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Agenda 2008-08-11 F .M~.., AGENDA _ _ ~ CITY OF CYPRESS CITY COUNCIL PRO ESS REGULAR MEETING MONDAY, AUGUST 11, 2008 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Council Chambers ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be Taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. Cit Council A endas/Minutes are available at www.ci.c ress.ca.us. August 11, 2008 Page 2 WORKSHOP MOBILE HOME WORKSHOP SESSION Recess the meeting to Closed Session. CLOSED CYPRESS REDEVELOPMENT AGENCY ITEMS: SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8 Real Property Identified by APN Numbers 241-091-22, 23, 24, 25 and 26; Consisting of Approximately 13.329 Acres North of Katella Avenue Between Winners Circle and Siboney Street Party Negotiating With: Hopkins Real Estate Group Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Site Status Update CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Blythe v. North Orange County Community College District, et al. Case Number 00103466 Orange County Superior Court CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Caudillo v. City of Cypress Case Number 00070382 Orange County Superior Court I August 11, 2008 Page 3 CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Esparza v. City of Cypress Case Number 30-2008-0061774-SC-SC-WJC Orange County Superior Court West Justice Center CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Melim v. City of Cypress Case Number 00106493 Orange County Superior Court RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY August 11, 2008 Page 4 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar for second reading should be read by title only prior to their adoption. CONSENT CALENDAR (1 - 10) 1. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. August 11, 2008 Page 5 2. APPROVAL OF MINUTES. Meeting of July 28, 2008 Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. ADOPTION OF RESOLUTIONS ADOPTING REVISED CONFLICT OF INTEREST CODES FOR THE CITY OF CYPRESS AND CYPRESS RECREATION AND PARK DISTRICT. Prepared bv: Denise Basham, City Clerk Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolutions by title only, titles as follows, adopting Conflict of Interest Codes for the City of Cypress and Cypress Recreation and Park District, which supersede all prior Conflict of Interest Codes and amendments previously adopted. A Resolution of the City Council of the City of Cypress, Adopting a Conflict of Interest Code Which Supersedes All Prior Conflict of Interest Codes and Amendments Previously Adopted. A Resolution of the City Council of the City of Cypress, Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District, a Subsidiary District of the City of Cypress, Adopting a Conflict of Interest Code Which Supersedes All Prior Conflict of Interest Codes and Amendments Previously Adopted. 4. DESIGN REVIEW COMMITTEE PERMIT NO. 2008-03, A REQUEST BY THE ORANGE COUNTY FIRE AUTHORITY (OCFA) TO BUILD A REPLACEMENT FIRE STATION 17 AT THE NORTHWEST CORNER OF MOODY STREET AND CERRITOS AVENUE IN THE PS (PUBLIC AND SEMI-PUBLIC) ZONE. Prepared bv: Ted Commerdinaer, Community Development Director Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Desi n Review Committee Permit 9 No. 2008-03, subject to the conditions described in the Resolution. A Resolution of the Ci o n i C u c l of the Cit of r ty y Cyp ess, Approving Design Review Committee Permit No. 2008-03. August 11, 2008 Page 6 5. ACCEPTANCE OF 2007/08 RESIDENTIAL AND ARTERIAL STREETS OVERLAY, PUBLIC WORKS PROJECT NO. 2007-18. Prepared bv: Nick Manakalakiri, Assistant Enaineer Recommended Action: That the City Council: 1) Accept the 2007/08 Residential and Arterial Streets Overlay, Public Works Project No. 2007-18, as being satisfactorily completed in conformance with the project specifications, in the final amount of $2,305,617.48; and 2) Approve the final retention payment of $230,561.75 to American Asphalt Inc., Corona, California; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. 6. ACCEPTANCE OF 2007/08 RESIDENTIAL AND ARTERIAL STREETS SLURRY SEAL -PHASE 2, PUBLIC WORKS PROJECT NO.2008-02. Prepared bv: Nick Manakalakiri, Assistant Enaineer Recommended Action: That the City Council: 1) Accept the 2007/08 Residential and Arterial Streets Slurry Seal -Phase 2, Public Works Project No. 2008-02, as being satisfactorily completed in conformance with the project specifications, in the final amount of $355,280.70; and 2) Approve the final retention payment of $35,528.07 to American Asphalt South, Inc., Fontana, California; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. August 11, 2008 Page 7 7. AWARD OF CONTRACT FOR REPLACEMENT OF CITY VEHICLES. Prepared bv: Bobbv Blackburn, Public Works Superintendent Recommended Action: That the City Council: 1) Find that the City of Rialto's Purchase Order No. 2008-2260 satisfies the City's bid process City Code Section 21A-10(e), and award a contract to purchase four 2009 Ford Ranger pickup trucks from Fairview Ford Sales Inc., San Bernardino, California, in the amount of $57,777; and 2) Find that the City of Los Angeles's Purchase Order No. 892667 satisfies the City's bid process City Code Section 21 A-10(e), and award a contract to purchase two 2009 Chevrolet Impala Police Administrative sedans from Wondries Fleet Group, Alhambra, California, in the amount of $51,378; and 3) Find that the City of Montclair's purchase order No. 00000408 satisfies the City's bid process City Code Section 21 A-10(e), and award a contract to purchase three Ford Crown Victoria Police Interceptors from Clippinger Ford, West Covina, California, in the amount of $70,365; and 4) Appropriate $26,869 to Account No. 7377-90-659-39 from the Equipment Replacement Fund for the replacement of one police patrol car, associated damaged equipment, and/or transfer of existing equipment to the replacement car. Approve the transfer of $8,116 from the City's General Liability Fund (2200-96) to the City's Equipment Replacement Fund (1200-90) for the replacement of one police patrol car, associated damaged equipment, and/or transfer of existing equipment to the replacement car. Find that the City of Montclair's Purchase Order No. 00000408 satisfies the City's bid process City Code Section 21 A-10(e), and award a contract to purchase one Ford Crown Victoria Police Interceptor from Clippinger Ford, West Covina, California, in the amount of $23,455. 8. AWARD OF CONTRACT FOR REPLACEMENT OF HVAC SYSTEMS AT CITY HALL, POLICE DEPARTMENT, AND MAINTENANCE YARD, PUBLIC WORKS PROJECT NO. 2007-04. Prepared bv: Jim Gorin, Associate Engineer Recommended Action: That the City Council: 1) Award a contract for Replacement of HVAC Systems at City Hall, Police Department, and Maintenance Yard, Public Works Project No. 2007-04, in the amount of $726,000, to the lowest responsible bidder, Bon Air, Los Angeles, California; and 2) Authorize a contingency of $108,900 (15% of Bid Amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. August 11, 2008 Page 8 9. ACCEPTANCE OF GRANT FUNDS FROM THE TARGET CORPORATION. Prepared bv: Mark Yokoyama, Chief of Police Recommended Action: That the City Council: 1) Accept the grant in the amount of $1,500 from the Target Corporation; and 2) Increase estimated revenues by $1,500 (3525-11, Other Grants) in the General Fund; and 3) Appropriate $1,500 from the unreserved fund balance of the General Fund to account 4104-11-174-05 (Special Activity Supplies). 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS NO.85482 AND 87318 THROUGH 87419, AND FOR FISCAL YEAR 2008-09 FOR WARRANTS NO. 85478, 85481 THROUGH 86930, AND 87420 THROUGH 87561. Prepared bv: Richard Storev, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Years 2007-08 and 2008-09. END OF CONSENT CALENDAR ORDINANCES No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. August 11, 2008 Page 9 CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific item. CONSENT CALENDAR (11) 11. ADOPTION OF RESOLUTION ADOPTING A REVISED CONFLICT OF INTEREST CODE FOR THE CYPRESS REDEVELOPMENT AGENCY. Prepared bv: Denise Basham, Agency Secretary Recommended Action: That the Cypress Redevelopment Agency adopt the Resolution by title only, title as follows, adopting a Conflict of Interest Code for the Cypress Redevelopment Agency, which supersedes all prior Conflict of Interest Codes and amendments previously adopted. A Resolution of the Cypress Redevelopment Agency, Adopting a Conflict of Interest Code Which Supersedes All Prior Conflict of Interest Codes and Amendments Previously Adopted. END OF CONSENT CALENDAR ITEMS FROM CITY COUNCIL MEMBERS .Reports on Committee Assignments .Other Items ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. August 11, 2008 Page 10 ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, August 25, 2008, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of August, 2008. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, AUGUST 8, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.