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Agenda 2000-02-14 CITY OF CYPRESS CITY COUNCIL AGENDA February 14, 2000 CALL TO ORDER: 5:30 P.M., 5275 Orange Avenue, Cypress ROLL CALL: Council Members Keenan, McCoy, Sondhi, Mayor Pro Tem McGill, and Mayor Piercy WORKSHOP SESSION: City of Cypress Travel and Meetings Policy Ball Road Median Landscaping Project CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: Streets and Rights-of-Way Owned by the City Negotiating parties: MediaOne and City of Cypress Under negotiation: Terms of payment CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9(a) Name of case: Waiters, et al v. City of Cypress, et al EDCV 99-13117-FMC(CTx) PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957) Title: City Manager 7:00 P.M. SESSION: PLEDGE OF ALLEGIANCE: Boy Scout Troop No. 1666, Scoutmaster John Love INVOCATION: Bishop Don Lewis, The Church of Jesus Christ of Latter-Day Saints, Cypress 5th Ward PRESENTATIONS: Proposition No. 13 (Water Bond), by Orange County Water District Director Philip Anthony. CITY COUNCIL AGENDA February 14, 2000 REPORT OF CLOSED SESSION/WORKSHOP AGENDA: ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE) AWARD OF CONTRACT: Purchase of New Pavement Management Software, Award of a Consultant Contract for Programming the New Software and Rating the Arterial Streets, Public Works Project No. 9847. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Approval of City Council Minutes of the Adjourned Regular Meeting of January 21, 2000, the Special Meeting of January 22, 2000, the Regular Meeting of January 24, 2000, the Adjourned Regular Meetings of January 29, 2000 and January 31, 2000. Recommendation: That the City Council approve the Minutes of the Adjourned Regular City Council Meeting of January 21, 2000, the Special Meeting of January 22, 2000, the Regular Meeting of January 24, 2000, and the Adjourned Regular Meetings of January 29, 2000 and January 31, 2000, as submitted. Motion to Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading. Continuation of Acceptance of Contract for the Construction of the Lincoln Avenue Streetscape, Public Works Project No. 9805. Recommendation: That the City Council: 1) Accept the improvements for the Lincoln Avenue Streetscape, Public Works Project No. 9805, as being satisfactorily completed in conformance with the project specifications in the final amount of 95,119,000.68; 2) Approve the final retention payment of 9511,900.07 to Hillcrest Contracting, P.O. Box 1898, Corona, CA 91718, 35 days after the Notice of Completion 2 CITY COUNCIL AGENDA February 14. 2000 is filed, if no claims or objections have been filed, and upon the Director of Public Works' concurrence; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon the concurrence of the Director of Public Works. Adoption of Resolutions of Commendation for Cypress College Americana Awards Recipients for the Year 2000 From the City of Cypress. Recommendation: That the City Council adopt the Resolutions by title only, titles as follows, commending the Cypress College 2000 Americana Awards recipients, Cindy Warren, "Citizen of the Year" from the City of Cypress, and Yamaha Motor Corporation, U.S.A., "Distinguished Business Partner". A Resolution of the City Council of the City of Cypress, Commending Cindy Warren on Being Selected as the 2000 Cypress College Americana Award "Citizen of the Year" Recipient from the City of Cypress. A Resolution of the City Council of the City of Cypress, Commending the Yamaha Motor Corporation, U,S.A. On Being Selected as the 2000 Cypress College Americana Award "Distinguished Business Partner" Recipient, m Approval of Request From the Cypress Twirlers Square Dance Club to Use the City Council Plaza Area. Recommendation: That the City Council approve the request of the Cypress Twirlers Square Dance Club for the use of the City Council Chamber plaza area on 'April 19, 2000, from 7-10 p.m., and on June 24, July 22, and August 26, 2000, from 7-11 p.m., subject to the condition that the organization be required to pay for any additional costs incurred in providing maintenance and utility services. Authorization for Attendance of the Community the Annual American Planning Association's Conference. Development Director to National Planning Recommendation: That the City Council authorize the attendance of Alice Angus, Community Development Director, to the annual American Planning Association's National Planning Conference, scheduled for April 15-19, 2000, in New York, and be reimbursed for all actual and necessary expenses incurred. 3 CITY COUNCIL AGENDA February 14, 2000 8. Proclaiming Support for Census Day, April 1, 2000. 10. Recommendation: That the Mayor and City Council proclaim the City's support of Census Day, April 1,2000, Approval of Design Review Committee Permit No. 99-45, Request to Construct a Monument Sign, Located at 4572 Lincoln Avenue; Approval of Design Review Committee Permit No. 99-48, Request to Install One (1) Building Sign for Siemens Building Technologies, Inc., Located at 10775 Business Center Drive; and Approval of Design Review Committee Permit No. 99-50, Request to Install Outdoor Emergency Generator, Construct an Associated Enclosure, Construct a Handicapped Access Ramp, and Install Storefront Glass Doors on the Building, Located at 5785 Corporate Avenue. Recommendation: That the City Council adopt the Resolutions by title only, titles as follows, approving Design Review Committee Permit Nos. 99-45, 99-48, and 99-50 - with conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 99-45 - With Conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 99-48 - With Conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 99-50 - with Conditions. Approval of Design Review Committee Permit No. 2000-01, Request to Place a Sculpture and Base at the Civic Center in an Area Immediately West of the Main Entrance to the Orange County Public Library. Recommendation: That the City Council adopt the Resolution, by title only, title as follows, approving Design Review Committee Permit No. 2000-01 - with a condition. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2000-01 - With a Condition. 4 CITY COUNCIL AGENDA February 14, 2000 11. 12. 13. 14. Approval of Design Review Committee Permit No. 2000-03, Request to Maintain Neon Accent Lighting for Tomboy's Restaurant, Located at 4901 Lincoln Avenue. Recommendation: Based on the analysis presented in the report, staff recommends that the City Council adopt the Resolution by title only, title as follows, denying Design Review Committee Permit No. 2000- 03. A Resolution of the City Council of the City of Cypress, Denying Design Review Committee Permit No. 2000-03. Approval of Amendment to the City's Position Classification Plan, Revising the Class Specification for the Position of City Clerk. Recommendation: That the City Council adopt the class specification for the regular full-time position of City Clerk, amending the City's Classification Plan. Approval of Amendment to the City's Position Classification Plan, Revising the Class Specifications for the Positions of Office Assistant 1/11 and Police Aide. Recommendation: That the City Council, and acting as the ex officio governing Board of Directors of the Cypress Recreation and Park District, adopt the updated class specification for the regular full-time position of Office Assistant I/ll and the temporary part-time position of Police Aide, amending the City's Classification Plan. Adoption of a Resolution Appointing a City of Cypress Representative to Receive the Distribution of Net Litigation Proceeds from the Orange County Bankruptcy and Authorizing the City Manager to Execute the Settlement Agreement and Limited Release. Recommendation: That the CitV Council, and acting as the ex officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, appointing a City of Cypress representative who is to receive the distribution of net litigation proceeds from the Orange County Bankruptcy and authorizing the City Manager to execute the Settlement Agreement and Limited Release. 5 CITY COUNCIL AGENDA February 14, 2000 A Resolution of the City Council of the City of Cypress, and Acting as the Ex Officio Governing Board of Directors of the Cypress Recreation and Park District, a Subsidiary District of the City of Cypress, Appointing a City of Cypress Representative to Receive the Net Litigation Proceeds From Orange County Bankruptcy and Authorizing the City Manager to Execute the Settlement Agreement and Limited Release. 15. Adoption of Resolution Establishing Compensation and Amendment to the City's Position Classification Plan, Establishing the Classifications of: Maintenance Specialist - Traffic Safety, Maintenance Specialist - Building, Maintenance Specialist - Parks and Landscape, and Maintenance Specialist - Storm and Sanitary Sewers. Recommendation: That the City Council adopt: 1 ) the attached four (4) class specifications for the regular full-time positions of: Maintenance Specialist - Traffic Safety, Maintenance Specialist - Building, Maintenance Specialist - Parks and Landscape, and Maintenance Specialist - Storm and Sanitary Sewers, and 2) the Resolution by title only, title as follows, establishing compensation for each. A Resolution of the City Council of the City of Cypress, Amending Resolution No. 3574 by Establishing Compensation for the Classifications of Maintenance Specialist - Traffic Safety, Maintenance Specialist - Building, Maintenance Specialist - Parks and Landscape, and Maintenance Specialist - Storm and Sanitary Sewers in the City's Position Classification Plan for Employees in the Service of the City of Cypress. 16. Acceptance of Monetary Donation and Appropriation of Funds. Recommendation: It is recommended that the City Council: 1 ) Accept the donation of $1,000 from the Cypress Car Wash and that those funds be placed in account 3713-11 (Donations); and 2) Approve additional appropriation in the amount of $1,000 in account 4116-161-05, for the purchase of computer monitors for the Police Department. 17. Acceptance of the Auditor's Management Letters. Recommendation: Receive and file. 18. Approval of Submittal of Applications to Orange County Transportation Authority, Requesting Matching Funds From the Combined Transportation Funding Program for Pavement Rehabilitation Projects, Public Works Project No. 2000-02. 6 CITY COUNCIL AGENDA February 14, 2000 Recommendation: That the City Council adopt the Resolution by title only, title as follows, approving the submittal of applications requesting matching funds for the Denni Street, Valley View Street, Katella Avenue, and Walker Street pavement rehabilitation projects to the Orange County Transportation Authority. A Resolution of the City Council of the City of Cypress, Approving the Submittal of Denni Street, Valley View Street, Katella Avenue, and Walker Street Improvement Projects to the Orange County Transportation Authority for Street Rehabilitation Funding Under the Combined Transportation Funding Program, Public Works Project No. 2000-02. 19. Adoption of Amendment No. 2 to the Orange County Transportation Authority Master Funding Agreement. Recommendation: That the City Council approve Amendment No. 2 to Cooperative Agreement No. C-95-970 with the Orange County Transportation Authority and authorize the Mayor to execute said agreement. Recreation and Park District Matters: 20. Approval of Contract Change Order No. I for Arnold/Cypress Park Restroom Remodel, Public Works Project No. 9846. Recommendation: That the City Council, acting as the ex officio governing Board of Directors of the Cypress Recreation and Park District: 1) Approve Contract Change Order No. 1 for Arnold/Cypress park, Public Works Project No. 9846, to Transition Developing Contractors, 32661 Seven seas Drive, Dana Point, California 92629, in the amount of 99,000; 2) Approve transfer of funds in the amount of 99,000 from the unreserved fund balance of the City Open Space Fund (Fund 13) to the Cypress Recreation and Park District General Fund (Fund 12); and 3) Appropriate $9,000 from the Cypress Recreation and Park District General Fund Balance to Account No. 4186-12-531-29. 21. Approval of the Extension of a Three-year Pyrotechnic Agreement for the 2000 Multi-Agency July 4t' Fireworks Celebration, July 4, 2000 - July 4, 2002. 7 CITY COUNCIL AGENDA February 14, 2000 Recommendation: That the City Council, acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District, extend and approve a three-year agreement with Fireworks America, Program A, for pyrotechnics. END OF CONSENT CALENDAR ORDINANCES (Second Reading): 22. An Ordinance of the City Council of the City of Cypress, Amending Sections 1-7 and 1-12 of Chapter 1 of the Cypress Municipal Code Relating to Administrative Citation Procedures. PUBLIC HEARINGS: 7:30 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL) 23. Public Hearing Regarding an Application for a Special Permit to Conduct a Secondhand Business for the Sale of Antiques and Heirlooms - Z Best Antique Mall, Located at 4480 Lincoln Avenue, Suite Nos. I - 5. 24. Public Hearing Regarding Tentative Tract Map No. 15997 and Desiqn Review Committee Permit No. 99-49, Request for Development of Five (5) Single-family Residences, Located at 8151 Gay Street. A Resolution of the City Council of the City of Cypress, Approving Tentative Tract Map No. 15997 - With Conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 99-49 - With Conditions. DEFERRED BUSINESS: 25. Continuation of Selection of New Member to the Nonconforming Use Hearing Board. NEW BUSINESS: 26. Adoption of Resolution in Support of the Safe Neighborhood Parks, Clean Air, Clean Water, and Coastal Protection Bond Act of 2000 (Proposition 12). 8 CITY COUNCIL AGENDA February 14, 2000 A Resolution of the City Council of the City of Cypress, In Support of the Safe Neighborhood Parks, Clean Air, Clean Water, and Coastal Protection Bond Act of 2000 (Proposition 12 on March 2000 State Ballot). 27. Adoption of Resolution in Support of the Safe Drinking Water, Clean Water, Watershed Protection, and Flood Bond Protection Act (Proposition 13lAB 1584). A Resolution of the City Council of the City of Cypress, in Support of the Safe Drinking Water, Clean Water, Watershed Protection, and Flood Protection Act (Proposition 13 on March 2000 State Ballot). 28. Approval of Commercial Warrant Lists for Warrants No. 41527 - 41952 RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. REPORT BY COUNCIL REPRESENTATIVE ON COMMITTEE ASSIGNMENTS: ORAL COMMUNICATIONS: For Matters Not on the Agenda WRITTEN COMMUNICATIONS: For Matters Not on the Agenda ADJOURNMENT: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6680. NOTIFICATION BY NOON ON FRIDAY, 2/11/00, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING. 9