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HomeMy WebLinkAbout2025-10-13 284 ORDINANCE NO. 1222 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING SECTION 2-2.9 OF THE CYPRESS MUNICIPAL CODE RELATING TO THE ORDER OF BUSINESS AT CITY COUNCIL MEETINGS Item No. 6: Approve Continuing Appropriations, Revenues and Transfers from FY 2024-25 to FY 2025-26 Recommendation: 1. Authorize the appropriation of $2,848,373 in FY 2025-26 for the carryover of continuing appropriations from FY 2024-25, as detailed in Attachment A; and 2. Authorize the appropriation of $3,515,251 in FY 2025-26 for the carryover of encumbrances on June 30, 2025, as detailed in Attachment B; and 3. Authorize the continuation of operating transfers totaling $3,073,889 and estimated grant revenue totaling $584,968 from FY 2024-25 to FY 2025-26, as detailed in Attachment C to support carryover appropriations. Item No. 7: Approve Cypress Recreation and Park District Continuing Appropriations from FY 2024-25 to FY 2025-26 Recommendation: 1. Appropriate $1,693,416 in FY 2025-26 for items encumbered at June 30, 2025 as detailed in Attachment A; and 2. Appropriate $1,237,810 in FY 2025-26 for the carryover of continuing appropriations as detailed in Attachment A; and 3. Approve a $415,878 increase to estimated revenues in FY 2025-26 for the funding of carryover capital projects as detailed in Attachment A; and 4. Approve a $20,503 increase to transfers in FY 2025-26 for the funding of carryover capital outlay purchases as detailed in Attachment A. Item No. 9: Approve First Reading of Ordinances Adopting the 2025 Model Building, Electrical, Plumbing, and Fire Codes, with City Amendments. Recommendation: Approve the first reading, by titles only, of Ordinances adopting the 2025 model Building, Electrical, Plumbing, and Fire Codes, with City amendments. Item No. 10: Receive and File the Cypress Recreation and Community Services Foundation Annual Report Recommendation: Receive and file the Recreation and Community Services Foundation Annual Report for the Fiscal Year ended June 30, 2025. NEW BUSINESS Item No. 11: Filling Vacancy Created by Council Member's Resignation of At-Large Position Interim City Manager provided a report on this item. City Council discussed the Policy Decisions A-E on slide 11 of the presentation. Policy Decision (A): Select preferred option for filling vacancy. 282 REGULAR MEETING CYPRESS CITY COUNCIL October 13, 2025 5:30 P.M. — Closed Session/Workshop 6:00 P.M. — General Session A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Burke in the Council Chambers, 5275 Orange Avenue, Cypress, California. ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor David Burke Mayor Pro Tern Leo Medrano Council Member Kyle Chang Council Member Bonnie Peat STAFF PRESENT Interim City Manager Sean Joyce City Attorney Fred Galante Interim City Clerk Lisa Berglund Director of Finance and Administrative Services Matt Burton ORAL COMMUNICATION ON CLOSED SESSION / WORKSHOP ITEMS None. CLOSED SESSION The City Attorney announced the following closed session items: CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9 Name of case: Frances Marquez v. City of Cypress (U.S.D.C., Southern Div. Case No. 8:24-CV-01835-ODW (JDEx) Mayor Burke recessed the meeting at 5:31 p.m. RECONVENE Mayor Burke reconvened the meeting at 6:12 p.m. ROLL CALL Mayor David Burke Mayor Pro Tern Leo Medrano Council Member Kyle Chang Council Member Bonnie Peat STAFF PRESENT Interim City Manager Sean Joyce City Attorney Fred Galante Director of Finance and Administrative Services Matt Burton Director of Recreation and Community Services Jeff Draper Planning Director Alicia Velasco Chief of Police Mark Lauderback Director of Public Works Nick Mangkalakiri Business Development Manager Christopher Wong Interim City Clerk Lisa Berglund I.T. Manager Adrian Smith 283 INVOCATION Pastor Mike McKay, Cypress Neighborhood Church, led the Invocation. PLEDGE OF ALLEGIANCE Mayor Pro Tern Medrano led the Pledge of Allegiance. REPORT OF CLOSED SESSION /WORKSHOP The City Attorney stated that the City Council met in Closed Session on the single item listed on the Closed Session agenda namely, Conference with Legal Counsel — Existing Litigation, title Fraces Marquez v. City of Cypress, and related additional defendants, he reported that City Council received an update, provided direction and no further reportable action was taken. PRESENTATIONS Business Development Manager Christopher Wong provided a presentation. The City Council recognized and presented certificates to Cypress University Small Business Graduates. District Manager Lora Young of the Orange County Mosquito and Vector Control District provided a presentation. ORAL COMMUNICATIONS ON AGENDA ITEMS Paul Kokkinos, Cypress, spoke in support of option 2 related to Agenda Item No. 11. Edwin Kraemer, Cypress, spoke regarding Agenda Item 7 and spoke in support of option 2 related Agenda Item No. 11. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Member Peat requested to pull Consent Calendar Item No. 4 and Item No. 8. Mayor Burke commented on Item No. 3 and introduced Interim City Clerk, Lisa Berglund. A motion was made by Mayor Burke, and seconded by Council Member Chang, to approve Consent Calendar items No. 1 through 3, 5 through 7, 9 and 10. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Chang, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None Item No. 1: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 2: Approve Minutes - Meetings of September 8 and 22, 2025 Recommendation: Approve as submitted. Item No. 3: Appointment of Interim City Clerk Recommendation: Approve appointment of Lisa A. Berglund as Interim City Clerk. Item No. 5: Second Reading and Adopt an Ordinance Updating the Order of Business at City Council Meetings to Allow for Changes to Oral Communications Structure Recommendation: Conduct the second reading and adopt an Ordinance amending section 2-2.9 of the Cypress Municipal Code relating to the Order of Business at City Council meetings to allow for City Council-directed changes to Oral Communications. 285 Council Member Chang considered the expense of a special election and supported an appointment process. Mayor Pro Tern considered the expense of a special election and supported an appointment process. Mayor Burke considered the expense of a special election and supported an appointment process. City Council discussion ensued. Council Member Peat spoke in support of an appointment process. A motion was made by Mayor Burke, and seconded by Council Member Chang, to fill the vacancy of the at-large position by appointment. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Chang, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None Policy Decision (B): Determine application material required of candidates. Mayor Burke asked the Council if there is anything that should be added or removed to the proposed list of application materials. Those materials include a resume, contact information, address, certification as registered voter, five references, written description of applicant's qualifications, experience education community engagement, interest statement and vision statement. Inteirm City Manager spoke on the application material. A motion was made by Mayor Burke, and seconded by Council Member Chang, for application materials to include a resume, contact information, address, certification as registered voter, five references, written description of applicant's qualifications, experience education community engagement, interest statement and vision statement and that those materials be a maximum of five pages. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Chang, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None Policy Decision (C): If it is decided to fill vacancy by appointment, select preferred alternative method for screening candidates. Mayor Burke spoke in support of "option B" requesting respective candidates answer a series of questions, provide a statement of qualifications and interest. City Council could consider a time limit for each interview to ensure equity. Mayor Pro Tern Medrano spoke in support of option B and suggested 15-minute length interviews scheduled 5 minutes apart and supports that all interviews be scheduled in one day. The City Attorney cautioned the City Council about discussing feedback in between candidate interviews. Council Member Chang spoke in support of option B. Council Member Peat reminded the City Council that the appointment process in 2021, interviews were 45 minutes. She further spoke in support of scheduling 15-30 minute interviews per candidate. City Council discussion ensued. 286 Mayor Pro Tern Medrano requested that the interviews occur in randomized order. Mayor Pro Tern Medrano spoke in support of option B and suggested the entire interview process per candidate take 20 minutes with 10 minutes breaks in between candidates and favors that all interviews be scheduled all in one day. City Council discussion continued. A motion was made by Council Member Peat, and seconded by Mayor Burke, on Policy Decision C, for City Council to have 20-minute length interviews scheduled 30 minutes apart on November 13, 2025. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Chang , Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None Interim City Manager clarified that the interviews would occur in the City Council Chambers. City Council discussion ensued. Policy Decision (D): Approve process schedule. Council Member Peat asked Council questions of Interim City Manager. City Council discussion ensued. City Council proposed dates for availability for public interviews/ presentations and selection. A motion was made by Mayor Burke, and seconded by Council Member Chang, on Policy Decision D, to adopt the proposed timeline with the modifications that the Special Meeting to interview candidates will occur on November 19, 2025, rather than November 20, and that candidate interviews will occur on November 10, 2025, rather than November 13. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Chang, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None Policy Decision (E): Direct staff to proceed with publizinq the opportunity on social media, the City's website, and by other means as may be required by law. A motion was made by Mayor Burke, and seconded by Council Member Chang, on Policy Decision E, to approve the recommendation from staff. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Chang, Peat, Medrano and Burke NOES: 0 COUNCIL MEMBERS: None ITEMS REMOVED FROM CONSENT CALENDAR Item No. 4: Second Reading and Adopt an Ordinance Updating the Municipal Code Relating to the City Council Decorum Rules and Code of Ethics Council Member Peat spoke on the item. City Council discussion ensued. 287 City Attorney made a clarification to the wording used in the Decorum Rules of the Code of Ethics. City Council discussion continued. A motion was made by Mayor Burke, and seconded by Mayor Pro Tem Medrano, to approve a second reading and adopt an ordinance amending Municipal Code Sections 2-2.15 and 2-2.22 relating to the City Council decorum rules and code of ethics. The motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Chang, Medrano and Burke NOES: 1 COUNCIL MEMBERS: Peat ORDINANCE NO. 1221 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING SECTIONS 2-2.15 AND 2-2.22 OF THE CYPRESS MUNICIPAL CODE RELATING TO THE CITY COUNCIL DECORUM RULES AND CODE OF ETHICS Item No. 8: Second Reading of an Ordinance Repealing and Replacing Portions of Chapter 17 of the Cypress Municipal Code Relating to Smoking Regulations Council Member Peat spoke on the item. City Council discussion ensued. A motion was made by Council Member Chang, and seconded by Mayor Pro Tem Medrano, to approve a second reading and adopt an Ordinance repealing and replacing portions of Chapter 17 of the Cypress Municipal Code relating to smoking regulations. The motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Chang, Medrano and Burke NOES: 1 COUNCIL MEMBERS: Peat ORDINANCE NO. 1220 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, REPEALING SECTION 17-42 THROUGH 17-50 OF CHAPTER 17 (OFFENSES - MISCELLANEOUS) OF THE CYPRESS MUNICIPAL CODE AND REPLACING IT WITH A NEW SECTION 17-42 (SMOKING PROHIBITED) ITEMS FROM CITY COUNCIL MEMBERS None. ORAL COMMUNICATIONS Christen Jackson, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. Council Member Peat announced that Christen Jackson will be honored as "Woman of the Year" at this year's Women's Conference in November. Council Member Chang provided clarification to Christen Jacksons comment. Megan Martinez King, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. Sherman Havelaar, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. 288 Mike Maher, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. Jon Peat, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. Rubi Garcia, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. Marilyn Reams, Cypress, spoke regarding Champions Baseball and questioned the residency requirement that would begin in July 2027. The City Clerk announced that there were callers online who indicated that they wanted to speak virtually. Mayor Burke referred to the City Attorney for clarification. The City Attorney clarified that the new ordinance amendment related to public comment would take effect in 30 days. COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES AND REMARKS Council Member Peat: Thanked staff for assistance during the meeting. Reported attending the Operations Orange County Sanitation meeting on October 1 on behalf of Council Member Minikus. Began weekly meetings with Interim City Manager Sean Joyce starting October 2, expressing appreciation for his support and collaboration. Attended the Cypress 5K and Festival on October 4 and congratulated staff for a successful event. Met with the recruiter regarding the City Manager search to discuss desired qualifications and characteristics. Attended the Cal Cities Conference in Long Beach, highlighting a session on how to build trust as a City Council. The session reviewed the different roles between elected officials and staff, and the importance of maintaining clear boundaries between policy direction and administrative implementation. Attended the Orange County Fire Authority Open Houses. Council Member Chang: Thanked community members who spoke during the meeting, particularly representatives from the Champions Baseball League programs, and expressed appreciation for their perspectives. Mayor Pro Tern Medrano: Reported speaking with the recruiting firm on October 3 to discuss expectations for the City Manager search. Attended the Cypress Run/Walk and Festival on October 4, volunteering at both the Kiwanis and City Council booths, and enjoyed meeting residents and visitors, including George Parton's family from Canada. Attended the Cal Cities Annual Conference. Participated in Walk and Bike to School Day at Frank Vessels Elementary on October 8. Thanked City staff and volunteers for their hard work in making the 5K and Cypress Festival successful. Mayor Burke: Reported attending the Orange County Fire Authority Board meeting on September 25 and the Open House at the local fire station, and thanked staff for their hospitality. Participated in the Cypress Run, holding the finish line tape, and thanked staff and volunteers for making the event successful. Attended the Cypress Community Festival and expressed appreciation to residents, volunteers, and City staff for their efforts. Joined Mayor Pro Tern Medrano at Walk and Bike to School Day and thanked teachers, PTA members, and staff for their participation. Announced a new Interfaith Community Event to be held on Tuesday, November 18 at 6:30 p.m. at the Community Center to bring together local faith leaders. Announced that the State of the City will be held October 14, indoors at the Community Center due to inclement weather. 289 COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION Mayor Pro Tern Medrano requested to agendize discussion on changing the City Council meeting day to either Tuesdays or Wednesdays beginning in 2026. Mayor Burke supported the item. Council Member Chang inquired about how soon a change to the meeting date would take place. The Interim City Manager explained the timeline required for a proposed change. The City Attorney announced that he has a conflict on Tuesday nights, however he would be available to meet on Wednesdays. Mayor Burke requested to agendize discussion on potential campaign finance reforms, including a presentation and Council discussion at the November 10 City Council meeting. Council Member Chang supported the item. A discussion ensued between the City Attorney and Mayor Burke. CITY MANAGER REMARKS City Manager had nothing further to report. City Attorney reported that Governor Newsom signed SB 79, new legislation addressing California's housing shortage. The bill requires cities to approve higher-density housing projects near major transit areas, potentially allowing developments up to 75 feet in height. The City Attorney stated he will review its impact on Cypress with the Planning Director. ADJOURNMENT Mayor Burke adjourned the meeting at 8:32 p.m. to a Regular Meeting, to be held on Monday, October 27, 2025, beginning at 5:30 p.m. in the Executive Board Room. I9TAAA Ar'; MAYOR OF THE CITY OF CYPRESS ATTEST: CITY CLERK OF THEE CITY OF CYPRESS