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Minutes 99-03-08MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD March 8, 1999 The Regular Meeting of the Cypress City Council was called to order at 5:04 p.m., Monday, March 8, '1999, in the Administrative Board Room, Cypress, with Mayor Keenan presiding. PRESENT: ABSENT: Councilmembers McGill, Sondhi, Mayor Pro Tem Piercy and Mayor Keenan Councilmember McCoy Also present were City Manager Ochenduszko, City Attorney Wynder, Staff members Christoffels, DeCarlo, Liu, Storey and Vazquez. WORKSHOP SESSION: '1999-2006 Capital Improvement Program The City Manager indicated that the purpose of the Workshop was to give the City Council preliminary information about the proposed '1999-2006 Capital Improvement Program and no action was required by Council at this time. Mr. Christoffels, Public Works Director, explained that each year portions of the City, Recreation and Park District, and Redevelopment Agency budgets are devoted to projects that maintain and improve the City's infrastructure of streets, storm drains, sewers, traffic signals, buildings, and park facilities. Those projects which the City will undertake during the next seven years, and for which there is funding available, make up the Capital Improvement Program (CIP). The Goal of the City of Cypress seven year Capital Improvement Program is to identify all facility upgrades, infrastructure maintenance or new construction of facilities, along with their funding sources, so that the City can have a financial plan to meet these needs. In addition, it provides the means to effectively prioritize projects based on the health, safety and welfare of Cypress residents and businesses, when the financial resources are not available to fund all of the City's needs. Mr. Christoffels went over the two spreadsheets submitted as part of the staff report. The first sheet identified new capital projects. These projects included submittals by City Council Members, City Commission Members and City staff. The second spreadsheet contained a listing of projects already programmed in the City CIP. This project is significant as it includes projects which were approved in the Capital Improvement Program adopted for fiscal years '1998-99 through 2004-2005, along with their respective funding allocations. This spreadsheet serves as a guide by showing the direction the City is heading towards in terms of projects, funding allocations, and years of construction. The Public Works Director further explained that the proposed projects, and requests for project rescheduling, are being presented to the City Council at this workshop as an information item only as no detailed project reviews have been made by staff at this point in the process. He indicated that following the workshop staff will review each project to determine first if the proposed project falls under the definition of a capital improvement project, generally defined as a project that adds or maintains significant asset value to the City, versus projects that are more workplan or maintenance related, and are more appropriately located in the City's operating budget. Once the proposed project has been defined as a capital improvement project, staff will prioritize it based on Council's direction, funding availability, and the following criteria: Highest priority: Median priority: Low priority: Projects affecting health and safety issues. Projects which maintain existing facilities and infrastructure. Projects which add new, or modify existing, facilities and infrastructure. CITY COUNCIL MINUTES March 8, 1999 After a brief discussion by Council, staff concluded that any projects that have been initiated and contractual obligations made will automatically be carried over into the next fiscal year. From this priority list of projects, staff will create a revised seven year ClP which will be presented, as a public hearing, for Council's consideration on April 12, 1999. Based on the input received at that meeting, a final document will be prepared and adopted by the City Council on April 26, 1999. RECESS: Mayor Keenan recessed the meeting at 5:40 p.m., to enable the Council to meet in the Council Chamber. Councilmember McCoy arrived at 5:50 p.m. The Mayor reconvened the meeting at 5:52 p.m., with all Councilmembers present. CLOSED SESSION: The meeting was immediately recessed to Closed Session for discussion of the agendized items of Conference with Legal Counsel, Anticipated Litigation (Government Code Section 54956.9(b) and Existing Litigation (Government Code Section 54956.9(a). The meeting reconvened at 7:00 p.m., with all Councilmembers present. Also present were the City Manager, City Attorney and staff members Angus, Christoffels, DeCarlo, Hensley, Storey and Liu 7:00 P.M. SESSION PLEDGE OF ALLEGIANCE:The pledge was led by Councilmember McGill. INVOCATION: The invocation was given Bishop Steven St. Clair from the Church of Jesus Christ of Latter-Day Saints, 2,d Ward. PRESENTATIONS: Mr. Dave Wardie of Lexington Junior High School invited the City Council to a Renaissance Fair the school will be conducting on April 21, 1999. REPORT OF CLOSED SESSION/WORKSHOP AGENDA The City Manager reported that the City Council held a presentation on the 1999-2006 Capital Improvement Program. In this presentation the 7-Year Capital Improvement Program was introduced to the City Council and no recommendations were requested. The purpose of the meeting was to update the Council on the development of the Capital Improvement Program and also introduce some of the projects that have been submitted. The City Attorney indicated that the City Council considered two items in Closed Session. The first was an existing litigation entitled Save Our Neighborhood v. the City Cypress. The City Council was briefed on the terms and conditions of the settlement. This item will be a public matter in the near future. The second was an anticipated litigation. Council was briefed on the issues and the nature of the demand. The Council unanimously authorized a strategy course of action. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR (THREE MINUTES PER SPEAKER, SPEAKING ONCE) Mary Crowder requested more information on an incident that occurred on Lincoln Avenue. Mr. Christoffels indicated that he would look into it and get back to Mrs. Crowder. She also asked that her name be correctly spelled in the newspaper. Allen Crowder talked about Item No. 5 on the Consent Calendar and expressed concern about installing the L.A. Cellular telecommunication facility at the corner of Valley View Street and Katella Avenue. He suggested that it be placed behind a building where it is not visible. Mayor Keenan indicated that he was going to pull that item for more detailed information. CITY COUNCIL MINUTES March 8, 1999 CONSENT CALENDAR All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Keenan pulled Items No. 1 and No. 5. Councilmember McCoy pulled Item No. 3. It was moved by Mayor Pro Tem Piercy and seconded by Mayor Keenan to approve the Consent Calendar Items No. 1 through 5, with the exemption of Items No. 1, 3 and 5. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: 0 COUNCILMEMBERS: 0 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan None None Item No. 2: Motion to Introduce and/or Adopt All Ordinances and Resolutions Presented for consideration by Title Only and to Waive Further Reading. Item No. 4: -Appropriation Request for an Additional Maintenance Worker II for the Public Works Department. Recommendation: That the City Council take the following actions: 1) Authorize the addition of a Maintenance Worker II in the Public Works Department for the fiscal year 1998-99; and 2) Appropriate $8,869 from the unreserved gun balance of the General Fund to Account No. 4001-11-217-08 to fund the above-referenced position. Item No. 1: Approval of City Council Minutes of February 16, 1999, and February 22, 1999: The Mayor explained that he pulled this item to clarify a motion on the minutes. He asked that the motion for Item No. 7, Approval of Design Review Committee Permit No. 99-2, request to Approve the Installation of an t8' High, 13' in Width Monument Sign for Home Depot, Located at 5800 Lincoln Avenue, Within the PC Planned Community Zone, include that "as a long term goal, bring back the signage issue in general and the sign Ordinance as it relates to Lincoln Avenue, for Council's consideration." Councilmember McGill clarified that the minutes of February 16, 1999 reflected that he said that dignitaries from the City of La Palma may be interested in paying for a skatepark at Arnold/Cypress Park when he actually said that they would be interested in a "mini" skatepark. He asked that the minutes be corrected. It was moved by Mayor Keenan and seconded by Councilmember McGill to approve the minutes of Regular Meeting of February 22, 1999 and February 16, 1999 with the following corrections: Minutes of February 22, 1999, motion for Item No. 7 to read as follows: "It was moved by Mayor Keenan and seconded by Councilmember McGill to continue the item and direct staff to work with Home Depot in presenting something more in scale and as a/o/Tg term goal, bring back t/?e s/g/Tage issue//7 genera/a/Td the sign Ordi/Tance as it re/ares to I.i/Tco/n Avenue, for Council's consideration." Minutes of February 16, 1999 comment by Councilmember McCoy to read as follows: "He further commented that, in a recent social event with dignitaries from the City of La Palma, they may be interested in paying for a m/n/skatepark at Arnold/Cypress Park". The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None Item No. 3: Approval of Construction Agreement With the City of Buena Park for the Ball Road Rehabilitation Project. Councilmember McCoy remarked that he pulled this item as he wanted to know if Buena Park's plan with Ball Road is in line with Cypress' plans. Mr. Christoffels responded that staff was aware that Buena Park wanted to undertake this project and both projects will come together. 3 CITY COUNCIL MINUTES March 8, 1999 It was moved by Councilmember McCoy and seconded by Mayor Pro Tem Piercy to approve the Construction Agreement with the City of Buena Park for the Ball Road Rehabilitation Project. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None Item No. 5: Acceptance of Permit With L.A. Cellular to Attach, Install, Operate and Maintain a Wireless Communications Network in the City of Cypress, and Approval of Design Review Committee Permit No. 99-4 for the Installation of a Telecommunications Facility at the Southwest Corner of Valley View Street and Katella Avenue. Mayor Keenan asked, for the benefit of the public, for clarification of this item as it relates to the facility's location. Ms. Angus, Community Development Director, went over the location and the size of the box to be installed by L.A. Cellular. Mr. Christoffels, Public Works Director indicated that the box will be located in a planter area and will not be visible to the motorists. Councilmember McCoy asked if the landscaping will be L.A. Cellular's responsibility. Ms. Angus responded that in the Design Review Committee Permit approval there is a condition that applies to L.A. Cellular and reads "Landscaping shall be provided around the equipment cabinets to the satisfaction of the Community Development Department and a Landscape Plan shall be submitted prior to the installation." Following a brief discussion, it was moved by Mayor Pro Tem Piercy and seconded by Councilmember McGill to 1) Accept the permit and adopt the Resolution by title only, title as follows, for the approval of Design Review Committee Permit No. 99-4 for L.A. Cellular to attach, install operate and maintain a wireless communications network in the City of Cypress, with the sole location for approval at this time being the installation of a telecommunications facility, which consists of two (2) ground mounted equipment cabinets and a light pole mounted antenna arrangement containing three (3) antennas, on the southwest corner of Valley View Street and Katella Avenue; and 2) Require that any future requests for additional installations be brought to the City Council for approval. RESOLUTION NO. 5068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 99-4-WITH CONDITIONS. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None ORDINANCES (Second Readin¢l): Item No. 6: Second Reading of an Ordinance of the City Council of the City of Cypress, Repealing Chapter 26A of the Code of the City of Cypress, Adding a New Chapter 26A Thereto, and Revising Regulations Applicable to the Operation of Taxicabs. It was moved by Councilmember McCoy and seconded by Mayor Pro Tem Piercy to adopt the Ordinance by title only, title as follows, repealing Chapter 26A and adding a new Chapter 26A to the City Code, revising regulations for the operation of Taxicabs. ORDINANCE NO. 986 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, REPEALING CHAPTER 26A OF THE CODE OF THE CITY OF CYPRESS, ADDING A NEW CHAPTER 26A THERETO, AND REVISING REGULATIONS APPLICABLE TO THE OPERATION OF TAXICABS. CITY COUNCIL MINUTES March 8, 1999 The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None NEW BUSINESS: Item No. 7: Adoption of Resolution Amending Certain Public Works Fees, Public Works Project No. 9902. The Public Works Director presented the item which introduced a Resolution modifying and restructuring four development and permit fees. The fees are being modified to create a fee structure that is more simplified, consistent, and accurate in matching the fees to the services provided and to the cost of providing the services. These fees include: public works plan check, grading plan check, public works inspection and permit, and grading inspection and permit. It was recommended that the City Council adopt the Resolution amending these fees. Following a brief discussion by Council, it was moved by Councilmember Sondhi and seconded by Councilmember McCoy to adopt the Resolution by title only, title as follows, amending Resolution No. 4001, pertaining to certain Public Works fees. RESOLUTION NO. 5069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AMENDING RESOLUTION NO. 4001, PERTAINING TO CERTAIN PUBLIC WORKS FEES. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None Item No. 8: Approval of Commercial Warrant List for Warrants No. 36195-36412. It was moved by Councilmember McGill and seconded by Mayor Pro Tem Piercy to approve the Warrant List for Warrants No. 36195 through 36412 in the amount of $1,619,466.24 with Mayor Keenan abstaining on Warrants No. 36028, 36196 and 36225. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. None presented. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council Acting as the Cypress Redevelopment Agency. None presented. REPORT BY COUNCIL REPRESENTATIVE ON COMMITTEE ASSIGNMENTS: Mayor Pro Tem Piercy reported that she attended an Orange County Sanitation District Operation and Maintenance Technical Services Committee Meeting. She indicated that the Sanitation District is working very thoroughly on the Y2K problem and have budgeted money to resolve the computer problems. Councilmember McCoy indicated that he did not attend a scheduled Orange County Fire Authority Administration and Personnel Committee Meeting as a close friend of the family past away. Mayor Keenan reported that he attended the following: SCAG Committee meeting, for transportation, wherein an Intelligent Transportation System Standardization presentation was held to address the traffic problems in a standardized way. 5 CITY COUNCIL MINUTES March 8, 1999 OCTA Committee Meeting wherein they discussed "Welcome to Orange County" monument signs to be placed at the Orange County entrances. At this time only one monument sign location has been approved. OGTA Board Meeting in which they approved a fare increase to take effect on July 11, 1999. ORAL COMMUNICATIONS: For Matters Not on the Agenda Councilmember McGill commented that he went on a ride along with the Cypress Police Department. He stated that it was very enjoyable and educational. Mayor Keenan commented that he participated in "Read Across America Day" at Vessels School. He remarked that he read to a 5th grade class. He will also be reading on Saint Patrick's Day in the Library as part of the Woman's Club "Story Time Program". Mayor Keenan announced that he will be appearing on a show on OCN, March 9 @ 7:00 p.m. This show gives the public the opportunity to call in with questions to Mayors from different cities. Mayor Keenan asked staff to explore the possibility of a joint effort with the City of Anaheim relative to their plan for a landscaping and bike path along the Carbon Creek Channel. Mayor Keenan commented that the Youth Commission has been very active. They held a very successful dance, a sports camp which had a good attendance and are planning a "Work Day Program". The Mayor asked the Recreation and Park District Director to elaborate. Mr. DeCarlo indicated that the Youth Commission has planned different activities through the end of the year. The Work Day Program is to clean up some of Cypress' parks. The Youth Commission is recruiting other students and volunteers. Mr. DeCarlo provided a phone number to obtain more information on the programs. Councilmember McGill reported that the Adult Day Care Services Task Force met a few weeks ago and received a very good community interest. He will report back with more details. WRITTEN COMMUNICATIONS: None presented. For Matters Not on the Agenda ADJOURNMENT: Mayor Keenan adjourned the meeting at 7:50 p.m., to Wednesday, March 10, 1999, 5:00 p.m., for a joint meeting with the Senior Citizens Commission at the Senior Center, 903'1 Grindlay Street, Cypress. MAYOR OF THE CITY OF CYPRESS ATTEST: CITY CLERK OF THE CITY OF CYPRESS 6