Minutes 99-04-12 (2)CITY COUNCIL MINUTES
CITY OF CYPRESS
April 12, 1999
Page
CIVIC CENTER--ACCept parking lot modifications PW Proj NO. 9815 5
COMMUNITY CENTER--Appr auditorium time exten for Dec 31, 1999 New Year's Eve Event 6
CUP NO. 88-31--Adop Reso. amendment to CUP for expansion of arcade @ 9111 Valley View 8-9
CUP NO. 91-3--Adop Reso appr amend No. 3 to CUP to convert existing build @ 5100 Cerritos Ave. 9-10
DONATIONS--ACCep donation from the Woman's Club to purchase a park bench 3, 7
DONATIONS--ACCep donation from Mltsubishl Electric for purchase of computer equip 3, 7
DRC 99-8--Appr to install an enclosure at 6032 Katelid AVe. 4
DRC 99-9--Appr to install a building sign for Secure Horizons @ 10700 Valley View St. 4
EMPLOYEES--Appr increase for the Recording Secretary/DeputY CitY Clerk Classification 5
FINANCE--Appr additional appropriations for Attorn Litigation costs &election costs 5
--Receive and file report on 1999-2006 Capital Improy Program 2-3; 10-11
--Appr commercial warrants No. 36708-36951 13
FIRE AUTHORITY--AUthorize CCMember McCOy tO recomm the CitY's position 11-12
LEGISLATION--SUpport SB 15 establish basic qualitY & safetY standrds for handguns Manufac
&Sold in the State of CA 5
LEGISLATION--Oppose SB 739 concerning provisio for binding arbitration in LOCal Govern Labor
Relations Improve Act of 1999 5
LEGISLATION--SUpport SB 168 concern exchange of funds between OCTA & CALTRANS 6
LINCOLN AVENUE--Appr change orders 11 - 15 & delete entry signs @ Lincoln Ave/valley View St. 6-7
ORGANIZATIONS--Waive permit fees to Arthritis Foundation for the Fifth Mini-Grand Prix 5
POLICE DEPT.--AWard contract for purchase of police vehicles to Wondries Fleet Div. 4
--Receive and file report of Police Sen/ices Study 11
PUBLIC UTiL]TIES--COnt proposal by SBC/PaC Bell to increase charges 3, 7
TRAFFIC COMMISSION--ReappOint Comm Mansolino & Irnanuel & accep letters of resig 12
UTILITY WIRES--Adopt ReSO establish underground utilitY on Lincoln AVe. S
WATER RATES--OppOSe SCWC appll ro reglonallze water rates 13
ZONING--Adopt Ord to clarify CUP modification, suspension or revocation 8
MINUTES OF A REGULAR MEETING OF THE
CYPRESS CITY COUNCIL
HELD
April 12, ~1999
The Regular Meeting of the Cypress City Council was called to order at 5:00 p.m.,
Monday, April 12, ~ 999, in the Executive Board Room, West Wing of City Hall, Cypress,
with Mayor Keenan presiding.
PRESENT:
ABSENT:
Councilmembers: McCoy, McGill, Sondhi, Mayor Pro Tem Piercy
and Mayor Keenan
None
Also present were City Manager Ochenduszko, City Attorney Wynder, staff members
Christoffels, DeCarlo, Hensley, Liu, Mariscal, Storey and Vazquez.
WORKSHOP SESSION:
GENERAL PLAN UPDATE: Alice Angus, Community Development Director, presented
an update on the General Plan. She indicated that the General Plan is a reflection of
the community's goals and must involve considerable public outreach. State Law
requires each city to adopt a long-term General Plan which includes a number of
mandatory elements that are internally consistent.
State law does not dictate how often the General Plan is updated except for the
mandatory Housing Element component which currently requires an update by June
30, 2000 for this region of the State.
The City's General Plan last comprehensive update was adopted in 1993. The update
process at that time, involved identification of issues and a number of citizen
subcommittees, prior to the more formal public hearing review and adoption. While not
legally required, as a good practice, it is advisable for a city to review and update its
General Plan every five to seven years to reflect changing conditions. A number of
efforts have already been completed in follow-up to the 1993 General Plan update.
Since that update, a number of additional issues have arisen for consideration as part
of the next update.
Funding has been budgeted for consultant services to update the General Plan and
related environmental documentation. In addition, the City budgeted for and remains
under contract with the firm of Cotton, Beland Associates (CBA) for the completion of
the Housing Element update. As part of the budget proposal for FY t999-2000, staff is
requesting additional funds to include an alternative analysis that would consider light
rail service to and through the City. It is not anticipated that additional funding beyond
the amounts already budgeted and requested for FY 1999-2000 would be required to
complete the anticipated comprehensive update effort by June 30, 2000.
It was recommended that the City Council receive and file the report and direct staff to
proceed with the request for proposal process to select a consultant.
Following discussion, Council unanimously received and filed the report presented and
directed staff to proceed with the request for proposal process to select a consultant.
APPROVAL OF "REDISCOVER LINCOLN" STREET BANNER DESIGN
Alice Angus, Deputy Director, gave a brief background of the project. She indicated
CITY COUNCIL MINUTES April 12, 1999
Vice Chair Piercy commented that she noticed that the "Bridge Tower/Architectural"
banner has similar colors to the banners advertising the Arts Week Festival.
Chair Keenan felt that the word "Rediscover" on the design was to small and not very
visible.
Board Member McCoy concurred and felt that the word "Cypress" was also small. He
commented that the purpose of the banner was to catch the eye and be understood by
the viewers at a quick glance.
Board Member Sondhi suggested that a full scale mock up be prepared to determine if
the lettering needs to be enlarged. Board Member McCoy concurred.
The City Manager asked if Council has considered re-evaluating the message on the
banner "Rediscover Lincoln" to something that relates more to Cypress in general.
Vice Chair Piercy and Board Member Sondhi remarked that the "Rediscover Lincoln"
phrase is not dated to a specific time and even after the Lincoln Avenue Streetscape
Project is completed, the phrase will still apply as new businesses will be locating on
Lincoln Avenue.
Board Member McGill suggested that the font on "Cypress" be enlarged and that
everything else on the banner be left the same.
Following a brief discussion, the Agency unanimously directed staff to prepare a full
scale banner in order to get a sense of the lettering size and to determine if it is
necessary to enlarge any of the letters prior to ordering the rest of the banners. The
full scale banner will be presented to the Agency at a future meeting for consideration
and approval.
1999-2006 CAPITAL IMPROVEMENT PROGRAM
Mark Christoffels, Director of Public Works, provided information on the proposed
1999-2006 Capital Improvement Program. He indicated that at a workshop on March 8,
1999, staff presented a listing of all the projects that would be considered for the 1999-
2006 Capital Improvement Program (CIP).
Following that workshop, staff reviewed each project to determine first if the proposed
project falls under the definition of a capital improvement project. Once the proposed
project had been defined as a capital improvement project, staff prioritized it based on
Council direction, funding availability, and the following criteria: Highest priority.
Projects affecting health and safety issues; Median priority. Projects which maintain
existing facilities and infrastructure; Lowpriority: Projects which add new, or modify
existing, facilities and infrastructure.
From this priority list of projects staff created the revised seven year CIP which was
presented to the City Council. Mr. Christoffels went over the CIP with the City Council
and asked for their input. Based on the input received at the workshop and the public
hearing, a final document will be prepared and brought back to the City Council for
final adoption on April 26, 1999.
Following discussion about the OCTA dollar exchange, the Council unanimously
received and filed the report as recommended by staff.
RECESS: Mayor Keenan recessed the meeting at 6:26 p.m., to enable the Council to
meet in the Council Chamber.
CITY COUNCIL MINUTES April 12, 1999
INVOCATION:
PRESENTATIONS:
The invocation was given by Father Mike Heher from St. Irenaeus
Church.
Bob Trevor on behalf of The Huntington Beach Community Clinic's 1999 Duck-a-Thon
Fund Raiser presented the Mayor with a duck racing kit and invited him to participate
in the 2.d Annual Mayor's race.
Debbie Ortego, on behalf of Mitsubishi Electric America Employee Volunteer Team
presented a donation for the Senior Center Computer Education Program.
The Woman's Club of Cypress presented a donation for the purchase of a park bench
at Oak Knoll Park.
REPORT OF CLOSED SESSION/WORKSHOP AGENDA
The City Manager reported that the Council met at 5:00 p.m. to consider three items.
One was a General Plan Update which was the format for updating the General Plan for
the coming year. The City Council also considered the Re-Discover Lincoln Street
Banner Design program presented by the Sub-Committee. Staff also introduced the
1999-2006 Capital Improvement Program.
No Closed Session was held.
ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR
(THREE MINUTES PER SPEAKER, SPEAKING ONCE)
Nick Eighmy asked why an item relative to a donation to Grad Night was not agendized.
He indicated that he was told by staff that the item was going to be agendized for that
meeting. Chief Hensley explained that because the form requesting the non-profit
guidelines was not received, the item was pulled from the agenda. The City Manager
stated that this item could be agendized for the April 26, t999 Council Meeting,
pending the receipt of the application.
Barney Villa on behalf of the Arthritis Foundation extended an invitation to the City of
Cypress to attend their 5t" Annual Mini-Grand Prix to be held on April 30 and May 1,t,
1999.
Adam Grzybicki from Pacific Bell addressed Item No. 13 on the Consent Calendar, to
clarify some points on the Resolution presented for adoption.
He indicated that Pacific Bell is not looking to increase their directory assistance from
25¢ to $1.10 but rather to 50¢. The emergency break through call will be raised from
$1 to $4. Mr. Grzybicki stated that people with physical and visual disabilities are
completely exempt. He said they are looking to increase special services like this so
they can freeze the basic phone rates which in essence helps those who are on fixed
incomes like the elderly. He urged the City Council to pull this item as the Resolution
reflected incorrect information.
Verna Dodson, a resident of Seal Beach, and former resident of Cypress, gave the City
a plaque that was given to the late Grace Lachina.
Laura Hart, resident of Cypress, presented some literature on a program she started
called "HEROES" which addresses teen drug problems.
CITY COUNCIL MINUTES April 12, 1999
AWARD OF CONTRACTS:
Award of Contract for the Purchase of Marked Police Vehicles: Police Chief Hensley
presented the item which consisted of the purchase of three replacement marked
police vehicles. During the 199811999 budget process, the City Council approved the
purchase of these vehicles. Per City Code Section 21A-10(e), the City may dispense
with its bidding process and utilize the County of Los Angeles bid No. 200205 "piggy-
back" pricing to purchase the vehicles. It was recommended that the City Council
award a contract to purchase three (3) 1999 Crown Victoria Police Interceptors from
Wondries Fleet Division, 1247 West Main Street, Alhambra, California 91801, in the
amount of $72,973.69.
Mayor Keenan asked if there are any plans in upgrading the volunteers' vehicle. Chief
Hensley indicated that recommendation was made during the budget to replace this
vehicle.
It was moved by Councilmember McCoy and seconded by Mayor Pro Tem Piercy to
award a contract to purchase three 1999 Crown Victoria Police Interceptors from
Wondries Fleet Division, 1247 West Main Street, Alhambra, California 91801, in the
amount of $72,973.69. The motion was unanimously carried by the following roll call
vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
CONSENT CALENDAR
All matters listed on the Agenda under "Consent Calendar" are to be considered by the
City Council to be routine and will be enacted by one motion approving the
recommendations listed on the Agenda.
Mayor Pro Tem Piercy asked that Items No. 2 and 13 be pulled for clarification and
discussion.
Councilmember McGill requested that Items No. 8 & 15 be pulled for discussion and
comments.
It was moved by Councilmember Sondhi and seconded by Councilmember McCoy to
approve Consent Calendar Items No. 2 through No. 16 with the exemption of Items No.
2, 8, 13 and 15. The motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Item No. 3: Motion to Introduce and/or Adopt All Ordinances and Resolutions
Presented for Consideration by Title Only and to Waive Further Reading.
Item No. 4: Approval of Design Review Committee Permit No. 99-8, Request to Install
an Enclosure for Existing Equipment for Arthur Andersen, Located at 6032 Katelia
Avenue; and Design Review Committee Permit No. 99-9, Request to Install a Building
Sign for Secure Horizons, Located at 10700 Valley View Street.
Recommendation: That the City Council adopt the Resolutions, by title only, titles as
follows, approving Design Review Committee Permits No. 99-8 and No. 99-9 with
conditions.
CITY COUNCIL MINUTES April 12, 1999
Item No. 5: Approval of Additional Appropriations for Attorney Litigation Costs and
Election Costs:
Recommendation: That the City Council approve additional appropriations from the
unreserved fund balance of the General Fund as follows: (A) Appropriate $210,000 to
account 4179-11-105-01 (City Attorney- Court Costs and Litigation); and (B)
Appropriate $9,000 to account 4188-11-116-02 (Elections-Contract Services-Public).
Item No. 6: Acceptance of Civic Center Parking Lot Modifications, Public Works
Project No. 9815:
Recommendations: That the City Council: 1) Accept the Civic Center Parking Lot
Modifications, Public Works Project No. 9815, as being satisfactorily completed in
conformance with the project specifications in the final amount of $36,731.05; 2)
Approve Contract Change Order Nos. 1 and 2, in the amount of $918.00; 3) Approve
the final retention payment of $3,673.11 to Century Paving, Inc., 14630 E. Firestone
Blvd., La Mirada, CA 90638, 35 days after the Notice of Completion is filed, if no claims
or objections have been filed, and upon the Director of Public Works' concurrence; and
4) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful
Performance Bond upon expiration of the required lien period, if no claims or
objections have been filed, upon the concurrence of the Director of Public Works.
Item No. 7: Adoption of a Resolution of the City Council of the City of Cypress
Declaring its Intention to Establish Underground Utility District No. 99-1 (Lincoln
Avenue Between Valley View Street and Holder Street).
Recommendation: That the City Council: 1) Adopt the Resolution by title only, title as
follows, declaring its intention to establish Underground Utility District No. 99-1 for the
purpose of undergrounding utility wires on the south side of Lincoln Avenue between
Valley View Street and Holder Street; and 2) Fund the anticipated costs of converting
the affected private property overhead meters.
RESOLUTION NO. 5076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, DECLARING ITS
INTENTION TO ESTABLISH UNDERGROUND UTILITY DISTRICT NO. 99ol.
Item No. 9: Support of Senate Bill (SB) 15, Establishing Basic Quality and Safety
Standards for Handguns Manufactured and Sold in the State of California.
Recommendation: That the City Council support SB 15 and authorize the Mayor, on
behalf of the City Council, to sign a letter addressed to the appropriate legislators
requesting support of this Bill.
Item No. 10: Opposition to SB 739 (Solis) Concerning a Provision for Binding
Arbitration in the Local Government Labor Relations Improvement Act of 1999.
Recommendation: That the City Council oppose SB 739 and authorize the Mayor to
sign a letter on City Council's behalf and forward it to the appropriate legislators.
Item No. 11: Request From the Arthritis Foundation for a Waiver of Fees for the Fifth
Annual Mini-Grand Prixo
Recommendation: That the City Council grant the request to waive the Temporary Use
Permit (T.U.P.) fee of $50.00, as well as all Building Permit and Public Works Permit
fees for this event.
CITY COUNCIL MINUTES April 12, 1999
RESOLUTION NO. 5077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AMENDING THE
ASSIGNED SALARY RANGE FOR THE POSITION OF RECORDING SECRETARY/DEPUTY
CITY CLERK FOR EMPLOYEES IN THE SERVICE OF THE CITY OF CYPRESS.
Item No. 14: Support for SB 168(Ackerman) Concerning Exchange of Funds Between
OCTA and CALTRANS in Order to Operate Local Transit.
Recommendation: That the City Council support SB 168 and authorize the Mayor to
sign a letter on City Council's behalf and forward it to the appropriate legislators.
Recreation & Park District Matters:
Item No. 16: Approval for Request for Time Extension From t 1:00 p.m. to 1:00 a.m. for
December 31, 1999 New Year's Eve Event, as Recommended by the Recreation and
Community Services Commission on March 16, 1999.
Recommendation: That the City Council, acting as the ex officio governing Board of
Directors for the Cypress Recreation and Park District, approve the request for time
extension from 11:00 p.m. to 1:00 a.m. for December ;3t, 1999 New Year's Eve event, as
recommended by the Recreation and Community Services Commission.
Item No. 2: Approval of City Council Minutes of March t 0, 1999, March 12, 1999, March
15, 1999, and March 22, 1999.
Mayor Pro Tem Piercy explained that she pulled this item to clarify some information on
the March 22, 1999 minutes. She indicated that during Report by Council
Representative on Committee Assignments, she talked about the alternatives in
upgrading the water system and the sentence, "The idea is to treat water to make it
into drinking water" was sending the wrong message. She clarified that the idea is to
treat waste water to drinking water quality and then piped up to the Santa Ana River to
percolate to the underground aquifer.
Mayor Keenan asked that a correction be made on the March 15, 1999 Minutes. On
paragraph where it lists Bill Rhodes discussion, sentence "Mayor Keenan added that
one of the objections of the project was to slow down traffic", the word "objections"
should be deleted and replaced with the word "objects".
It was moved by Mayor Pro Tem Piercy and seconded by Mayor Keenan to approve the
Minutes of March 10, 1999, March 15 t999 as amended and March 22, 1999 as
amended. The motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Item No. 8: Approval of Contract Change Order Nos. 11 through 15, and Deletion of
the Proposed Entry Signs at Lincoln AvenuelValley View Street, for the Lincoln Avenue
Streetscape, Public Works Project No. 9805.
Councilmember McGill indicated that he pulled this item to get more information on the
streetscape issues and some of the change orders. The City Manager said that the
project is still under budget and running one month ahead of completion date.
Richard Storey, Director of Finance and Administrative Services, concurred and stated
that the they are still under the total appropriation, initially established, for the
CITY COUNCIL MINUTES April 12, 1999
It was moved by Councilmember McGill and seconded by Mayor Pro Tem Piercy to 1)
Approve Contract Change Order Nos. 11 through t5 for the Lincoln Avenue
Streetscape Project, Public Works Project No. 9805, to Hillcrest Contracting, Inc., 1467
Circle City Drive, Corona, CA 91719, in the amount of $100,697.40; and 2) Delete the
project's proposed entry signs at the southwest and southeast corners of Lincoln
Avenue and Valley View Street. The motion was unanimously carried by the following
roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Item No. 13: Adoption of Resolution in Opposition to Proposal by SBC/Pac Bell to
Increase Charges for Local Directory and Emergency Break Through Assistance.
Mayor Pro Tem Piercy stated that she pulled this item in light of the information
presented by Mr. Grzybicki of Pac Bell.
Councilmember McGill concurred and asked if cell phones being used by police
officers are exempt from this new fee. Assistant to the City Manager Liu indicated that
cell phone services are through Airtouch and would find out if those charges are
exempt. She added that most of the emergency break through calls come through the
City's Westcom system, which is serviced by GTE, and they do not charge for this
service.
Mayor Keenan agreed that the item should be pulled as some issues were raised.
Councilmember McCoy disagreed. He felt that the Resolution gives a cap amount that
Pac Bell has submitted to the PUC and which would allow them to raise their fees to the
cap amount at any time.
Following brief discussion, it was moved by Mayor Keenan and seconded by
Councilmember Sondhi to direct staff to do more research on the fees and to present a
report at City Council Meeting of April 20, 1999 for consideration. The motion was
unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Item No. 15: Acceptance of $300 Donation From the Woman's Club of Cypress and the
Appropriation of $300 for Purchase of a Park Bench for Oak Knoll Park, and
Acceptance of $2,045.60 Donation From Mitsubishi Electric America and the
Appropriation of $2,045.60 for Purchase of Computer Equipment for the Senior Center
Computer Education Program.
Councilmember McGill commented that the donation from the Women's Club was very
much appreciated considering that our parks are in desperate need of care.
Councilmember Sondhi highlighted the volunteer efforts in the community and thanked
the donations from the Woman's Club and from Mitsubishi Electric America.
Councilmember McCoy concurred.
It was moved by Councilmember Sondhi and seconded by Mayor Pro Tem Piercy ,
acting as the ex officio governing Board of Directors for the Cypress Recreation and
Park District: 1) Formally accept the donations in the amount of $300 from the
CITY COUNCIL MINUTES April 12, 1999
AYES: 5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
NOES: 0 COUNCILMEMBERS: None
ABSENT: 0 COUNCILMEMBERS: None
ORDINANCES (Second Reading}:
SECOND READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CYPRESS, AMENDING SECTION 35.95 OF THE CYPRESS ZONING ORDINANCE,
RELATING TO MODIFICATION, SUSPENSION AND REVOCATION OF CONDITIONAL
USE PERMITS. The City Manager asked that that the Council approve the second
reading of the Ordinance.
It was moved by Mayor Pro Tem Piercy and seconded by Councilmember McGill to
adopt the Ordinance by title only, title as follows, amending Section 35.95 of the
Cypress Zoning Ordinance, Relating to Modification, Suspension and Revocation of
Conditional Use Permits.
ORDINANCE NO. 988
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AMENDING
SECTION 35.95 OF THE CYPRESS ZONING ORDINANCE, RELATING TO
MODIFICATION, SUSPENSION AND REVOCATION OF CONDITIONAL USE PERMITS.
The motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
PUBLIC HEARINGS 7:30 P.M.
Public Hearinq RE: Amendment to the Conditional Use Permit No. 88-31, A Request to
Expand an Existing Amusement Arcade Located at 9111 Valley View Street, Suites 109-
112. Cypress. Mayor Keenan opened the public hearing and asked staff to present the
report. Alice Angus Community Development Director stated that the application
represented a request, by Mr. Bob Portale of West Coast Amusements, to expand an
existing amusement arcade located at 9tll Valley View Street, Suites #109/#110,
within the PC Planned Community Zone, Commercial Mixed Use District. Amusement
Arcades are subject to the approval of a conditional use permit within the Commercial
Mixed Use District of the PC Planned Community Business Park Zone. After reviewing
the proposed request and analyzing the potential impacts on adjacent uses, it was
recommended that the Council approve Amendment to Conditional Use Permit No. 88-
31, as conditioned. Notices of this public hearing were posted, published, and mailed
to the owners of all properties located within 300 feet of the subject parcel. Staff has
not received any communication regarding the proposed project.
CounCilmember McCoy asked the Police Chief to reiterate on the history of service
complaints in that area.
Chief Hensley responded that in a twelve month period they have had seven radio calls
to the address in question and twenty two at the billiard place next door to the subject
property. The seven calls to the subject property were two auto burglary calls, a
vandalism report, two fights and two thefts calls.
Mayor Keenan asked if the property has a change in ownership. Ms. Angus replied that
it is a new owner for the arcade use.
CITY COUNCIL MINUTES April 12, 1999
He indicated that in looking at the current Nickel Nickel concept, and knowing that
they have an excellent management concept, he feels comfortable in having them as
tenants.
Edward Gonzalez, Cypress College student, felt that mixing younger crowds with older
crowds will create conflicts.
Mr. Portale, the applicant, responded that they have a well managed facility and said
that younger crowds are found at earlier hours and older crowds at later hours.
Following discussion, it was moved by Mayor Pro Tem Piercy and seconded by
Councilmember McGill to close the public hearing and adopt the Resolution approving
Amendment to Conditional Use Permit No. 88-31, subject to the conditions in Exhibit
"A", amend the current condition to read that there will be a 6 month probationary
period for the hours of operation. After 6 months, the applicant can request changing
the hours of operation and with no fees to the applicant and add Condition 21 A, the
front door to the business shall be relocated to the farther north end of the arcade
business.
RESOLUTION NO. 5078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING
AMENDMENT TO CONDITIONAL USE PERMIT NO. 88-31, WITH CONDITIONS, FOR THE
EXPANSION OF AN ARCADE LOCATED AT 9t 11 VALLEY VIEW STREET.
The motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Public Hearing RE: Amendment No. 3 to Conditional Use Permit No. 91-3, A Request to
convert the Existing Maintenance Building E and Relocate Youth Ministries Activities
for the Property Located at 5100 Cerritos Avenue, Cypress: Mayor Keenan opened the
public hearing and requested that staff present the report. Alice Angus, Community
Development Director presented the item which was a request by Grace Church to
convert an existing maintenance building to accommodate current youth activities,
located at 5t00 Cerritos Avenue, Building E, in the PS Public and Semi-public Zone.
The conversion includes expanding the east and west sides of the building and
creating a second floor level within the building, for a total floor area increase of 6,638
square feet. Staff reviewed this proposal and found that the project complies with all
of the development standards as set forth in the Cypress Zoning Ordinance and the
Cypress Business and Professional Center Specific Plan. This includes compliance
with building setbacks, floor area ration (FAR), and parking standards. The proposed
building additions and uses are also consistent with the goals and policies set forth in
the City of Cypress General Plan. All mitigation measures identified in the Negative
Declaration have been incorporated into the project as conditions of approval. Notices
of this public hearing were posted, published, and mailed to the owners of ell
properties located within 300 feet of the subject parcel.
To date, staff has received a few phone calls from residents of houses located across
Cerritos Avenue, north of the Grace Church property. Upon hearing a detailed project
description, including the distance of over 500 feet from the subject building to the
nearest house, these residents communicated no objections to the proposed project.
It was recommended that the City Council take the following actions: 1) Approve the
Mitigated Negative Declaration and Mitigation Monitoring Program for Amendment No.
3 to Conditional Use Permit No. 91-3, in accordance with the reauirements of the
CITY COUNCIL MINUTES April 12, 1999
Councilmember McGill asked if the subject building has an installed sprinkler system.
Ms. Angus responded that the current building does not but it is a requirement as part
of the conditions.
Paul Hendrickson, the applicant went over the proposed project and asked that
building E on the plans be referred to as Building F as that is how it is listed on the
actual plans.
Councilmember McCoy asked if there has been a time frame allocated to when the
permanent site might be developed. The applicant responded that they would like to
proceed with the new sanctuary in 5 to 7 years.
Mayor Keenan asked if anyone wished to speak in favor or in opposition to the project.
No one spoke.
It was moved by Councilmember McGill and seconded by Mayor Pro Tem Piercy to
close the public hearing and 1) Approve the Mitigated Negative Declaration and
Mitigation Monitoring Program for Amendment No. 3 to Conditional Use Permit No. 91-
3, in accordance with the requirements of the California Environmental Quality Act
(CEQA); and 2) Adopt a Finding of De Minimis Impact and direct staff to file a notice of
Determination and De Minimis Impact Exemption for the proposed project with the
County of Orange, County Clerk-Recorder; and 3) Adopt the Resolution by title only,
title as follows, for approval of Amendment No. 3 to Conditional Use Permit No. 91-3,
subject to the conditions in Exhibit "A" of the Resolution and to modify conditions to
read building E as building F.
RESOLUTION NO. 5079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING
AMENDMENT NO. 3 TO CONDITIONAL USE PERMIT NO. 91 - 3 - WITH CONDITIONS.
The motion was carried by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
4 COUNCILMEMBERS: McCoy, McGill, Piercy and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
I COUNCILMEMBERS: Sondhi
Public Hearing on the 1999-2006 Capital Improvement Program:
Mayor Keenan opened the public hearing and asked that staff present the report. Mark
Christoffels, Public Works Director indicated that each year, portions of the City
Recreation and Park District, and Redevelopment Agency budgets are devoted to
projects that maintain and improve the City's infrastructure of streets, storm drains,
sewers, traffic signals, buildings, and park facilities. Those projects which the City will
undertake during the next seven years, and for which there is funding available, make
up the Capital Improvement Program (CIP). To ensure that the community needs are
being addressed in the seven year plan, the City Council elected to conduct a public
hearing to invite City residents to speak on the issue. Copies of the draft 1999-2006
CIP document were placed at the Public Library, the Senior Center, the Community
Center, and at City Hall, for review. In addition, all City Commissioners, as well as
other individuals who requested projects for inclusion in the CIP, were provided notice
of this hearing. It was recommended that the City Council conduct a public hearing to
solicit comments on the City's proposed 1999-2006 Capital Improvement Program.
Mayor Keenan commented that it is a comprehensive plan and commended staff for the
work they have done.
CITY COUNCIL MINUTES April 12, 1999
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
RECESS: Mayor Keenan recessed the meeting at 8:55 a.m., and reconvened at 9:09
p.m., with all Councilmembers present.
NEW BUSINESS:
Presentation of Police Services Study Findings:
Chief Hensley informed that in November 1998, a contract was awarded to
Organizational Effectiveness Consulting to conduct a police services study.
Information was gathered through a variety of means, including interviews, review of
workload date review of police procedures, an analysis of comparative data from
similar police departments. Chief Hensley introduced Tom Esensten and Robert
Norman from Organizational Effectiveness Consulting who presented more detailed
information on their findings and their recommendations.
The project involved establishing research and assessment of the Police Department
to include: 1) Determine the department's supervisory and management needs 2)
Analyze the department's staffing requirements 3) Assess staffing requirements for
the jail and provide alternative approaches 4) Review the department's human
resource practices and relevant practices of the City 5) Evaluate the department's
existing approach to problem oriented policing and provide an action plan for
department-wide implementation, and 6) Develop performance standards that support
a problem oriented policing philosophy. Following the research, a police services
implementation plan was developed, which included a number of recommendations in
the areas of community perception, community policing, staffing analysis,
organizational infrastructure, human resources practices, technology, and jail
services. Each recommendation has a list of tasks to be completed with due dates and
suggested responsible individuals. In addition, each task has been assigned a priority
of high, medium or low. It is staff's intention to review the feasibility on each of the
recommendations and to identify budget implications and return to City Council with a
staff report that addresses these issues. Staff will return to City Council within sixty
(60) days with a plan that will address feasibility and budget implications on each of the
35 police services study recommendations. It was recommended that the Council
receive and file the report.
Mayor Keenan commended all the individuals involved in preparing the study.
Councilmember McGill and Councilmember McCoy concurred with Mayor Keenan.
In responding to Mayor Keenan, Mr. Ersensten replied that they are suggesting over fill
officers as present manning chart authorized the police department to have a total of
55 sworn peace officers.
Following discussion, it was moved by Councilmember McGill and seconded by Mayor
Pro Tem Piercy to receive and file the report. The motion was unanimously carried by
the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
5 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Recommended Alternatives Related to the Implementation of the Oran.qe County Fir~
Authority Eauity Study: City Manager Ochenduszko indicated that in January, 1999
staff presented an overall evaluation of the Orange County Fire Authority Equity Study
CITY COUNCIL MINUTES April 12, 1999
Councilmember McCoy thanked the City Manager for an excellent job.
It was moved by Mayor Keenan and seconded by Mayor Pro Tem Piercy to authorize
Council Member McCoy, as its representative to the Orange County Fire Authority
Board of Directors, to recommend the following positions to the OCFA Equity Study Ad
Hoc Committee for consideration: 1) No equity adjustments be imposed on Structural
Fire Fund "recipient" cities. 2) No Structural Fire Fund "donor" cities receive cash
payments to their respective general funds as a result of any equity adjustments. 3) A
uniform model for costing fire service be developed and utilized for existing contract
cities so that contracted for units of service be allocated/charged in a consistent
manner. 4) Contract cities be required to enter into agreements with a minimum term
of five years and a minimum two-year notice period prior to withdrawal. 5) New
contracts include a provision for an annual increase "limit" that is similar to the annual
average increase of the structural fire fund, or some alternative acceptable measure
so that contract cities are able to reliably anticipate annual increases to fire service
costs. 6) Any city that provides notice of intent to withdraw from the Fire Authority
immediately forfeits its seat on the Board of Directors pending negotiations regarding
transition/asset allocation. 7) New cities interested in contracting for services be
required to fully fund the cost of providing fire services. Existing cities experiencing
new land development be required to fully fund the cost of providing fire services in
areas of growth. 8) A methodology be developed to place funds in an OCFA fire trust
fund for provision of additional fire services, facilities, resources, or equipment during
budget surplus periods to be used on a proportional basis on behalf of "donor" cities.
The motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGill, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Acceptance of Letters of Resif:lnation From Traffic Commissioner Holly Hassett and
Cultural Arts Commissioner Linda Sunley; Consideration Terms Expiration of Traffin
Commissioners Joseph Mansolino and Harvey Imanuel, and Authorization to Solicit
Applications for the Commissions Vacancies: On March 13, 1999, Traffic
Commissioner Holly Hassett submitted her letter of resignation to Commission Chair
Mansolino, citing the fact that she is being transferred to her company's Phoenix
office. Commissioners Imanuel and Mansolino's first term on the Commission expired
on April 10. Additionally, On March 31, 1999, Cultural Arts Commissioner Linda Sunley
submitted a letter indicating that she does not wish to be considered for
reappointment. It was recommended that the City Council: 1) Accept the letters of
resignation from Traffic Commissioner Holly Hassett and Cultural Arts Commissioner
Linda Sunley; 2) Authorize staff to solicit applications for the vacancies on the
respective Commissions; and 3) Consider whether to reappoint Commissioners
Imanuel and Mansolino, or solicit applications for these positions.
In response to Councilmember Sondhi, Mayor Keenan replied that they have the ability
to look at the history of the Commissioner's performance and attendance record to
consider reappointment.
Councilmember Sondhi asked if there was input on Commissioners Imanuel and
Mansolino's contributions to the Commission.
Mayor Keenan commented that they are very active participants and very involved.
Mark Christoffels, Public Works Director added that they are very interested in being
reappointed and they actively participate.
It was moved bv Mavor Pro Tern Pi~rev ~nd ~nnnrl~rl ht~ M~vnr 14'.¢~nan ~tf~ 4~, A,.-~n~
CITY COUNCIL MINUTES April 12, 1999
City's Position Opposing Southern California Water Company's Application to the
California Public Utilities Commission to Regionalize Water Rates: The City Manager
explained that Southern California Water Company has recently submitted an amended
application to the California Public Utilities Commission requesting authority to
restructure existing water rates for Region 3 from nine separate rates into a single
regional rate.
The purpose of the restructuring is to apportion significant water rate increases for
several rate-setting districts over a large area to lessen the localized impacts. This
regionalized approach to rate setting would be detrimental to water customers in
Orange County. It was recommended that the City Council direct staff to draft a letter
for the Mayor's signature on behalf of the City opposing the proposed rate
restructuring to the California Public Utilities Commission.
It was moved by Mayor Keenan and seconded by Mayor Pro Tem Piercy to direct staff
to draft a letter for the Mayor's signature on behalf of the City opposing the proposed
rate restructuring to the California Public Utilities Commission. The motion was
unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGilI, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
Approval of Commercial Warrant List for Warrants No. 36708-36951:
Mayor Keenan announced that he was abstaining on Warrants No. 36742 and 36918.
It was moved by Mayor Pro Tem Piercy and seconded by Councilmember McGill to
approve the Commercial Warrant List for Warrants No. 36708 - 36951 in the amount of
$830,166.85 with Mayor Keenan abstaining on Warrants No. 36742 and 36918. The
motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
5 COUNCILMEMBERS: McCoy, McGilI, Piercy, Sondhi and Keenan
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the
Ex Officio Governing Board of Directors. None presented.
CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council Acting as
the Cypress Redevelopment Agency,
RECESS: Mayor Keenan recessed the Council Meeting at 10:19 p.m., to enable them to
act as the Cypress Redevelopment Agency. The meeting was reconvened at 10:39
p.m., with all Councilmembers present.
REPORT BY COUNCIL REPRESENTATIVE ON COMMITTEE ASSIGNMENTS:
Councilmember McCoy reported that he attended an Orange County Fire Authority
meeting wherein discussion of allocating monies for capital improvements projects
took place. The Equity Study issue will be discussed sometime in June.
Councilmember Sondhi reported that she was unable to attend the Orange County
Regional Airport Authority meeting due to a joint Council meeting with the Senior
Citizen Commission held on the same evening. She reported on the upcoming agenda.
Mayor Pro Tem Piercy informed that she artended a joint meeting of the Orange County
CITY COUNCIL MINUTES April 12, 1999
· An all day annual executive forum presented by Southern
California Association of Governments Transportation Committee. He
stated that it was very informative and would provide information to the
Council to possibly attend next year.
· OCTA Board Meeting wherein they approved funding for local
projects for the 1999/2000 Fiscal Year. They approved $200,000 for
Cypress to be used for the Major Signal Coordination Project coming up
in the 1999/2000 Fiscal Year. The Board also took the first step to
straight line the bus routes.
ORAL COMMUNICATIONS:
For Matters Not on the Agenda
Councilmember McGill thanked the Event Newspaper and the Orange County Register
for their coverage of the Adult Day Care issue. He invited the community to attend an
Adult Day Care Task Force meeting scheduled for April 27, 1999.
WRITTEN COMMUNICATIONS: For Matters Not on the Agenda
None presented.
ADJOURNMENT: Mayor Keenan adjourned the meeting at 10:55 p.m., in memory of
Grace Lachina, to Tuesday, April 20, t999 at 5:30 p.m., in the Executive Conference
Room, West Wing of the City Hall, 5275 Orange Avenue, Cypress.
MAYOR OF THE CITY OF CYPRESS
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS