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Agenda 2008-11-24 AGENDA ~ _ ~ CITY OF CYPRESS ~.1~, CITY COUNCIL PRO ESS REGULAR MEETING MONDAY, NOVEMBER 24, 2008 6:30 P.M., 7:00 P.M. Public Hearings at 7.•00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 6:30 P.M. Council Chambers ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more Phan three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. Cit Council A endas/Minutes are available at www.ci.c ress.ca.us. November 24, 2008 Page 2 Recess the meeting to Closed Session. CLOSED CYPRESS REDEVELOPMENT AGENCY ITEMS: SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-22, 23, 24, 25 and 26; Consisting of Approximately 13.329 Acres North of Katella Avenue Between Winners Circle and Siboney Street Party Negotiating With: Hopkins Real Estate Group Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Site Status Update RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS O.C. ANIMAL CARE SERVICES UPDATE ON BARKING DOG ORDINANCE INTRODUCTION OF NEW POLICE OFFICERS JONATHAN GONZALES, ANDREW SANCHEZ, AND MICHAEL WILLIAMS ADMINISTER LOYALTY OATH TO NEWLY- ELECTED COUNCIL MEMBERS • PHIL LUEBBEN • TODD W. SEYMORE November 24, 2008 Page 3 Recess for reception for newly-elected Council Members REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to faking any action. CONSENT CALENDAR (1 -13) 1. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. November 24, 2008 Page 4 2. APPROVAL OF MINUTES. Meeting of November 10, 2008 Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. CONSIDERATION OF APPROVAL OF THE ORANGE COUNTY ANIMAL CARE ANIMAL SHELTERING AND CONTROL MASTER AGREEMENT. Prepared bv: Andrew Tse, Administrative Services Manager Recommended Action: That the City Council: 1) Approve the Master Agreement with Orange County Animal Care Services (OCACS) for animal sheltering and control services provided for the City of Cypress for FY 2008-09; and 2) Authorize the City Manager to execute the Master Agreement and future Notices of Intent; and 3) Approve an appropriation of an additional $30,000 to Fund Number 4188-11-270-07. A Resolution of the City Council of the City of Cypress and Acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District, Approving the Orange County Animal Care Animal Sheltering and Control Master Agreement. 4. DESIGN REVIEW COMMITTEE PERMIT NO. 2008-04, A REQUEST TO APPROVE A SIGN PROGRAM FOR THE WALGREENS DRUG STORE LOCATED AT 6006 LINCOLN AVENUE IN THE PC PLANNED COMMUNITY ZONE. Prepared by: Doug Hawkins, Planning Manager Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2008-04, subject to the fifteen (15) conditions attached in Exhibit "A" of the resolution. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2008-04 -With Conditions. November 24, 2008 Page 5 5. ACCEPTANCE OF FISCAL YEAR 2007-2008 ANNUAL REPORT FOR THE CYPRESS REDEVELOPMENT AGENCY. Prepared bv: Steve Clarke, Redevelopment Project Manager Recommended Action: That the City Council accept and direct staff to file the Fiscal Year 2007-2008 Annual Report of the Cypress Redevelopment Agency with the State Department of Housing and Community Development by December 31, 2008. 6. ACCEPTANCE OF THE OFFICE OF TRAFFIC SAFETY (OTS) DRIVING UNDER THE INFLUENCE GRANT. Prepared bv: Mark Yokovama, Chief of Police Recommended Action: That the City Council: 1) Accept the Office of Traffic Safety (OTS) Grant; and 2) Increase estimated revenues (3525-11-Grants) in the General Fund for the grant total of $63,424; and 3) Approve appropriations from the fund balance of the General Fund as follows: 4003-11-184-05 (Overtime) in the amount of $63,424. 7. APPROPRIATION OF FUNDS (FISCAL YEAR 2008-2009) FOR OFFICE OF TRAFFIC SAFETY "AVOID THE 28" DRIVING UNDER THE INFLUENCE GRANT. Prepared bv: Mark Yokovama, Chief of Police Recommended Action: That the City Council: 1) Increase estimated revenues (3525-11-Other Grants) in the General Fund for the grant total of $16,000; and 2) Approve appropriations from the fund balance of the General Fund as follows: 4003-11-183-05 (Overtime) in the amount of $16,000. 8. APPROVAL OF A TASK ORDER WITHIN THE EXISTING ON-CALL CONTRACT FOR DESIGN SERVICES FOR STORM DRAIN DESIGN AT MOODY STREET AND DANNY AVENUENVALKER STREET. Prepared bv: Dario Simoes, Associate Engineer Recommended Action: That the City Council: 1) Approve a Task Order, in the amount of $322,915, for engineering storm drain design services for Moody Street Storm Drain, Project No. 2008-12, and Danny Avenue/Vl/alker Street Storm Drain, Project No. 2008-19, to Harris and Associates; and 2) Authorize $48,437 as contingency to be used for unforeseen work; and 3) Direct the Director of Public Works/City Engineer to act as Contract Officer. November 24, 2008 Page 6 9. ACCEPTANCE OF THE INSTALLATION OF A KEYCARD ACCESS SYSTEM AT CITY HALL AND COUNCIL CHAMBER, PUBLIC WORKS PROJECT NO. 2007-11. Prepared bv: Bobby Blackburn, Public Works Superintendent Recommended Action: That the City Council accept the Installation of the Keycard Access System at City Hall and Council Chamber, Public Works Project No. 2007-11, as being satisfactorily completed in conformance with the project specifications, in the final amount of $40,743.45. 10. APPROVAL OF TASK ORDER WITHIN THE EXISTING ON-CALL CONTRACT FOR CONSTRUCTION MANAGEMENT/INSPECTION/ ENGINEERING SERVICES FOR REPLACEMENT OF HVAC SYSTEMS AT CITY HALL, POLICE DEPARTMENT, AND MAINTENANCE YARD. Prepared by: Jim Gorin, Associate Enqineer Recommended Action: That the Cit Council: 1 A r v y ) pp o e a Task Order for Construction Management and Inspection Services in the amount of $73,300, within the agreement for On-Call Construction Management/Inspection/Engineering Services, for Rehabilitation of HVAC Systems at City Hall, Council Chamber, and Maintenance Yard (Project No. 2007-04), to Jacobs Field Services North America, Inc. (Jacobs); and 2) Authorize $7,300 as contingency to be used for unforeseen work; and 3) Direct the Director of Public Works/City Engineer to act as Contract Officer. 11. APPROVAL OF PAYMENT TO THE CITY OF BUENA PARK FOR SHARING THE COST OF IMPROVEMENTS ON VALLEY VIEW STREET FROM ORANGETHORPE AVENUE TO LINCOLN AVENUE PER JOINT PARTICIPATION AGREEMENT DATED OCTOBER 22, 2007. Prepared bv: Dario Simoes, Associate Enqineer Recommended Action: That the City Council approve a payment to the City of Buena Park in the amount of $79,887.50 for the shared cost of improvements on Valley View Street from Orangethorpe Avenue to Lincoln Avenue. November 24, 2008 Page 7 12. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF OCTOBER, 2008. Prepared bv: Richard Storev, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of October, 2008. 13. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2008-09 FOR WARRANTS NO.85500 THROUGH 85501 AND 88743 THROUGH 88926. Prepared bv: Richard Storev, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2008-09. END OF CONSENT CALENDAR ORDINANCES No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. November 24, 2008 Page 8 CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ITEMS FROM CITY COUNCIL MEMBERS .Reports on Committee Assignments .Other Items ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested fo limit their comments to no more than five minutes each. ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, December 8, 2008, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this ~ 19'h day of November, 2008. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, NOVEMBER 21, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.