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Minutes 99-04-26CITY COUNCIL MINUTES CITY OF CYPRESS APRIL 26, 1999 AUDIT SERVICE - Select Caporlccl & Larson for 1998/99 F.Y. CITY PROMOTION - Alternate location for Community Festival COMMUNITY SUPPORT- Organize "Cypress Cares" proJ. - LWdeton, Co DRC NO. 99-10, NO. 99-11 - AdOpt Resolution approvlng permits FINANCE - Approve Warrants 36952-37424 Review of Investment Rept. - March 1999 LEGISLATION - Supp. AB 24, 1194, 1195; ACA 11; SB 165 SUpp. AB 463 Req. forAmend. To AB 1355, SB 216 Oppose AB 1411 Supp. SB 99, AB 38 Oppose SB 153 LINCOLN AVENUE PROJECT - Appr. Banner Design Sched. Lincoln Streetscape Compl. Celebratlon POLICE DEPT. - Appr. Pruch. Of Computer Training System PROCLAMATIONS - Arbor Day Clean AIr Month Flbromyalgla Awareness Day Fire Service Recognltlon Day PUBLIC UTILITIES - Oppo. Pac Bell's Proposed Rate Increase PUBLIC WORKS DEPT. - AdOptSIOn Of 1999-2006 CIP SCHOOLS - Police Security at CHS, clnco de Mayo Request for Support - Grad Nlte TRAFFIC CONTROL - Install Stop sign - Fountalnbleau/Dennl WORK PLAN - Appr. objectives for FY 1999-2000 PAGE 9-10 1; 10-I1 3 4 10 5 4 4 5 5 5 5 1-2 2 5-6 2 4 4 4 3; 6-7 6 7 7-8 4 9 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD April 26, 1999 A regular meeting of the City of Cypress City Council was held on Monday, April 26, ~1999, in the Executive Board Room, West Wing of City Hall, 5275 Orange Avenue, Cypress California. The meeting was called to order at 5:04 p.m. by Mayor Keenan. PRESENT: Councilmembers McCoy, Sondhi, Mayor Pro Tem Piercy, Mayor Keenan ABSENT: Councilmember McGill Also present were City Manager Ochenduszko, City Attorney Wynder, and staff members Liu, Christoffels, Scholl, Mariscal, Bailey, DeCarlo, Hooper-Davis and Hensley MEETING WITH ORANGE COUNTY SUPERVISOR JIM SILVA Orange County Supervisor Jim Silva presented status reports on several issues of interest to the Cypress community and City of Cypress staff. Items included in his discussions included: (1) the Orange County Fire Authority Equity Study; (2) ERAF related State of California Bills; (3) Cooperative City of Cypress/County of Orange projects, including (a) Cypress Acres, Phase III; and (b) Ball Road storm drain; and (4) Orange County Transportation Authority's Light Rail Project, Phase II. At the conclusion of his presentation, Supervisor Silva invited each Councilmember to schedule a meeting with him at his office in Santa Aria, for the purpose of discussing issues of concern with them on a one-to-one basis. Supervisor Silva also indicated that he would be happy to make himself available to meet with individuals at the Cypress City Hall at times and dates to be arranged. WORKSHOP SESSION Discussion with Festival Committee on Potential Relocation of the 1999 Cypress Community Festival. Mayor Keenan opened the discussion by asking the committee members from the Cypress Community Festival Committee to introduce themselves. These individuals identified themselves as Linda Sunley, Ethel Bowman and Barbara Means. The Mayor then turned the matter over to Recreation and Parks Director Marvin DeCarlo, who presented staff's report on this issue. Director DeCarlo provided the following summary of what transpired after receiving notice from the school district that the sale of alcohol on school premises was prohibited by state law. Following this notification, the of Cypress Festival Association held a meeting, at which several optional recommendations were suggested: (I) to continue holding the festival at the Oxford location without serving alcohol; (2) to move the site to Orange Avenue and have a street festival Using Civic Center property; (;3) utilize the Oak Knoll Park Community Center site; and (4) split the use, using the Oxford site for a portion of the festival, while using the Civic Center site for the chili cook-off and alcohol sales. It was decided by the Festival Association that Option 3 provided the most favorable choice, as the sale of alcohol was crucial to the revenue-generating aspect of the festival. Meetings were then held with City staff during which each of the alternatives were considered. Following Mr. DeCarlo's presentation, Linda Sunley of the Festival Association also provided a report, stating that it was the Assoclation's preference that the Oak Knoll site be utilized, as it best met the needs of the Festival. Mayor Keenan was of the opinion that not enough consideration had been given to the option to simply not sell alcohol. Mrs. Sunley advised that option had been considered, but was not felt to CITY COUNCIL MINUTES APRIL 26, 1999 Lincoln Streetscaoe Completion Celebration. Mr. Mariscal presented staff's report to the Council regarding this event. A "Clock Tower Ribbon Cutting Ceremony" is scheduled for Friday, July 23, 1999, from 9:00 a.m. to 12:00 p.m. It will be held next to the clock tower at Lincoln Avenue and Walker Street. The "Rediscover Lincoln Exposition" is scheduled to take place all day on Saturday, July 24, '1999, at the Cypress Community Festival. During that event, tours are scheduled for every half hour, and will be provided free of charge on a London-style, double-decker bus. RECESS At 6:18p.m., Mayor Keenan recessed the meeting to enable the Council to enter into the Closed Session of the meeting in the Council Chambers Conference Room. 7:00 P.M. SESSION The meeting was reconvened by Mayor Keenan at 7:00 p.m. in the Council Chambers, with all Councilmembers present with the exception of Councilmember McGill. Also present were City Manager Ochenduszko, City Attorney Wynder, and staff members Liu, Christoffels, Scholl, Mariscal, DeCado, Bailey, Hooper-Davis and Hensley. PLEDGE OF ALLEGIANCE Mayor Pro Tem Piercy led the Pledge of Allegiance. INVOCATION Pastor Norm Johnson of the Cypress Park Community Church provided the invocation. PRESENTATIONS Eric Older of the California Department of Forestry and Fire Prevention presented the City with the 1998 "Tree City U.S.A. Award," as well as a flag honoring Cypress as a 10-year participant in the Arbor Day Program. The Mayor's Proclamation declaring April 26, 1999, as Arbor Day was presented, and Brian Sunley, President of "The Friends of Cypress Recreation and Parks", presented awards to the tree donors. REPORT OF CLOSED SESSIONRVORKSHOP AGENDA Bill Wynder, City Attorney, provided the report on the closed session portion of the meeting. He advised that the session had involved a conference between City Council and the City Attorney, regarding a lawsuit currently pending against the City of Cypress, Via Maria v. City of CFpress, et a/., USDC No. SACV 98-171-AHS. City Attorney Wynder also stated that the other item listed on the Closed Session agenda regarding anticipated litigation had not been considered as it was no longer necessary to do so. City Manager Ochenduszko reported that the City Council had met at 5:00 p.m. during a Workshop Session, at which time a presentation was made by Orange County Supervisor Jim Silva regarding various City of Cypress/County of Orange projects, and to provide the newer City Council members the opportunity to become acquainted with Supervisor Silva. Issues discussed included (1) the Orange County Fire Authority Equity Study; (2) Cypress' position relating the Education Relief Augmentation Fund (ERAF); (;3) State "take-aways" that the State of California enacted during FY 1992-93 from cities and from counties; (3) Storm drain and curb & gutter improvements in the area called "Cypress Acres"; potential County support for storm drain improvements on Ball Road; and (4) discussion of OCTA's Light Rail project and its potential relationship with north Orange County. Also discussed at the Workshop Session were the following issues: (1) discussion with the Cypress Festival Committee on a Potential Relocatton of the 1999 Cypress Community Festival; CITY COUNCIL MINUTES APRIL 26, 1999 Mr. Alan Crowder addressed the Council with a question regarding Bills before the State Senate and Assembly. Mr. Crowder wanted to know whether decisions to support or oppose proposed legislation were made by a single individual, or whether it was done through the Council. Mayor Keenan advised that such items were listed on the Consent Calendar section of City Council agendas, and that the ultimate decision whether to send letters in support of or in opposition a specified Bill to the appropriate legislative body was made by the Council. The Mayor also asked to be kept apprised of any pending legislation that community members may have an interest in. Commander Tony Polanis and Pat Ochoa from the American Legion presented Police Chief Hensley with a $'1,000 donation to the D.A.R.E. program. Paula English, Chair of the Cypress Cultural Arts Commission, expressed her sympathy for the victims of the Littleton, Colorado, disaster, as well as her desire to do something for them--a goodwill gesture from the citizens of Cypress to the citizens of Littleton--to show support. Mayor Keenan announced that to be an excellent idea, and said that the City of Cypress could work as a facilitator of that project without any Council action. He requested Ms. English to assume responsibility for the coordination of that project. Alexandria Coronado, Cultural Arts Commissioner and co-chairperson for "Cypress Celebrate the Arts Week", extended an invitation to everyone to attend the events remaining during the week, and provided an overview of what is scheduled. The Mayor thanked Ms. Coronado and the other coordinators of the event for all their efforts in staging this cultural presentation. Adam Grzybicki of Pacific Bell in Irvine, introduced himself. Mr. Grzybicki was present to address Item No. 17 on the Consent Calendar, "Continuation of Opposition to Proposal by Pac Bell to Increase Charges for Local Directory and Emergency Break-Through Assistance." Mr. Grzybicki referred to documentation he had forwarded to City Council members in regard to directory assistance figures for the City of Cypress. He stated that there were two items he wished to address: (1) the figure quoted in Staff's report of 26,000 calls per month made to directory assistance by City of Cypress residents; and (2) the fact that since deregulation Pacific Bell can no longer be considered a monopoly. Now in competition with other telephone service providers, Pacific Bell finds it necessary to implement a rate increase which has already been addressed during previously held public hearings. In reference to his first concern, Mr. Grzybicki noted that 26,000 calls represented an exorbitant number of directory assistance requests from a city the size of Cypress. He said that Pac Bell makes a concerted effort to provide sufficient telephone directories, but will be happy to supply more if they are needed. Further, he made note of the fact that directory assistance operators use virtually the same database as that from which the telephone books are formulated. Regarding the second issue, Mr. Grzybicki observed that if another competitive company found it necessary to raise its rates, it would be doubtful that the City Council would pass resolutions and write letters opposing such an increase, and he requested the same treatment for Pac Bell. Next to speak was David Olson, a former resident of Cypress now living in Newport Beach. Mr. Olson identified himself as a representative of the "Young Republican Chili Company", and alleged that his group had been discriminated against by the Cypress Festival Association. Mr. Olson was concerned with potential damage to the grounds at Oak Knoll Park if it was decided that the festival would be held at that location, as well as with public safety issues such as the availability of hot and cold running water and sufficiency of parking. Mr. Olson wanted to know to whom the Festival Association was accountable, and urged the City to actively oversee that group. There being no further input, Mayor Keenan closed the Oral Communications portion of the meeting at 7:49 p.m. ~ONSENTCALENDAR All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. CITY COUNCIL MINUTES APRIL 26, 1999 AYES: 4 COUNCILMEMBERS: McCoy, Plercy, Sondhi and Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBER: McGill Item No. 1: Approval of City Council Minutes of April 6, and April 12, 1999. Recommendation: That the City Council approve the minutes of the adjourned Regular Meeting of the City of Cypress City Council held on April 6, 1999 (a Joint Meeting of the Youth Commission and the City of Cypress City Council), and the Regular Meeting of April 12, 1999, as submitted. Item No. 2: Motion to Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading. Recommendation: That the City Council introduce and/or adopt all Ordinances and Resolutions presented for consideration by title only and waive further reading. Item No. 3: Proclaiming May, 1999, as "Clean Air Month" in the City of Cypress. Recommendation: That the Mayor and City Council officially proclaim May, 1999, as "Clean Air Month" in the City of Cypress. Item No. 4: Proclaiming May 8, 1999, as "Fire Service Recognition Day" in the City of Cypress. Recommendation: That the Mayor and City Council officially proclaim May 8, 1999, as "Fire Service Recognition Day" in the City of Cypress as requested. Item No. 5: Cypress. Proclaiming May 12, 1999, as "Fibromyalgla Awareness Day" in the City of Recommendation: That the Mayor and City Council officially proclaim May 12, 1999, as "Fibromyalgia Awareness Day" in the City of Cypress. Item No. 6(b): Approval of Design Review Committee Permit No. 99o11, Request to Install an Awning on the West Elevation of the Cypress Golf Course Clubhouse, located at 4921 Katella Avenue. Recommendation: That the City Council adopt the Resolution, by title only, title as follows, approving Design Review Permit No. 99-11, Request to Install an Awning on the West Elevation of the Cypress Golf Course Clubhouse located at 4921 Katella Avenue, with conditions. RESOLUTION NO. 5080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING DESIGN REVIEW COMMITTEE PERMIT NO 99-11, WITH CONDITIONS Item No. 7: Adoption of a Resolution for the Installation of a Stop Sign on Fontainbleau Way at Denni Street. Recommendation: That the City Council adopt the Resolution, by title only, title as follows, approving the recommendation of the Traffic Commission by adopting the Resolution, by title only, title as follows, providing for the installation of a stop sign on Fontainbleau Way at Denni Street. RESOLUTION NO. 5081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ESTABLISHING THE INSTALLATION OF A STOP SIGN ON FONTAINBLEAU WAY AT DENNI STREET Item No. 8: Authorization to Support AB 24 (Maddux), AB 1194 (Leonard), AB 1195 (Longville), ACA 11 (Briggs), and SB 165 (Rainey), Concerning Return of Property Tax as Related to the CITY COUNCIL MINUTES APRIL 26, 1999 Item No, 10: Request for Amendments to AB t355 (Havice) and SB 216 (Soils), Concerning Creation of a San Gabriel River Conservancy. Recommendation,: That the City Council authorize the Mayor to sign letters on the City Council's behalf to request amendments to AB 1355 and SB 216 and forward same to the appropriate legislators. Item No. 12: Opposition to AB 1411 (Longville) Concerning Firefighters Procedural Bill of Rights. Recommendation: That the City Council Oppose AB 1411 and authorize the Mayor to sign a letter on City Council's behalf and forward it to the appropriate legislators. Item No. 13: Support for SB 98 (Alarcon) and AB 38 (Washington) Concerning Clean-Burning Fuels. Recommendation: That the City Council support SB 98 and AB 38 and authorize the Mayor to sign letters on City Council's behalf and forward same to the appropriate legislators. Item No. 14: Review of Investment Report for the Month of March, 1999. Recommendation: Receive and file. Item No. 15: Opposition to SB 153 Concerning Private Property Takings Analysis. Recommendation: That the City Council oppose SB 153 and authorize the Mayor to sign a letter on behalf of the City Council addressing legislators and asking them to oppose such a bill. Item NO, 6A: Approval of Design Review Committee Permit No. 99-10 - Request to Construct a Second-story Master Bedroom Addition to an Existing Single-family Residence located at 10371 Whirlaway Street. Councilmember Sondhi stated that she was not opposed to the applicants' request to add a second story to their home, but that she did wish to verify that there is a window in the bedroom which meets egress requirements. RedevelopmentJEconomic Development Manager Mariscal responded it was his understanding that the window clearance met the requirements at 44"; however, the information was not available at the meeting for him to verify. Council member Sondhi noted that once the window had been installed, it would be a bit late to verify that information, so requested that Councll's approval be contingent upon the appropriate clearance being met. Mr. Marlscal added that the drawings In the agenda packet do not represent the final building plans, but were for illustrative purposes only. He elaborated that at the time the applicants apply for their final permits, the matter will be addressed and resolved. It was moved by Councilmember Sondhi, seconded by Mayor Pro Tem Piercy and carried by the following roll call vote that the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 99-10, with conditions; including the requirement that the second-story window egress is met appropriately: AYES: 4 COUNCILMEMBERS: McCoy, Sondhi, Piercy, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBER: McGill RESOLUTION NO. 5082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING DESIGN REVIEW PERMIT NO. 99-10, WITH CONDITIONS Item No. 11: Purchase of Training Computer System. Councilmember Sondhi clarified her reason for requesting that this item be pulled from the Consent Calendar. She explained that it was her understanding that the intent behind this request was to update the training program with the most state-of-the-art technology currently CITY COUNCIL MINUTES APRIL 26, 1999 In summary, Mayor Keenan noted that DVD capability would be a relatively simple item to add, and that the capability to add full-motion video may be an alternative they would wish to consider in the future. A motion was made by Councilmember Sondhi, seconded by Councilmember McCoy, and carried by the following roll call vote that the City Council (I) approve the transfer of $2,900 from the Unreserved General Fund to the Capital Equipment Replacement Fund Balance account No. 4403-90-657-36; and (2) approve an increase of $2,900 in the General Fund Estimate Revenue Account No. 3539-1 '1 (P.O.S.T. Reimbursement): AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBER: McGill Item No. 16: Adoption of the '1999-2006 Capital Improvement Program for the City of Cypress and Cypress Recreation and Park District. By way of clarification as to why this item had been pulled from the Consent Calendar, Councilmember Sondhl said that she wished to be advised of what the beginning balance was for the Lincoln Avenue Account and what amount was proposed to be placed in that account for the current year. Finance Manager Hooper-Davis responded that she did not presently have the exact figures, but that it was her recollection that approximately 6.7 million dollars were initially appropriated and any unspent funds will be carried over into the next fiscal year until the project is complete. She further stated that she would be happy to follow-up on the matter and provide the exact figures to Councilmember Sondhi. Councilmember Piercy requested clarification regarding the Senior Center flooring matter. She noted that $50,000 had been appropriated for repair of the Senior Citizens auditorium flooring, and wanted to know exactly what was covered by this expenditure. Recreation and Parks Director DeCado responded that the floor had previously been installed improperly, resulting in ongoing problems with warping and buckling. City Manager Ochenduszko explained to the Council that in order to rectify the situation, it will be necessary to replace the entire floor correctly, and to install a sub-surface treatment; a step which is essential for rectification of an ongoing water-leeching problem--a source of continuing difficulties with the present floor. In response to a question posed by Councilmember Sondhl, Director DeCado advised that the square footage of the floor is approximately 4,200 feet. A motion was made by Councilmember Sondhl, seconded by Mayor Pro Tem Piercy, and carried by the following roll call vote that the City Council and acting as the ex officio Board of Directors of the City of Cypress Recreation and Park District adopts the City of Cypress/Cypress Recreation and Park District Capital Improvement Program for fiscal years ~ 999-2006: AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBER: McGill Item No. '17: Continuation of Opposition to Proposal by Pac Bell to Increase Charges for Local Directory and Emergency Break-Through Assistance. In response to a request by Mayor Keenan as to why she had requested that this item be pulled from ~e Consent Calendar, Mayor Pro Tem Piercy provided the following input. She stated that she had sought further information on this issue, and that after receiving same, she had reconsidered her original position of filing a formal opposition to this rate increase. After learning that Pac Bell's rates were competitive, and listening to Mr. Grzybickl's presentation, Mayor Pro Tem Piercy requested that the Council refrain from taking any formal action on the matter at this time. Councilmember McCoy offered that, as a resident of Cypress he was opposed to the rate CITY COUNCIL MINUTES APRIL 26, '1999 AYES: 3 COUNCILMEMBERS: McCoy, Sondhi, Keenan NOES: 1 COUNCILMEMBER: Piercy ABSENT: 1 COUNCILMEMBER: McGill Item No. 18: Request for Support from Cypress High School Booster Club for their "Cinco de Mayo" Celebration. Mayor Pro Tern Piercy and Councilmember McCoy had requested that this item be pulled from the Consent Calendar. Councilmember McCoy provided the background regarding this request, noting that it should be supported as the provision of services would benefit '14 different non- profit civic groups In the Cypress community. Further, he noted that a precedent had been set in providing these services previously for a non-profit group when the City furnished police officers for the Cypress Americana Awards Banquet. This item engendered much discussion from the Council, who were unable to reach a consensus on its ultimate disposition. Mayor Keenan and Councilmember Sondhi were concerned with the high expense involved to the City in providing police officers free of charge to this group; particularly in regard to the fact that the Booster Club had been advised last year that it would have to provide its own security this year. Other areas of concern mentioned were liability exposure to the City, the cost of civic center use already donated, whether financial need actually existed to justify the donation, and the sale of alcohol. Other methods of staffing this event were discussed, but none were viable alternatives. Mayor Keenan noted that if such an event were staged by Cypress Recreation and Parks, it would hire security and not ask for services to be donated by the Police Department. He also expressed concern that a precedent would be set by granting this request--that if gratis security services were provided for the Booster Club by the City, every other group staging an event at which alcohol was sold would expect a similar donation of services. Councilmember McCoy and Mayor Pro Tem Piercy responded that while they were cognizant of the issues noted, it was their opinion that it would behoove the City to donate this service, as it provided invaluable support for the community of Cypress, and bensilted many civic groups. Mayor Pro Tem Piercy observed the necessity for development of a formal policy for delineating all requirements for any waivers of fees, and was supported in this suggestion by Mayor Keenan. During and following the course of this lengthy discussion, the following actions were taken: A motion was made by Mayor Keenan and seconded by Councilmember Sondhi, that the City Council adopt steff's recommendation to deny the request to provide police officers for the Cypress High School Booster Club's "Cinco de Mayo" Celebration. The motion failed by the following roll call vote: AYES: 2 COUNCILMEMBERS: Sondhi, Keenan NOES: 2 COUNCILMEMBERS: Piercy, McCoy ABSENT: '1 COUNCILMEMBER: McGill A second motion was made by Councilmember McCoy and seconded by Mayor Pro Tem Piercy, that the City Council authorize the provision of peace officers for the Cypress High School Booster Club's "Cinco de Mayo" Celebration. The motion failed by the following roll call vote: AYES: 2 COUNCILMEMBERS: Piercy, McCoy NOES: 2 COUNCILMEMBERS: Sondhi, Keenan ABSENT: 1 COUNCILMEMBER: McGill Item No. '19: Request for Support of Cypress High School's Grad Night. Mayor Keenan explained that he had pulled this item from the Consent Calendar because of a recommendation made on page 2 of the staff report. It was steff's position that requests from other high schools for support of their grad nights could not be honored, as they appeared to conflict with the requirements of the City's Non-Profit Contribution Policy. It was felt by the Council that because Cypress resident students artended high schools other than Cypress High CITY COUNCIL MINUTES APRIL 26, '1999 grad night assistance from the City, to be given on a pro rata basis when requested by affected schools. It was noted by Mayor Keenan that some difficulties with interpretation of the Non-Profit Contribution Policy were already beginning to surface. Mayor Keenan and the Council noted that the policy should be revised in order to prevent future uncertainty in its application and interpretation. Mayor Pro Tem Piercy disagreed with the amounts mentioned as contributions in the staff report, and stated that she felt that those should be increased to match those made during the prior year. To her recollection, this amount was approximately $2,000. Chief Hensley advised that the total amount contributed In the prior year was in the area of $2,000.00, but that amount included contributions for Cypress High School as well as the pro rata share set aside for Los Alamitos and Western High Schools. Mayor Pro Tem Piercy was certain that other funds were donated, and thought that they had perhaps been generated from another source. Mayor Keenan asked City Manager Ochenduszko if there would be a problem using Asset Seizure funds for this purpose. Mr. Ochenduszko advised that Asset Seizure Funds must be utilized for specific law enforcement purposes; however, it would be possible to use Asset Seizure monies toward a qualifying purchase in the Police Department budget, and use General Fund money for the Grad Night contributions. Councilmember McCoy observed it was his understanding that 10%-'15% of Asset Seizure Funds are mandated for application to drug abuse programs; thus, a portion of Asset Seizure money could be used for this purpose. He noted that the other cities have the same obligation with their Asset Seizure funds, and should be encouraged to contribute to their respective high school Grad Nights. Mayor Keenan defined the term pro rata share as it was applied in the past. Following this discussion, a motion was made by Councilmember Sondhi, seconded by Mayor Keenan, and carried by the following roll call vote that the City Council match the funds donated for Grad Night in 1998; and that contributions to high schools with Cypress resident students be reinstated and allocated on a pro rata basis when requested by those schools: AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBER: McGill Item No. 20: Approval of Operation Agreement between the City of Cypress/Cypress Recreation and Park District, the City of La Palma and the California Street Hockey Association to Operate a Youth and Adult Roller Hockey Program at Arnold/Cypress Park. City Attorney Wynder clarified why staff had requested this item be pulled from the Consent Calendar. He advised Mayor Keenan and the members of the Council that the agreement was a three-part operational agreement between the City of La Palma, the City of Cypress as the managing director for the Recreation and Park District, and the California Street Hockey Association to operate both Adult and Youth Hockey programs. Counselor Wynder advised that the agreement required modification from a two-party agreement format to that of a three-party agreement. The City Attorney additionally noted that a clause regarding the provision of errors and omissions insurance by the contractor remained to be added, as did attestation clauses for the City of La Palma signature block. Counselor Wynder noted that most of the alterations to the agreement still required were of a scrivener nature, and did not affect the essence of the agreement itself. Further, the agreement still requires review by the La Palma City Attorney. City Attorney Wynder stated that Council was being requested to approve the contract services agreement contingent upon all the above deficiencies being met. Mayor Keenan observed that the return to the City of Cypress seemed small in proportion to the CITY COUNCIL MINUTES APRIL 26, 1999 Arnold/Cypress Park, as recommended by the Recreation and Community Services Commission on April 13, 1999, subject to final contract language approval by the City Attorneys of Cypress and La Palma. When approval has been effected, the City Council authorizes Mayor Keenan to execute said contract on behalf of the City and the District. AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: '1 COUNCILMEMBER: McGIII PUBLIC HEARINGS Item No, 21: Public Hearing Regarding Approval of the Clty's Work Plan Objectives for Fiscal Year '1999-2000. At the request of the Mayor, Assistant to the City Manager Liu presented the staff report on this item. Ms. Liu advised that in a workshop held on February I, '1999, with the City Council and the City's executive staff, the Strategic Plan was updated and new objectives were created. Resulting from that workshop were 29 strategic objectives, which were hereby submitted to the City Council for final approval. Ms. Liu said it was important to note that by approving these objectives, Council would not be committing funds at this time; rather, particular appropriations will be made upon adoption of the budget for fiscal year '1999-2000; consideration of which is scheduled for a later Council meeting. Councilmember Sondhi questioned the possibility of adding development of a sign ordinance to the work objectives, as had been discussed at a previous Council meeting during the month of January. She was advised by staff that completion of a city-wide sign ordinance is a tremendous undertaking, especially in light of the fact that a General Plan Update is also scheduled for 1999- 2000. Staff was proposing that completion of the sign ordinance be divided into several phases, beginning with the Lincoln Avenue Specific Plan project area to coincide with the streetscape improvements being made. RedevelopmentJEconomic Development Manager Mariscal explained that in order to put "teeth" into sign regulations, a revision of the City's Zoning Ordinance would also be required; a project which would also consume much of planning staff's time and FeSOUrCeS. Because of these considerations, staff was recommending that, initially, the sign ordinance be prepared for the Lincoln Avenue Specific Plan project area only, with the rest of the City to be addressed in fiscal year 2000-2001. Another matter under consideration by staff was the feasibility of dropping Item 15, "Study and Report on a Program to Convert Carports to Garages within Multi-Family Residential Units." Language outlining the above-mentioned proposed amendment had been prepared, and was disseminated to the Councilmembers. Following staff's presentation, Mayor Keenan opened the public hearing on this item at 8:48 p.m. No comments were forthcoming, and the public hearing was closed at 8:50 p.m. The Councilmembers discussed the feasibility of amending the Work Plan. It was their consensus that the proposed amendments to the Work Plan (remove Item 15, produce a sign ordinance for the Lincoln Avenue Specific Plan Area, with the balance of the City to be addressed in fiscal year 2000-2001) were acceptable, a motion was made by Mayor Pro Tem Piercy, seconded by Mayor Keenan, and carried by the following roll call vote that the City Council approves the proposed Strategic Objectives in the development of the City's Annual Work Plan for staff to complete in fiscal year 1999-2000, as amended. AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBER: McGill NEW BUSINESS: Item No. 22: Selection of Firm to Provide Audit Servlces. CITY COUNCIL MINUTES APRIL 26, 1999 A motion was made by Councilmember Sondhi, seconded by Councilmember McCoy, and carried by the following roll call vote that the City Council approves the selection of the firm of Caporicci & Larson for award of the fiscal year 1998-99 contract for audit services. AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBER: McGill Item No. 23: Approval of Commercial Warrant List for Warrants No. 36952-37424. Mayor Keenan advised that he would be abstaining from the approval of Warrant Nos. 36989, 36990, 36991 and 37229. The Council then took the following action: A motion was made by Councilmember Piercy, seconded by Councilmember McCoy, and carried by the following roll call vote, (with Mayor Keenan abstaining on Warrant Nos. 36989, 36990, 36991 and 37229), that the City Council approve the City of Cypress Commercial Warrant List for Warrant Nos. 36952-37424 totaling $3,375,770.06 as presented. AYES: 4 COUNCILMEMBERS: McCoy, Piercy, Sondhi, Keenan NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBER: McGIII RECREATION AND PARK DISTRICT MATTERS: The Cypress City Council, acting as the ex officio Governing Board of Directors of the City of Cypress Recreation and Park District. Item No. 24: Alternative location for the Cypress Community Festival to be held on Saturday, July 24, 1999. Recreation and Park District Director DeCarlo presented the staff report on this item. He explained that the Oxford school facility has been closed since 1980. It has been utilized since that time by the City for its Cultural Arts activities and for the Community Festival. Effective in 1999, the facility once again came into use as a school, the Oxford Academy. Because it is again being utilized as a school, the sale of alcohol on its premises is prohibited by California law, and the Recreation and Park District was so notified by the Anahelm School District. Following that notification, a meeting was held with the Festival Association to discuss viable alternatives. Negotiations with the school district for the purpose of requesting a waiver for this one event have been ongoing. However, several options have also been considered, including: (1) using the Civic Center property for the chili cook-off and beer sales, while using the Oxford site for other Festival events; (2) not selling alcohol at the Festival; and (3) using Oak Knoll park site for the Festival. A series of meetings have been held with school representatives, City representatives, the Festival Association and Health Department officials to discuss appropriate measures for resolving this issue. Following these meetings, staff developed a two-fold recommendation: (1) that the best site location would be the Oak Knoll Park facility; and (2) to continue to consider the Oxford site, without the sale of alcohol, as Iogistically being the best site for the event. The Festival Committee voted to recommend to the City Council the relocation of the event to the Oak Knoll Park site. Staff did mention several problems with this option, including sufficiency of parking at that location, the possibility that the Festival may disturb neighbors whose property abuts that site, and the late date in moving the Festival, which will impact the advertising and generate a need for increased publicity. The Festival Committee addressed these concerns, and felt that mitigating measures sufficient to resolve them could be implemented. Director DeCarlo summarized his report by advising that the matter had also been discussed in a workshop session with the City Council earlier in the evening, at which time the Festival Committee presented its recommendation. Mayor Keenan wanted to know how much staff time above and beyond that budgeted would be used in the creation of new site maps that the move to the Oak Knoll would require. Director DeCado advised that some additional staff time would be used for the review of the new location; however, he added that there is a Facility Operations Committee which will be producing the CITY COUNCIL MINUTES APRIL 26, 1999 population at a Community festival. Mayor Pro Tem Plercy noted that the Festival had a long and successful history, and observed the need not to tamper with the formula that works. As there was no further input, a motion was made by Councilmember Sondhi, seconded by Councilmember McCoy, and carried by the following roll call vote that the City Council, acting as the ex officio Board of Directors for the Cypress Recreation and Park District approve the Cypress Community Festival Association's Option No. 4, to relocate the Community Festival to Oak Knoll Park. AYES: 3 COUNCILMEMBERS: Piercy, McCoy, Sondhi NOES: '1 COUNCILMEMBER: Keenan ABSENT: 1 COUNCILMEMBER: McGill CYPRESS REDEVELOPMENT AGENCY MATTERS: The Mayor noted that there were no matters to be brought before the Cypress City Council in its capacity as the Cypress Redevelopment Agency. REPORTS BY COUNCIL REPRESENTATIVES ON COMMITTEE ASSIGNMENTS: Mayor Keenan requested that the Councilmembers present their reports on their respective committee assignments: Mayor Pro Tem Piercy advised that she had attended a meeting of the Library Board, at which time the allocations for libraries in the Orange County system were reviewed. She further reported that the budget for the City of Cypress Library will be increased somewhat over last year's allocation. The final budget will be approved in the very near future. In addition, much attention will be patd to the children's portion of the library budget, which has the greatest circulation figures in the library. Mayor Pro Tem Ptercy stressed the importance of teaching and encouraging children to read. Councilmember McCoy reported that he had artended an ad hoc committee meeting for the Orange County Fire Authority dealing with the equity study issue. He stated that the matter is still in the preliminary stages, with nothing to report other than they are attempting to work on this issue with a presentation to be made at the meeting in June. Councilmember Sondhi stated that she had attended two meetings; (1) the Housing and Community Development Commission's meeting on Thursday, April 22, at which time recommendations to the Board of Supervisors re the appointment of two members-at-large for the Housing and Community Development Commission were made. The individuals being recommended are Jim Palmer, who is the Executive Director of the Orange County Rescue Mission, and Jim Righelmet, who has been active tn the real estate arena for over two decades. Mr. Righeimer also has been politically active In Orange County. Councilmember Sondhl explained that the Housing and Community Development Commission ls a newly appointed commission in its formative stages, the primary objective of which is to perform as an advisory group to the Housing and Community Development Department as well as to the Orange County Housing Authority. In addition to community development concerns, the Commission deals with low- and moderate-income housing issues in the County of Orange. In addition, Councilmember Sondhi attended the most recent meeting of the Orange County Regional Airport Authority. Several resolutions were passed during that session, including one Councilmember Sondhi considered to be of particular importance which defined the role of the Orange County Regional Airport Authority in the El Toro Re-Use Planning process. One of the responsibilities assigned was of an educational nature, in which the Airport Authority was charged with disseminating accurate information regarding the El Toro project. Mayor Keenan reported that he artended an OCTA Committee meeting, at which time an update was presented regarding a computer mapping software program produced by OCTA in a CD- ROM format. The program gives traffic counts on all the surface streets in every Orange County city. The Mayor observed the usefulness of this item, which is easily updated and user-friendly. CITY COUNCIL MINUTES APRIL 26, 1999 Mary Crowder introduced herself, and requested clarification regarding Item 19 on the meeting's agenda. Mrs. Crowder inquired as to whether Paclfica High School was included in the consideration of that item. She was informed by the Mayor that any of the high schools having Cypress residents in attendance were included in that item, including Pacifica. Chief Hensley reported that a request for a donation has been received from Pacifica High School. Mrs. Crowder then questioned the left turn lane project at the intersection of Katella and Valley View. Mrs. Crowder observed that after the street had been torn up it was put back the same way, resulting in what was, in her opinion, a big waste of money. Interim Public Works Director Scholl advised that a triple left turn lane is being installed for northbound traffic, where before there was a double left turn lane. Mrs. Crowder said that the curbing was being installed in the same place as it had been located previously. City Manager Ochenduszko advised that he would have the project engineer contact Mrs. Crowder on the day following the Council meeting to address her concerns. Alexandria Coronado noted that there are five public high schools which service the Cypress area--Cypress, Western, Kennedy, Pacifica and Los Alamitos. She noted that if donations are done for one of them, they should be done for all of them. Speaking as Chairperson of Cypress Cultural Arts Week, Ms. Coronado noted a difficulty with the police situation for the approaching Cinco de Mayo Celebration on May 1. She suggested that either security be hired for the festival, or that no alcohol be served at the event. WRITTEN COMMUNICATIONS: For matters not included on the agenda. None presented. ADJOURNMENT: There being no further business to come before the City Council, the meeting was adjourned by Mayor Keenan at 9:15 p.m. The next meeting of the City Council is scheduled for Monday, May 10, 1999, at 5:30 p.m. in the Executive Conference Room, West Wing of the City of Cypress City Hall, 5275 Orange Avenue, Cypress. MAYOR OF THE CITY OF CYPRESS ATTEST: CITY CLERK OF THE CITY OF CYPRESS