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Agenda 2009-01-12 r ~ ~ IF AGENDA _ ~ CITY OF CYPRESS ~ CITY COUNCIL PRO ESS REGULAR MEETING MONDAY, JANUARY 12, 2009 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P. M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR DOUG BAILEY MAYOR PRO TEM/AGENCY VICE CHAIR PRAKASH NARAIN COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER LEROY MILLS COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, na action or discussion shall be taken on any item not appearing it7 the following Agenda. Supporting documents, including staff reports, are available for review in the City Gierk's office. Cit Council A endas/Minutes are available at ~vww.cLc ress,ca.us. January 12, 2009 Page 2 WORKSHOP WORKSHOP REGARDING SOUTHERN CALIFORNIA SESSION EDISON POWER OUTAGES Recess the meeting to Closed Session. CLOSED CITY OF CYPRESS ITEMS: SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(c) City of Irvine v. Southern California Association of Governments California Court of Appeal, Fourth District, Division Three Case No. G040513 RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS RECOGNITION OF OXFORD ACADEMY FOR BEING RANKED NO. 2 HIGH SCHOOL IN THE NATION PRESENTATION BY SOUTHERN CALIFORNIA EDISON REGARDING POWER OUTAGES REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY January 12, 2009 Page 3 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at Phis time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment ~ Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing fo address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (1 - 20) 1. APPROVAL OF MINUTES. Meeting of December 8, 2008. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. i January 12, 2009 Page 4 3. INTEGRATION OF THE WORKERS' COMPENSATION POOL PROGRAM INTO THE CALIFORNIA INSURANCE POOL AUTHORITY (CIPA). Prepared bv: Andrew Tse, Administrative Services Manager Recommended Action: That the City Council authorize Amendment No. 2 to the Workers' Compensation Agreement to terminate the program as afree-standing pool and integrate the Workers' Compensation Program as part of CIPA. 4. ANAHEIM UNION HIGH SCHOOL DISTRICT REQUEST FOR FEE WAIVER. Prepared by: Andrew Tse, Administrative Services Manager Recommended Action: That the City Council approve the request for fee waiver. 5. DESIGN REVIEW COMMITTEE PERMIT NO. 2008-05, A REQUEST TO CONSTRUCT A WAREHOUSE BUILDING BEHIND AN EXISTING LIGHT MANUFACTURING FACILITY LOCATED AT 5780 CERRITOS AVENUE IN THE PC-5 PLANNED COMMUNITY BUSINESS PARK ZONE. Prepared bv: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2008-05, subject to the conditions attached in Exhibit "A" of the Resolution. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2008-05 - With Conditions. 6. AWARD OF CONTRACT TO LINEAR SYSTEMS FOR THE PURCHASE OF A REPLACEMENT CRIME SCENE INVESTIGATION CAMERA. Prepared bv: Mark Yokoyama, Chief of Police Recommended Action: That the City Council: 1) Award a contract to Linear Systems, 8403 Maple Place, Rancho Cucamonga, California, for the purchase of a new camera kit, an external dedicated flash and a close-up flash. The camera body, lens, both flashes, tax, and delivery are included in the purchase price of $4,677; and 2) Appropriate $4,677 to account number 4305-90-656-35 (Equipment, Police) from the Equipment Replacement Fund (Fund 90) balance for the replacement of the camera system. January 12, 2009 Page 5 7. AWARD OF CONTRACT TO PROFORCE LAW ENFORCEMENT FOR THE PURCHASE OF TASERS. Prepared bv: Mark Yokoyama, Chief of Police Recommended Action: That the City Council: 1) Dispense with the bid process and approve the Award of Contract to ProForce Law Enforcement, 3009 N. Hwy 89, Prescott, Arizona, in the amount of $21,163 for the purchase of twenty-four (24) tasers and holsters; and 2) Appropriate $21,163 from the Unreserved Fund Balance of the Narcotics Asset Seizure Fund to 4113-28-179-05 (Asset Seizure). 8. APPROVAL OF A TASK ORDER WITHIN THE EXISTING ON-CALL CONTRACT FOR STORM DRAIN DESIGN SERVICES FOR MYRA AVENUE STORM DRAIN FROM BLOOMFIELD STREET TO MOODY STREET, PUBLIC WORKS PROJECT N0.2008-06. Prepared bV: Alvin Papa, Senior Civil Engineer Recommended Action: That the City Council: 1) Approve a Task Order in the amount of $1,705,352 for pump station and storm drain design services for Myra Avenue storm drain from Bloomfield Street to Moody Street, Public Works Project No. 2008-06, to AKM Consulting Engineers; and 2) Authorize $255,803 as contingency to be used for unforeseen work; and 3) Direct the Director of Public Works/City Engineer to act as Contract Officer. 9. APPROVAL OF PLANS AND SPECIFICATIONS FOR 2008/09 SLURRY SEAL PROJECT, PUBLIC WORKS PROJECT NO. 2008-13. Prepared bv: Nick Manpkalakiri, Assistant Engineer Recommended Action: That the City Council approve the plans and specifications for the 2008/09 Slurry Seal Project, Public Works Project No. 2008-13. 10. APPROPRIATE PROPOSITION 1 B FUNDS TO THE CITY'S CAPITAL IMPROVEMENT PROJECTS FUND. Prepared bv: Nick Manpkalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Authorize staff to apply to the State Department of Finance for release of Proposition 1 B bond funds, in the amount of $732,673, for listed projects; and 2) Approve an increase in appropriations for fiscal year 2009/10 in the City's Capital Improvement Projects Fund, in the amount of $732,673, for the Arterial and Residential Street Rehabilitation Program. January 12, 2009 Page 6 11. ADOPTION OF RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION (EEM) PROGRAM. Prepared bv: Antonia Castro, Management Analyst Recommended Action: That the City Council adopt the Resolution by title only, title as follows, authorizing submittal of an application for funds for the Environmental Enhancement and Mitigation (EEM) Program, as provided by Streets and Highways Code Section 164.56. A Resolution of the City Council of the City of Cypress, Approving the Application for Grant Funds for the Environmental Enhancement and Mitigation Program Under Section 164.56 of the Streets and Highways Code for the Following Project: Citywide Arterial Street Tree Installation. 12. ACCEPTANCE OF THE AUDIT LETTER TO THE CITY COUNCIL FOR THE FISCAL YEAR ENDED JUNE 30, 2008. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Auditor's Letter to City Council. 13. ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CITY OF CYPRESS' APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2009. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the report on Agreed-Upon Procedures Applied to the City of Cypress' Appropriation Limit for the Fiscal Year Ending June 30, 2009. 14. ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2008. Prepared bv: Richard Storev, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the report. January 12, 2009 Page 7 15. ACCEPTANCE OF THE SINGLE AUDIT REPORT OF THE CITY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2008. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Single Audit Report of the City of Cypress for the Fiscal Year Ended June 30, 2008. 16. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF NOVEMBER, 2008. Prepared bv: Richard Storev, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of November, 2008. 17. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2008-09 FOR WARRANTS NO. 85502 THROUGH 85505, WARRANTS NO. 89109 THROUGH 89278, WARRANTS NO. 85506 THROUGH 85508, WARRANTS NO. 89279 THROUGH 89457, WARRANTS NO. 85509 THROUGH 85510, AND WARRANTS NO. 89458 THROUGH 89633. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2008-09. Recreation & Park Districf Matters: 18. ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CYPRESS RECREATION AND PARK DISTRICT'S APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2009. Prepared by: Richard Storev, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, receive and fife the report on Agreed-Upon Procedures Applied to the Cypress Recreation and Park District's Appropriation Limit for the Fiscal Year Ending June 30, 2009. January 12, 2009 Page 8 19. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS RECREATION AND PARK DISTRICT FOR THE FISCAL YEAR ENDED JUNE 30, 2008. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, receive and file the report. 20. APPROVAL OF FUND APPROPRIATIONS FROM THE ACUAF CAPITAUMAINTENANCE SURCHARGE ACCOUNT FOR ACUAF APPROVED PARK PROJECTS. Prepared bv: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, approve an appropriation of funds in the amount of $3,748.50 from the Advisory Committee on Use of Athletic Facilities (ACUAF) Capital/Maintenance Surcharge Account 4186-12-537-29 for park improvement projects voted upon by the ACUAF groups on December 1, 2008, at the semi- annual youth sports ACUAF meeting. END OF CONSENT CALENDAR NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. January 12, 2009 Page 9 CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific ifem. CONSENT CALENDAR (21) 21. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS REDEVELOPMENT AGENCY FOR THE FISCAL YEAR ENDED JUNE 30, 2008. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the Cypress Redevelopment Agency Board receive and file the report. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more Phan five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER January 12, 2009 Page 10 ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, January 26, 2009, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7t" day of January, 2009. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, JANUARY 9, 2009, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.