HomeMy WebLinkAbout08-19-2025 MinutesGips MINUTES OF A MEETING OF THE CYPRESS
RECREATION AND COMMUNITY SERVICES COMMISSION
RECREATION
August 19, 2025
The regular meeting of the Cypress Recreation and Community Services Commission was called to order
at 6:00 p.m. on Tuesday, August 19, 2025, in the Cypress Community Center Garden Room.
PRESENT: Commission Chair Dronkers, Commission Vice Chair Edwards, Commissioners Bentley,
Erbe, and Russell.
Commissioner Jackson arrived late at 6:04 p.m.
Commissioner Cervantes arrived late at 6:10 p.m.
ABSENT: None
Also present, Jeff Draper, Director of Recreation and Community Services; Ian Kokot, Recreation Manager
PLEDGE OF ALLEGIANCE
The pledge of the flag was led by Commissioner Bentley.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the
Commission)
None.
NEW BUSINESS
1. Approve Minutes - Meeting of June 17, 2025
It was moved by Commissioner Bentley, and seconded by Commissioner Russell, to approve the minutes
of the June 17, 2025, meeting.
Motion was carried by the following roll call vote:
AYES:
5
COMMISSIONERS:
Dronkers, Edwards, Erbe, Jackson, and Russell
NOES:
0
COMMISSIONERS:
None
ABSENT:
2
COMMISSIONERS:
Cervantes and Jackson
Commissioner Jackson arrived late at 6:04 p.m.
Commissioner Cervantes arrived late at 6:10 p.m.
2. Reorganization of the Recreation and Community Services Commission
Nominations were opened for Chair. Commission Vice Chair Edwards nominated Commissioner Dronkers, and
Commissioner Bentley seconded.
Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Bentley, Cervantes, Dronkers, Edwards, Erbe, Jackson, and Russell
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
Nominations were opened for Vice Chair. Commissioner Erbe nominated Commissioner Edwards and
Commissioner Bentley seconded.
Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Bentley, Cervantes, Dronkers, Edwards, Erbe, Jackson, and Russell
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
3. Park Visitation Assignments
The Director provided background on the park visitation program.
Following discussion, Commission Chair Dronkers proposed he redesign a new park visitation form and
bring back at the September meeting.
It was moved by Commission Vice Chair Edwards, and seconded by Commissioner Jackson, to receive the
park assignments for 2025/2026.
Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Bentley, Cervantes, Dronkers, Edwards, Erbe, Jackson, and Russell
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
4. 2025 Halloween Decorating Contest
The Recreation Manager provided background on the Halloween Decorating Contest; stated the judging
will be October 24 — 27; the regular October 21 Commission meeting will be cancelled, but a special meeting
will take place on October 28; and asked Commissioners if any changes are needed for this year's flyer.
The Commissioners expressed opinions on last year's contest and presented ideas for the 2026 contest.
Receive and file.
5. Non -Profit Grant Program Policy
The Director provided background on the Non -Profit Grant Request program.
Following discussion, the Commissioners provided the following recommendations: (1) Organization must
be in existence at least one year from the filing date; (2) Requiring each organization to complete a standard
budget form; (3) Remove "upon request" from direct funding requirements in the proposed updates.
The Director stated that proposed updates to the Non -Profit Grant Request policy with the Commission's
recommendations will go before Council.
6. Baroldi Sycamore Park Expansion
The Director provided background on the Baroldi Sycamore Park expansion.
Commissioners asked questions of staff.
No action taken.
STAFF REPORTS AND DISCUSSION:
The Director: ethics training to be completed by September 5; new commissioners will receive an email
from City Clerk about the training.
OTHER PERTINENT INFORMATION FROM COMMISSION MEMBERS:
Commissioner Bentley: looking forward to serving on the Commission.
Commissioner Cervantes: reported hearing from some concert patrons that they would like to hear more
contemporary performers; enjoyed Symphony on the Go and thanked staff for organizing the event.
Commissioner Erbe: Praised Symphony on the Go event; enjoyed National Night Out; spoke on the need
for more handicap parking at the concerts; asked about setting up ping pong tables at the Senior Center;
recommended disinfecting wipes instead of sanitizer spray and paper towels for the Senior Center exercise
equipment; asked about age group warning labels on park playground equipment.
Commissioner Jackson: Approved of the variety of performers at the concerts. Asked about fees vendors
must pay the City to sell at Cypress Girls Softball games.
Commissioner Russell: looking forward to serving on the Commission..
Commission Vice Chair Edwards: praised the summer concerts and congratulated staff.
Commission Chair Dronkers: no report.
ADJOURNMENT:
Commission Chair Dronkers adjourned the meeting of August 19, 2025, at 7:46 p.m. to the regular meeting
of September 16, 2025, to be held in the Cypress Community Center Conference Room at 6:00 p.m.
TARY TO THE RECREATION &
COMMUNITY SERVICES COMMISSION
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