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Agenda 2008-12-08 ' ~ AGENDA _ ~ CITY OF CYPRESS CITY COUNCIL PRO ESS REGULAR MEETING MONDAY, DECEMBER 8, 2008 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P. M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on fhe Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. Cit Council A endas/Minutes are available at www.ci.c ress.ca.us. December 8, 2008 Page 2 WORKSHOP PRESENTATION BY CYPRESS CHAMBER OF SESSION COMMERCE PROPOSED PERIMETER BLOCK WALL REHABILITATION PROGRAM Recess the meeting to Closed Session. CLOSED CYPRESS REDEVELOPMENT AGENCY ITEMS: SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-22, 23, 24, 25 and 26; Consisting of Approximately 13.329 Acres North of Katella Avenue Between Winners Circle and Siboney Street Party Negotiating With: Hopkins Real Estate Group Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Site Status Update CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Roncevich v. City of Cypress Claim No. 101187 RECONVENE 7:00 P.M. Council Chambers December 8, 2008 Page 3 PLEDGE OF ALLEGIANCE II INVOCATION PRESENTATIONS ORANGE COUNTY HUMAN RELATIONS COUNCIL ANNUAL UPDATE INTRODUCTION OF NEW REDEVELOPMENT/ ECONOMIC DEVELOPMENT MANAGER BILL MANIS PRESENTATION BY ORANGE COUNTY FIRE AUTHORITY AND CITY OF CYPRESS TO CYPRESS RESIDENT DARRELL COWAN CITY COUNCIL ELECTION OF MAYOR AND MAYOR PRO TEM REORGANIZATION PRESENTATIONS PRESENTATION OF MAYOR'S PLAQUE TO OUTGOING MAYOR TODD SEYMORE RECESS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY December 8, 2008 Page 4 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (1 - 5) 1. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. December 8, 2008 Page 5 2. APPROVAL OF MINUTES. Meeting of November 24, 2008 Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. AWARD OF CONTRACT FOR ON-CALL LANDSCAPE SERVICES. Prepared bv: Bobbv Blackburn, Public Works Superintendent Recommended Action: That the City Council: 1) Award an on-call unit price repair/maintenance service contract for landscaping services to S.C. Yamamoto, Inc., La Habra, California, in an amount not to exceed $508,587 per year for the first two and a half years, with an option to extend the contract one year at a time up to three additional years, increasing the contract pricing each additional year based on the June Consumer Price Index (CPI) for that year; and 2) Direct the Director of Public Works/City Engineer to act as Contract Officer. 4. AWARD OF CONSTRUCTION CONTRACT, AWARD OF TASK ORDER FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, AND APPROVAL OF A JOINT AGREEMENT WITH THE CITY OF BUENA PARK FOR THE 2008/09 OVERLAY PROJECT. Prepared bv: Nick Man~kalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Award a contract for the 2008/09 Overlay Project, Public Works Project No. 2008-17, in the amount of $1,343,000, to the lowest responsible bidder Hardy & Harper, Inc., Santa Ana, California, and authorize a contingency of $201,450 (15% of bid amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services in the amount of $126,821, within the existing agreement for On-Call Construction Management/Inspection/Engineering Services, for 2008/09 Overlay Project (Project No. 2008-17), to Jacobs Field Services North America, Inc. (Jacobs), and authorize a contingency of $19,023 (15% of contract amount) to be used for unforeseen work, and direct the Director of Public Works/City Engineer to act as Contract Officer; and 3) Approve an agreement with the City of Buena Park for sharing the cost of asphalt overlay improvements on Holder Street from Balt Road to Lincoln Avenue, and authorize the Mayor to execute the agreement. December 8, 2008 Page 6 5. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2008-09 FOR WARRANTS N0.88927 THROUGH 89108. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action:. That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2008-09. END OF CONSENT CALENDAR ORDINANCES No items. NEW BUSINESS (6) 6. APPOINTMENTS OF CITY COUNCIL MEMBERS TO VARIOUS ORGANIZATIONS AND COMMITTEES. Prepared bv: Denise Basham, City Clerk Recommended Action: That the City Council confirm the Mayor's appointments to the various organizations and committees. RECREATION 8~ PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. December 8, 2008 Page 7 CYPRESS REDEVELOPMENT AGENCY MATTERS (7) The Cypress City Council, Acting as the Cypress Redevelopment Agency. NEW BUSINESS: 7. ELECTION OF AGENCY CHAIR AND VICE CHAIR. Prepared bv: Denise Basham, City Clerk Recommended Action: That the Cypress Redevelopment Agency conduct an election for its Chair and Vice Chair for one-year terms, expiring in December 2009. ITEMS FROM CITY COUNCIL MEMBERS .Reports on Committee Assignments .Other Items ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, January 12, 2009, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3`d day of December, 2008. ~1-i,Q~ Denise Basham, City Clerk Pa e 8 December 8, 2008 9 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, DECEMBER 5, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.