Loading...
HomeMy WebLinkAbout2025-06-23 234 REGULAR MEETING CYPRESS CITY COUNCIL JUNE 23, 2025 6:00 P.M. — General Session A regular meeting of the Cypress City Council was called to order at 6:01 p.m. by Mayor Burke in the Executive Board Room, 5275 Orange Avenue, Cypress, California. ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor David Burke Mayor Pro Tem Leo Medrano Council Member Kyle Chang Council Member Scott Minikus Council Member Bonnie Peat STAFF PRESENT City Manager Peter Grant City Attorney Fred Galante Director of Finance and Administrative Services Matt Burton Director of Recreation and Community Services Jeff Draper Director of Public Works Nick Mangkalakiri Chief of Police Mark Lauderback Planning Director Alicia Velasco City Clerk Alisha Farnell Police Captain Scott Ausmus Deputy City Clerk Christina Dizol INVOCATION Rabbi Nancy Myers, Temple Beth David, led the Invocation. PLEDGE OF ALLEGIANCE Mayor David Burke led the Pledge of Allegiance. ORAL COMMUNICATIONS ON AGENDA ITEMS Jon Peat, Cypress, spoke regarding Agenda Item No. 7. Brooke Nafarrete, Cypress, spoke regarding Agenda Item No. 17. Gary Hammerman, Cypress, spoke regarding Agenda Item No. 3. Dereck Balsillie spoke regarding Agenda Item No. 17. Paul Kokkinos, Cypress, spoke regarding Agenda Item No. 17 Jose Trinidad Castaneda spoke regarding Agenda Items No. 6 and 17. Glenn Button, Cypress, spoke regarding Agenda Item No. 19. Dr. Frances Marquez, Cypress, spoke regarding Agenda Item No. 4. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Member Minikus stated that Agenda Item No. 14, the Warrant Register, includes electronic fund transfer No. 17219 for $341.78 as reimbursement for medical coverage he is entitled to receive as a CaIPERS annuitant. He indicated that in voting for any motion to approve the Warrants Register, he would not be voting on electronic fund transfers No. 17219 for the reason disclosed. Council Member Chang asked questions of the Public Works Director regarding the bidding process. 235 Mayor Burke responded to Public Comments regarding Agenda Items No. 3 and 7. A motion was made by Mayor Burke, and seconded by Council Member Peat, to approve Consent Calendar items No. 1 through 14. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Chang, Minikus, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 2: Approve the Fiscal Year 2025-26 Measure M2 Program Eligibility Submittal Recommendation: 1 . Approve the Fiscal Year 2025-26 Measure M2 program eligibility submittal; and 2. Adopt a Resolution concerning the update and status of the Circulation Element, Mitigation Fee Program, and Pavement Management Plan for the Measure M2 Program. RESOLUTION NO. 7022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS CONCERNING THE STATUS AND UPDATE OF THE CIRCULATION ELEMENT, MITIGATION FEE PROGRAM, AND PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M (M2) PROGRAM Item No. 3: Accept the Sewer System Video Evaluation, Project 355 Recommendation: 1 . Accept the Sewer System Video Evaluation, Project 355, in the amount of $148,214.05 and approve the final retention payment of $7,410.70 to Premier Pipe, Inc.; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder. Item No. 4: Approve an Agreement for Building Inspection and Plan Check Services Recommendation: Approve a three-year agreement with Charles Abbott Associates, Inc. for building inspection and plan check services. Item No. 5: Approve Agreements for On-Call Architectural Services Recommendation: Approve agreements for on-call professional architectural services with BOA Architecture and Bureau Veritas North America, Inc. Item No. 6: Approve Agreements for On-Call Professional Traffic Engineering Services and a Task Order for City Traffic Engineer Services Recommendation: 1 . Approve contract services agreements for on-call professional traffic engineering services to Advantec Consulting Engineers, Inc., Hartzog and Crabill, Inc. (HCI), Iteris, Inc., and Linscott, Law & Greenspan Engineers (LLG); and 2. Approve a Task Order not to exceed $167,000 to LLG to provide FY 2025-26 City Traffic Engineer Services. 236 Item No. 7: Approve an Agreement for Right-of-Way Landscape Maintenance Services Recommendation: 1. Approve a two-year agreement with Elite Maintenance and Tree Service (EMTS) for Right-of-Way Landscape Maintenance Services in the amount of$402,809 annually; and 2. Approve a FY 2025-26 appropriation increase of $34,809 in the City's General Fund for Landscape Maintenance Services. Item No. 8: Approve Amendment No. 1 for Parks and Facilities Landscape Maintenance Services at Arnold Cypress Park Recommendation: Approve Amendment No. 1 to the Parks and Facilities Landscape Maintenance Service Contract with BrightView Landscape Services, Inc., to provide $60,436 of additional annual landscape services at Arnold Cypress Park. Item No. 9: Approve an Extension to the Agreement for Community Outreach and Communication Services Recommendation: 1 . Authorize the City Manager to enter into an amendment to extend the agreement with Communications LAB for community outreach and communications services on a month- to-month basis for a period not to exceed six months; and 2. Authorize the City Manager to approve task orders for a period not to exceed six months to Communications LAB for City and Recreation and Park District communications support and marketing services and the Recreation quarterly activity guidebook. Item No. 10: Approve a Task Order for On-Call Stormwater/Water Quality Program Services Recommendation: Approve a task order with Charles Abbott Associates, Inc. to provide FY 2025-26 stormwater/water quality program services for an amount not to exceed $177,950. Item No. 11: Approve Task Orders for On-Call Construction Management and Inspection Services and Project Management Recommendation: 1 . Approve a Task Order to FCG Consultants, Inc. for public works construction management and inspection services for an amount not to exceed $110,000, for the period of July 1, 2025 through June 30, 2026; and 2. Approve a Task Order to FCG Consultants, Inc. for public works project management services for an amount not to exceed $126,505.80, for the period of July 1, 2025 through December 31, 2025; and 3. Approve a $126,506 budget appropriation transfer in the General Fund from Personnel to Professional Services Item No. 12: Receive and File FY 2025-26 Employee Pay Schedules for the Cypress Employees' Association, the Maintenance Employees' Association, the Police Officers' Association, and Unrepresented Employees Recommendation: Receive and file employee pay schedules effective July 4, 2025 for the Cypress Employees' Association (CEA), the Cypress Maintenance Employees' Association (MEA), the Police Officers' Association (POA), Confidential positions, Mid- Management positions and Executive Management positions. Item No. 13: Receive and File the Investment Report for the Month Ended May 31, 2025 Recommendation: Receive and file the attached investment report. 237 Item No. 14: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of May 10, 2025 through June 6, 2025 Recommendation: Receive and file the attached payment register summarized below for the period of May 10, 2025 through June 6, 2025: • Electronic Funds Transfers 17190 through 17392 • Warrants 67930 through 68116 • Payroll Transfers W1556 through W1557 PUBLIC HEARINGS Item No. 15: Renew the Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2025-26 Mayor Buke asked Council Members to disclose any communication with anyone relevant to the item. No communication was disclosed. The Director of Public Works provided a report on this item. Mayor Burke opened the Public Hearing and invited members of the public to speak on this item. No public comments were made. Mayor Burke closed the Public Hearing. A motion was made by Council Member Minikus, and seconded by Council Member Chang, to renew the Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2025-26. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Chang, Minikus, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 7023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ORDERING THE RENEWAL OF THE CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2025-26, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND CONFIRMING THE DIAGRAM AND ASSESSMENT THEREOF NEW BUSINESS Item No. 16: Adopt the City of Cypress and the Cypress Recreation and Park District Fiscal Year 2025-26 Budgets The Director of Finance and Administration Services provided a report on the item. City Council discussion ensued. A motion was made by Council Member Minikus, and seconded by Council Member Chang, to adopt a Resolution approving the City Fiscal Year 2025-26 Budget, and adopt a Resolution approving the Recreation and Park District Budget Fiscal Year 2025-26. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Chang, Minikus, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 238 RESOLUTION NO. 7024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND FIXING THE LIMITATIONS OF EXPENDITURES FOR THE SEVERAL FUNDS AND THE FUNCTIONS, DEPARTMENTS, AND ACTIVITIES CARRIED ON UNDER SUCH FUNDS RESOLUTION NO. 7025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS THE EX OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, APPROVING THE DISTRICT'S ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND FIXING THE LIMITATIONS OF EXPENDITURES FOR THE FUNDS AND ACTIVITIES CARRIED ON UNDER SUCH FUND Item No. 17: Adopt the FY 2025-2032 Seven-Year Capital Improvement Program and Amend Municipal Code Section 21A Related to Purchasing Authority Limits The Director of Public Works provided a report on this item. City Council discussion ensued. A motion was made by Mayor Burke, and seconded by Council Member Chang, to approve items number 1 through 4 of the Recommendation with the removal of Section 2 and 3 from the Resolution approving the FY 2025-2032 Seven-Year CIP. City Council discussion ensued. A substitute motion was made by Council Member Minikus, and seconded by Council Member Peat, to adopt a Resolution approving the the FY 2025-2032 Seven-Year CIP; and determine the FY 2025-2032 Seven-Year CIP is consistent with the General Plan; and confirm various projects are exempt from the California Environmental Quality Act Exemptions requirements; and adopt a Resolution updating annual Public Works contract award thresholds as required by Municipal Code Section 21A-19; and introduce for first reading an Ordinance, by title only, amending Municipal Code Section 21A. City Attorney provided procedural guidance. Mayor Pro Tem Medrano asked questions of staff. The substitute motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Minikus, Peat, and Medrano NOES: 2 COUNCIL MEMBERS: Chang, and Burke ABSENT: 0 COUNCIL MEMBERS: None The City Attorney read the title of the Ordinance. RESOLUTION NO. 7026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEARS 2025-26 THROUGH FISCAL YEAR 2031-2032 RESOLUTION NO. 7027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX-OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, TO UPDATE THE FORMAL BID LIMIT FOR PUBLIC WORKS PROJECTS 239 Item No. 18: Appoint City Commissioners and Approve Revisions to the Boards, Commissions and Committees Policy Manual The City Clerk provided a report on this item. City Council discussion ensued. A motion was made by Mayor Buke, and seconded by Council Member Chang, to appoint 111 Commissioners to the Recreation and Community Services, Senior Citizens, and Traffic Commissions; and adopt a Resolution approving the eleventh revision to the Boards, Commissions, and Committees Policy Manual. A substitute motion was made by Council Member Peat, and seconded by Council Member Minikus, to approve the recommendations with the exception of appointing Linda Croce to serve a four-year term and appointing Marilyn Reames to fill the vacated three-year term on the Senior Citizens Commission. The substitute motion failed by the following roll call vote: AYES: 2 COUNCIL MEMBERS: Minikus, Peat, NOES: 3 COUNCIL MEMBERS: Medrano, Chang, and Burke ABSENT: 0 COUNCIL MEMBERS: None The original motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Chang, Minikus, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 7028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX-OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, ADOPTING THE ELEVENTH REVISION TO THE BOARDS, COMMISSIONS AND COMMITTEES POLICY MANUAL Item No. 19: First Reading of an Ordinance Updating the Municipal Code Relating to the Composition of the Traffic Commission and Eliminating the Requirement Commission Applicants Must be a Registered Voter in Cypress, and Provide Direction Regarding the Process for Appointing New Members of the Traffic Commission The City Manager provided a report on this item. City Council discussion ensued. The City Attorney read the title of the Ordinance. City Council discussion continued. A motion was made by Mayor Burke, and seconded by Council Member Chang, to conduct the first reading of an Ordinance updating Municipal Code Section 2-70 relating to the composition of the Traffic Commission, Section 2-60 relating to eligibility for appointment, and provided direction regarding the process for appointing new members of the Traffic Commission. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Chang, Minikus, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 240 ITEMS REMOVED FROM CONSENT CALENDAR None. ORAL COMMUNICATIONS Beth Culver, Cypress, spoke regarding Maple Grove North and South parks and comments at meetings and on social media. Larry Andre, spoke regarding allocation of funds in a legal manner. Jose Trinidad Castaneda spoke regarding staff's response to public comments made regarding Agenda Item No. 17 and virtual participation. Dr. Frances Marquez, Cypress, spoke about an article regarding City of Huntington Beach public meeting public comment procedure and public comments made by former Public Works Director Doug Dancs. The City Attorney responded to comments made by Council Member Marquez. Brooke Nafarrete, Cypress, spoke regarding comments made by former Council Member Frances Marquez. Marilyn Reames, Cypress, spoke regarding comments made during discussion of Agenda Item No. 18. COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES AND REMARKS Council Member Minikus: Announced the next Joint Forces Training Base Regional Military Affairs Committee meeting will be canceled. Attended the Concert on the Green. Attended the Community Resource Fair at the Cypress Senior Center. Requested the City Council bring back summer attire for the months of July through September. Council Member Peat: Attended the Community Festival Ad Hoc subcommittee meeting. Attended the Open House event for Raymond West. Attended an event for the Boys and Girls Club of Central Orange County. Will attend Salute to America event on Friday, June 27. Council Member Chang: Attended the Concert on the Green. Attended the Park Playground and Shade Structure Ad Hoc Subcommittee meeting. Met with representatives from Cypress College to discuss future events. Mayor Pro Tem Medrano: Thanked Rabbi Meyrs for providing the Invocation. Attended the Cypress Chamber of Commerce Networking Breakfast. Stated he was unable to attend the OC Mosquito and Vector Control District board meeting. Attended the Open House event for Raymond West. Attended Supervisor Janet Nguyen's mobile office hours. Attended the Concert on the Green and will be attending Salute to America. Mayor Burke: Attended the Cypress Community Festival Ad Hoc Subcommittee meeting. Attended the Concert on the Green. Attended the League of California Cities Orange County Division meeting. Received a helicopter tour of Orange County from OCFA. Attended the Recreation and Community services Commission meeting. 241 COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION Mayor Burke requested to agendize a discussion regarding changes to the public comment structure during meetings. Council Member Chang supported the item. Mayor Burke requested to agendize a discussion to promote volunteer opportunities in the City. Council Member Chang supported the item. Mayor Burke requested to agendize a presentation at the August 25 Council Meeting regarding Campaign Finance Reform. Council Member Chang was in support of the item. City Council discussion ensued. City Attorney provided procedural guidance. CITY MANAGER REMARKS Announced Salute to America will be held at Cypress College on June 27. Provided an update on the Traffic Signal Controller Project. Reminded the public regarding office hours for Mayor Pro Tem Medrano. CLOSED SESSION The City Attorney announced the following closed session item: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager Mayor Burke recessed the meeting at 8:52 p.m. Mayor Buke reconvened the meeting at 10:57 p.m. REPORT OF CLOSED SESSION / WORKSHOP The City Attorney stated that the City Council met in Closed Session and held a discussion on the single item listed on the Closed Session agenda namely, Public Employee Performance Evaluation, title City Manager. He reported the City Council held a discussion, provided direction and no further reportable action was taken. ADJOURNMENT Mayor Burke adjourned the Regular Meeting at 10:58 p.m. to an adjourned Regular Meeting, to be held on Monday, July 14, 2025, beginning at 5:30 p.m. in the Executive Board Room. 6'4 /kh MAYOR OF THE CITY OF CYPRESS ATTEST: CITY LERK OF TH CITY OF CYPRESS