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Agenda 2008-10-13 • • ' CORRECTED COPY _ ~ AGENDA CITY OF CYPRESS ~o Ess CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 13, 2008 5:00 P.M., 7:00 P.M. Public Hearings at 7:00 P. M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:00 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in fhe City Clerk's office. Cit Council A endas/Minutes are available at www.ci.c ress.ca.us. October 13, 2008 • • Page 2 WORKSHOP AT&T LIGHTSPEED PROJECT SESSION CONSIDERATION OF CHANGES TO THE NON-PROFIT CONTRIBUTION GRANT PROCESS FOR FUTURE AWARDS Recess the meeting to Closed Session. CLOSED CITY OF CYPRESS ITEMS: SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Avila v. City of Cypress WCAB No. SDO 0358571 Claim No. 100877 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(b) Number of Cases: One RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS CYPRESS SCHOOL DISTRICT REHABILITATION BOND MEASURE PRESENTATION INTRODUCTION OF NEW ASSOCIATE ENGINEER DARIO SIMOES October 13, 2008 • • Page 3 REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limif their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to faking any action. CONSENT CALENDAR (1 - 10) 1. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. October 13, 2008 • • Page 4 2. ADOPTION OF AN ORDINANCE TO EXPAND CHAPTER 2 OF THE CITY CODE BY ADDING ARTICLE XI TITLED "ESTABLISHMENT OF A MASTER FEE SCHEDULE" TO INCLUDE SECTIONS 2-135 THROUGH 2-137 WHICH ALSO AMENDS PORTIONS OF CHAPTERS 4, 5, 13, 15, 16, 20 AND 21 PERTAINING TO FEES FOR SERVICES. Prepared bv: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, introduce for first reading the Ordinance by title only, title as follows, expanding Chapter 2 of the Code of the City of Cypress by adding Article XI titled "Establishment of a Master Fee Schedule" to include Sections 2-135 through 2-137 which also amends portions of Chapters 4, 5, 13, 15, 16, 20 and 21. An Ordinance of the City Council of the City of Cypress, and Acting as Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District, Expanding Chapter 2 of the Code of the City of Cypress by Adding Article XI "Establishing a Master Schedule of Fees" to Include Sections 2-135 and 2-137 Related to Fees and Charges for Certain City and Recreation and Park District Services Activities, and to Amend Portions of Chapters 4, 5, 13, 15, 16, 20 and 21 of the Cypress Municipal Code Pertaining to Fees for Services. 3. CONTINUATION OF AMENDMENT TO PURCHASING SYSTEM ORDINANCE AND CONTRACT CHANGE ORDER POLICY FOR PUBLIC WORKS PROJECTS. Prepared bv: Kamran Dadbeh, Assistant City Engineer Recommended Action: That the City Council: 1) Introduce for first reading the Ordinance by title only, title as follows, amending Section 21A-19 of the Cypress Municipal Code revising the formal bid limit for public works projects; and 2) Adopt the new contract change order policy. An Ordinance of the City Council of the City of Cypress, California, Amending Section 21A-19 of the Cypress Municipal Code Revising the Formal Bid Limit for Public Works Projects. October 13, 2008 • • Page 5 i 4. APPROVAL OF MINUTES. Meeting of September 22, 2008 Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 5. PROCLAIMING THE WEEK OF OCTOBER 23-31, 2008 AS "RED RIBBON WEEK" IN THE CITY OF CYPRESS. Prepared bv: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim the week of October 23-31, 2008 as "Red Ribbon Week" in the City of Cypress. 6. PROCLAIMING THE MONTH OF OCTOBER 2008 AS "DOMESTIC VIOLENCE AWARENESS MONTH" IN THE CITY OF CYPRESS. Prepared bv: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim the month of October 2008 as "Domestic Violence Awareness Month" in the City of Cypress. 7. CONFIRMATION OF APPOINTMENT OF RECREATION AND COMMUNITY SERVICES COMMISSIONER. Prepared bv: Denise Basham, City Clerk Recommended Action: That the City Council confirm the appointment of Gary Straub to the Recreation and Community Services Commission for afour-year term expiring June 2012. 8. AWARD OF CONSULTANT SERVICES CONTRACT FOR DESIGN SERVICES FOR MOODY STREET BEAUTIFICATION, PUBLIC WORKS PROJECT NO. 2008-04. Prepared bv: Alvin Papa, Senior Civil Engineer Recommended Action: That the City Council: 1) Award a Consultant Services Contract for Design Services for Moody Street Beautification, Public Works Project No. 2008-04, for an amount not to exceed $200,674, to Rick Engineering Company, 2 South Pointe Drive, Suite 275, Lake Forest, California 92630; and 2) Authorize $30,101 (15% of award amount) as contingency to be used for unforeseen work and direct the Director of Public Works/City Engineer to act as Contract Officer. October 13, 2008 • • Page 6 9. AWARD OF PROFESSIONAL CONTRACT SERVICES AGREEMENTS FOR ON-CALL ENGINEERING SEWER DESIGN SERVICES. Prepared bv: Jim Gorin, Associate Engineer Recommended Action: That the City Council: 1) Award a Professional Contract Services Agreement for On-Call Engineering Sewer Design Services to AKM Consulting Engineers, 553 Wald, Irvine, California 92618 and direct the Director of Public Works/City Engineer to act as Contract Officer; and 2) Award a Professional Services Agreement for On-Call Engineering Sewer Design Services to Lee & Ro, 1199 South Fullerton Road, City of Industry, California 91748-1232 and direct the Director of Public Works/City Engineer to act as Contract Officer. 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2008-09 FOR WARRANTS NO. 88146 THROUGH 88331. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2008-09. END OF CONSENT CALENDAR ORDINANCES No items. October 13, 2008 • • Page 7 NEW BUSINESS (11) 11. APPROVAL OF CITY COUNCIL COMPENSATION INCREASE. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, introduce for first reading the Ordinance by title only, title as follows, adjusting the City Council monthly compensation to a new salary of $918 per month, effective January 1, 2009, as provided for by Cypress City Code and State law. An Ordinance of the City Council of the City of Cypress and Acting as Ex-Officio Board of Directors of the Cypress Recreation and Park District, Amending Section 2-3.3(b) of the Code of the City of Cypress, Adjusting Council Council Compensation by a 5% Cost of Living Increase. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ITEMS FROM CITY COUNCIL MEMBERS .Reports on Committee Assignments .Other Items October 13, 2008 ~ • Page 8 ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, October 27, 2008, beginning at 5:00 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this Stn day of October, 2008. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, OCTOBER 10, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.