and/or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off-Agenda items except as authorized by law. Speakers
are requested to limit their comments to no more than three minutes
each.
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
PUBLIC HEARINGS (1)
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council and/or the Cypress Redevelopment
Agency.
1. A PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT
NO.2008-01, A REQUEST TO RE-OPEN A BILLIARD HALL USE
WITH BEER AND WINE SALES LOCATED AT 6285-6289 BALL
ROAD IN THE CG-10,000 COMMERCIAL GENERAL ZONE.
Prepared bv: Kori Nevarez, Associate Planner
Recommended Action: That the City Council adopt the Resolution
by title only, title as follows, approving Conditional Use Permit No.
2008-01, subject to the conditions in Exhibit "A" of the Resolution.
A Resolution of the City Council of the City of Cypress,
Approving Conditional Use Permit No. 2008-01
-With Conditions.
April 14, 2008
Page 4
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Council requests separate action on a
specific item. Ordinances on the Consent Calendar for second reading
should be read by title only prior to their adoption.
CONSENT CALENDAR (2 - 8)
2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
3. APPROVAL OF MINUTES.
Meeting of March 24, 2008
Prepared bv: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
4. APPROVAL OF AMENDMENT NO. 1 TO AN AMENDED AND
RESTATED CONTRACT SERVICES AGREEMENT FOR CITY AND
REDEVELOPMENT AGENCY ATTORNEY SERVICES.
Prepared bv: June Liu, Administrative Services Manager
Recommended Action: That City Council approve Amendment No. 1
to the Amended and Restated Contract Services Agreement for City
Attorney Services between the City and Aleshire & Wynder, LLP.
5. APPROVAL OF AN AGREEMENT WITH THE CITY OF BUENA
PARK FOR SHARING THE COST OF ASPHALT OVERLAY
IMPROVEMENTS ON VALLEY VIEW STREET FROM CERRITOS
AVENUE TO BALL ROAD.
Prepared by: Nick Mangkalakiri, Assistant Engineer
Recommended Action: That the City Council: 1) Approve an
agreement with the City of Buena Park for sharing the cost of asphalt
overlay improvements on Valley View Street from Cerritos Avenue to
Ball Road; and 2) Authorize the Mayor to execute the agreement
between the City of Buena Park and the City of Cypress for sharing the
cost of asphalt overlay improvements on Valley View Street from
Cerritos Avenue to Ball Road.
April 14, 2008
Page 5
6. APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONTRACT FOR THE 2007/08 RESIDENTIAL STREETS SLURRY
SEAL -PHASE 2, PUBLIC WORKS PROJECT N0.2008-02.
Prepared bv: Nick Mangkalakiri, Assistant Engineer
Recommended Action: That the City Council: 1) Approve the plans and
specifications for the 2007/08 Residential Streets Slurry Seal -Phase
2, Public Works Project No. 2008-02; and 2) Award a contract for the
2007/08 Residential Streets Slurry Seal -Phase 2, Public Works
Project No. 2008-02, in the amount of $449,230, to the lowest
responsible bidder American Asphalt South Inc., Fontana, California;
and 3) Authorize a contingency of $67,385 (15% of Bid Amount), and
direct the Director of Public Works/City Engineer to issue any
necessary change orders to complete additional work within budgetary
authority.
7. AWARD OF CONTRACT FOR CROSSING GUARD SERVICES.
Prepared bv: Rick Hicks, Chief of Police
Recommended Action: That the City Council: 1) Dispense with the
formal competitive bidding process, pursuant to City Code Section
21-A10C, D, and F, since All City Management Services, Inc. is the
sole source vendor; and 2) Award a one (1) year contract for crossing
guard services to All City Management Services, Inc., 1749 South La
Cienega Boulevard, Los Angeles, California 90035, for an amount not
to exceed $163,142 per year. Agreement covers period of July 1, 2008
through June 30, 2009.
8. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS
NO. 85461 THROUGH 85762.
Prepared bv: Richard Storey, Assistant City Manager/Director of
Finance and Administrative Services
Recommended Action: That the City Council approve the attached
warrant register and wire transfers for Fiscal Year 2007-08.
END OF CONSENT CALENDAR
April 14, 2008
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ORDINANCES
No items.
NEW BUSINESS (9 - 10)
9. CONSIDERATION OF COUNCIL CHAMBER TREE OPTIONS.
Prepared bv: Doug Dancs, Public Works Director
Recommended Action: That the City Council: 1) Select Option 1 on
Attachment A to replace the existing Council Chamber Tree; and
2) Appropriate an amount not to exceed $14,450 from the unreserved
fund balance of the City's Central Services Fund to Account No.
4187-76-629-08.
10. CONSIDERATION OF REMOVAL OF COMMISSIONER FROM THE
CITY'S TRAFFIC COMMISSION.
Prepared bv: Denise Basham, City Clerk
Recommended Action: That the City Council discuss and consider the
removal of Christian Thomas from the Traffic Commission.
RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex-Officio Governing Board
of Directors.
No items.
CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Cypress Redevelopment
Agency.
No items.
April 14, 2008
Page 7
ITEMS FROM CITY COUNCIL MEMBERS
.Reports on Committee Assignments
.Other Items
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and/or the Cypress Redevelopment
Agency provided that no action may be taken on off-Agenda items
unless authorized by law. Speakers are requested to limit their
comments to no more than five minutes each.
ITEMS FROM CITY MANAGER
ADJOURNMENT
The next meeting will be a Regular Meeting, to be held on Monday, April 28, 2008,
beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
gin day of April, 2008.
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683.
NOTIFICATION BY NOON ON FRIDAY, APRIL 11, 2008, WILL ENABLE THE
CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING. _ _