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Minutes 94-08-08 6 ,', 196 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD August 8, 1994 The Regular Meeting of the Cypress City Council was called to order at 5:05 p.m., Monday, AugUst 8,1994, in the Council Chamber, 5275 Orange Avenue, cypress, Mayor pro Tem Joyce Nicholson presiding. PRESENT: ABSENT: Councilmembers Age, Bowman, Kerry, and Nicholson Mayor partin WORKSHOP SESSION: Arnold/cypress park Renovation Design concept. The Recreation and Park District Director, Marvin DeCarlo, presented preliminary park designs for the Arnold/cypress Park facility, which were discussed by the members of the City Council. RECESS: Mayor Pro Tem Nicholson recessed the meeting at 5:35 p.m. to allow the Council to convene in the Council Chamber. The meeting reconvened at 5:40 p.m. with all Councilmembers present except Mayor partin. Also present were City Manager/City Clerk Darrell Essex, City Attorney John Cavanaugh and staff members Christoffels, DeCarlo, Eynon and Storey. ORAL COMMUNICATIONS: For Matters on the 5:30 p.m. Agenda. No one wished to speak. CONSIDERATION OF AUTHORIZATION TO UTILIZE BUDGETED FUNDS FROM THE VALLEY VIEW MEDIAN MOW STRIP PROJECT FOR THE INSTALLATION OF AN HVAC UNIT FOR THE VIDEO ROOM AT THE COUNCIL CHAMBER, AND AUTHORIZATION TO AWARD CONTRACT, PUBLIC WORKS PROJECT NO. 8952: The Public Works Director summarized the staff report dated July 28, 1994, which described the three bids received for the installation of an HVAC unit for the Video Room in the Council Chamber. It is estimated that this project will pay for itself in less than three years by significantly reducing the utility costs for the building and extend the life of the main heating and air conditioning system for the Council Chamber. It was moved by Councilmember Bowman and seconded by Kerry to: 1. Authorize a transfer of funds in the amount of SS,111.00 from the valley View Median MOW Strip Project Account No. 4186-11-483-27 to Account No. 4186-11.458- 24; and 2. Find the lowest responsible bidder to be Diamond Air Conditioning corporation and award a contract for PUblic Works Project No. 8952 in the amount of $19,760.50 (award amount of $17,963.00 plus 10% contingency) to Diamond Air Conditioning corporation, 26712 Sierra Vista, Mission Viejo, CA 92692. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: partin CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Council member Bowman requested that Items NO.7 and S, Consideration of Resolution of the City Council of the City of Cypress Revising Traffic Improvement Fees for New Development/Redevelopment With the City of cypress and Consideration of Legislative and Other Issues for City Council support or Opposition, respectivelY, be removed from the Consent Calendar. It was moved by Councilmember Age and seconded by Councilmember Bowman to approve the Consent Calendar Items NO.2 through 9, with the exception of Items 7 and 8. The motion unanimously carried by the following roll call vote: < - g CITY COUNCIL MINUTES August 8,1994 AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin Item NO.2: Motion to Approve City Council Minutes of Special Meeting of July 19, 1994 and the Regular Meeting of July 25, 1994. Recommendation: That the City Council approve the Minutes of July 19,1994 and July 25,1994, as submitted. Item NO.3: Motion to Introduce and/or Adopt All Ordinances and Resolutions presented for consideration by Title only and to Waive Further Reading. Item NO.4: Consideration of Adoption of Resolution Commending Eagle Scout Scott William Fitzgerald. Recommendation: That the City Council adopt the Resolution by title only, title as follows, commending Eagle Scout scott William Fitzgerald. RESOLUTION NO. 4346 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, COMMENDING BOY SCOUT SCOTT WILLIAM FITZGERALD ON ATTAINING THE RANK OF EAGLE SCOUT. Item NO.5: Consideration of proclaiming Labor Day, in Perpetuity, as "Try American Day." Recommendation: That the Mayor and City Council officially proclaim Labor Day, In perpetuity, as "Try American Day" in the City of cypress. Item NO.6: Consideration of Adoption of a Resolution Commending orange county Supervisor Harriett M. Wieder. Recommendation: That the City Council adopt the Resolution by title only, title as follows, commending orange County Supervisor Harriett M. Wieder for her 30 years of service as a public official. RESOLUTION NO. 4347 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, COMMENDING ORANGE COUNTY SUPERVISOR HARRIETT M. WIEDER FOR HER 30 YEARS OF SERVICE AS A PUBLIC OFFICIAL. Item NO.9: Continuation of Consideration of a Request for an Amendment to the sign Ordinance Regarding TempOrary Window Signs - section 15.3 C. sale Signs. Recommendation: That the City Council continue the consideration of a request for an amendment to the Sign Ordinance regarding temporary window signs - Section 15.3 C. sale Signs, until the meeting of August 22,1994. END OF CONSENT CALENDAR Regarding Item NO.7, Consideration of Resolution of the City Council of the City of Cypress Revision Traffic Improvement Fees for New Development/Redevelopment Within the City of cypress, Councilmember Bowman had a question on the cost of the right-of- way purchase on Lincoln Avenue. The Public Works Director clarified that these were the revised figures as a result of the elimination of the need to acquire additional right- of-way. It was moved by Councilmember Bowman and seconded by Councllmember Kerry to adopt the Resolution by title only, title as follows, revising traffic improvement fees for new development/redevelopment within the City of Cypress. RESOLUTION NO. 4348 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, REVISING TRAFFIC IMPROVEMENT FEES FOR NEW DEVELOPMENT/REDEVELOPMENT WITHIN THE CITY OF CYPRESS. 2 !i CITY COUNCIL MINUTES AugUst 8,1994 The motion unanimously carried by the fOllOwing roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin In regard to Item NO.8, Consideration of Legislative and other Issues for City Council support or opposition, Council member Bowman mentioned the SCAGS jobs/housing balance and there have been additional amendments that should be incorporated into any correspondence addressing that issue. It was moved by Councilmember Bowman and seconded by Council member Kerry to: 1) support the RAPC recommendation and distribute the letter attached to the report; 2) support the U.S. Conference of Mayors and NATOA recommendation and distribute appropriate letters; and 3) Support the Cypress Senior Citizen Commission's recommendation and distribute appropriate letters. The motion unanimously carried by the fOllOWing roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin ORDINANCES (Second Reading): It was moved by Councilmember Bowman and seconded by Councilmember Age to order the fOllowing Ordinance read by title only, title as fOllOWS, and to adopt the Ordinance amending Chapter 24, Article II of the City Code. ORDINANCE NO. 920 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AMENDING CHAPTER 24, ARTICLE II, OF THE CODE OF THE CITY OF CYPRESS TO PROVIDE A PERMIT FEE EXEMPTION FOR THE REPAIR OR REPLACEMENT OF CITY SIDEWALK. The motion carried by the fOllOwing rOil call vote: AYES: NOES: ABSENT: ABSTAINED: 3 COUNCILMEMBERS: Age, Bowman and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin 1 COUNCILMEMBERS: Kerry Councilmember Kerry abstained due to her absence at the 5:30 p.m. portion of the July 25, 1994 meeting. It was moved by Councilmember Bowman and seconded by Councilmember Age to order the fOllowing Ordinance read by title only, title as fOllOWS, and to adopt the Ordinance amending Section 15-30 of the City Code. ORDINANCE NO. 921 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AMENDING SECTION 15- 30 OF THE CODE OF THE CITY OF CYPRESS ESTABLISHING CAPS IN THE BUSINESS TAX RATE SCHEDULE. The motion unanimously carried by the fOllowing roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin CLOSED SESSION: Mayor Pro Tem Nicholson recessed the meeting at 5:45 p.m. to enable the Council to enter into a Closed Session to discuss those Agendized Items regarding real property negotiations and labor negotiations. The meeting reconvened at 7:30 p.m. with all Councilmembers present except Mayor Partin. Also present were staff members Christoffels, Decarlo, Eynon, Storey and Wicker. PLEDGE OF ALLEGIANCE: The pledge was led by Council member Bowman. PRESENTATION: 3 is 199 CITY COUNCIL MINUTES AugUst 8,1994 Mayor Pro Tem Nicholson read and presented the "Volunteer Firefighter Recognition Day" Proclamation to a member of the volunteer firefighters. The City Manager reviewed the 5:00 p.m. workshop session in which Council discussed the potential development of Arnold/Cypress Park with a review of tentative drawings and plans for that facility. He then summarized the actions taken by the Council on the items listed under the 5:30 p.m. portion of the Agenda. The City Attorney reported on discussions held during the Closed Session on the conference with the real property negotiator (Government Code Section 54956.8) and the conference with labor negotiators (Government Code Section 54957.6J. During those discussions, the Agency Board of the Cypress Redevelopment Agency agreed to a proposal to purchase the property located at 9421 walker Street for the appraised value of $181,500 in which the Agency would pay all escrow costs and an environmental cost of $3700. The Agency approved the terms of the agreement sUbject to the cost of relocation, which is to be determined. The other matter was conference with Labor Negotiator Nick Nichols involving the Cypress Public safety Employees Association and the City Attorney deferred the announcement of the decision of the Council to Mayor Pro Tem Nicholson. The final item was a status report on the other employee organization negotiations. Mayor Pro Tem NiCholson reported that the Memorandum of Understanding had been settled with the CPSEA for a two year periOd and the other employee association contracts will be taken under advisement at the next Council meeting. ORAL COMMUNICATIONS: For Matters Not on the 7:30 p.m. Agenda. Mr. Steve Rodriguez, Vice President of the Maintenance Employees Association, spoke about the layoff of five maintenance employees and he understood that representatives of the Maintenance Employees Association were not allowed to address the Council, which was very upsetting to the Board Members. Mayor Pro Tem Nicholson stated that it may have seemed that the vote was held quickly and Council did not realize they wanted to speak; however, after the vote, two gentlemen did speak. Council member Kerry commented that it may have seemed to happen very quickly that evening, but the Council has deliberated over this issue for a very long time and the decision was not made hastily. Mr. Rodriguez stated he didn't feel that contracting out would work because of the response times. Council member Age remarked that the Change has to be given some time and if there are problems, it is up to the new Council to make the decision to resolve those problems. ORAL COMMUNICATIONS: For Clarification of Matters on the 7:30 P.M. Agenda. No one wished to speak. CONSIDERATION OF PUBLIC HEARING RE: APPLICATION FOR A NON-EXCLUSIVE TAXICAB FRANCHISE - XITOA CORPORATION. DBA MID-CITIES YELLOW CAB: Mayor Pro Tem Nicholson opened the publiC hearing. She announced that information had just been received that the applicant wished to withdraw. The City Manager said that a communication had been received requesting withdrawal of the application and the appropriate action would be to receive and file. It was moved by Councilmember Age and seconded by Councilmember Kerry to receive and file the report. The motion unanimously carried by the fOllowing rOil call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 94-10. AUTOMOTIVE SPRAY PAINT BOOTH ON EXISTING NONCONFORMING RECREATIONAL VEHICLE STORAGE YARD. 5692 LINCOLN AVENUE: The public hearing was opened by Mayor Pro Tem Nicholson. The Planning Director summarized the staff report dated August 1,1994, which represented a request to operate an automotive spray paint business within an existing recreational 4 ;; 200 ~ CITY COUNCIL MINUTES August 8,1994 vehicle (RVJ storage yard. Since the existing RV storage property is currently nonconforming, this application also proposed to bring the RV storage yard into zoning compliance. AcCording to the requirements of the California Environmental Quality Act, a Negative Declaration will be filed for this project. The applicant proposed to operate the spray paint booth business seven days a week, 8 a.m. to 6 p.m., servicing approximately three to five cars per day. Staff recommended that any customer vehicles not be allowed to remain onsite for more than 72 hours and no onsite storage of inoperative vehicles would be permitted. Several of the conditions recommended by staff are designed to enhance the appearance of the present property. The proposed spray booth shall be in compliance with the regulations of AQMD and the orange County Fire Department and will be regulated and monitored for compliance by all applicable regulatory agencies. Notices of the pubic hearing have been published, posted and mailed to all property owners within a 300 foot radius. AS of the writing of this staff report, no comments have been received. The applicants, Brian Kono and Jane Tochihara, were in the audience but did not come forward as the Council did not have any questions. No one wished to speak in support of or opposition to the application. It was moved by Council member Bowman and seconded by Councilmember Kerry to close the pUblic hearing, approve the Negative Declaration and direct staff to file a Notice of Determination and De Minimis Impact Exemption and adopt the Resolution by title only, title as follows, approving Conditional use Permit No. 94-10, SUbject to conditions In Exhibit "A." RESOLUTION NO. 4349 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 94-10 - WITH CONDITIONS. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: partin CONSIDERATION OF TENTATIVE TRACT MAP NO. 14976 AND DESIGN REVIEW COMMITTEE NO. 94- 15. TEN SINGLE-FAMILY HOMES, 4921 AND 4931 ORANGE AVENUE: Mayor Pro Tem NichOlson opened the public hearing. The Planning Director, Chris Eynon, reviewed the staff report dated July 28, 1994, which represented a request to subdivide two existing lots into 12 lots for the development of 10 two-story single-family detached homes and two open space/common area lots. The proposed project site is located at 4921 and 4931 orange Avenue. According to the requirements of the California Environmental Quality Act, a Negative Declaration will be filed for this project. This project has also been addressed as part of the Mitigated Negative Declaration for the orange Avenue specific Plan and the proposed project Negative Declaration incorporated the previous Mitigated Negative Declaration by reference. The proposed Cypress Classics single-family home project is consistent with the policies and development standards of the orange Avenue Specific Plan. Ms. Eynon described the proposed development plan for the ten two- story, single-family courtyard style homes with a "T" layout and the applicant had provided a set of plans that accompanied the report. She identified a number of items incorporated into the plan to insure compatibility with the existing neighborhood and to address neighbors' concerns. Notices of the public hearing were published, posted and mailed to all property owners within a 300 foot radius. As of the writing of this report, staff had received no comments. However, as of August 8, several comments had been received. Dr. connors, a dentist in the adjacent commercial center, had reviewed the proposed plans and indicated his support for the project. His two concerns were: the special compressor unit on the west side of the building which may be overloaded during construction with dust and other foreign particles; and with the size of the project homes, there may not be adequate onsite parking for homeowners, forcing them to park in the commercial center. Mr. Ed Mazur, 4961 Lemon street, reviewed the tentative tract map and site plan, asked for clarification and he indicated he had no problems with the project. Mrs. Gloria Livingston called on August 5 and spoke with one of the planners. No concerns were indicated. 5 J ~ t? 20-1 CITY COUNCIL MINUTES August 8,1994 Council member Bowman asked about the trash enclosure with bins for waste and recyclables, which was addressed by Jamie Herbon. She advised the City has been talking with Briggeman Disposal about picking up all multi-family waste at a material recovery facility, which would require only one bin. Council members also had questions on the gate, location of the mailboxes, restriction on guest parking spaces, calculation of the open space and block walls. Mr. Kerry Choppin, representing The Olson Company, 3010 Old Ranch Road, suite 400, seal Beach, did respond to questions raised by the members of the Council. He stated that the gate swings in In front of the building but not in front of the garage doors. Regarding the trash enclosures, if they are in conformance, the present plans will remain but they would like to conform to any type of recycling that may occur. He will work with the City on the mailbox locations controled by the post office. All the guest parking spaces will have signage specifying "guests only." The existing block wall will be used between the neighbors to the north and to the west. Mayor Pro Tem Nicholson asked if anyone wished to speak in support of or in opposition to the proposed project. Mrs. Teresa Ivins, 9527 Naples Drive, cypress, asked some questions for her clarification. She expressed a concern about the parking and the hours of construction work. The project Planner explained the plans to interested members of the audience. No one else wished to speak about the project. The developer reported that they will be implementing dust control and work with the dentist to change the compressor filters, if it becomes a problem. Councilmember Bowman commented that the developer has designed a very nice project that will be an asset to the community. Responding to Councilmember Bowman, the Planning Director advised that the applicant indicated that guest parking will be included in the CC&RS, but the condition on guest parking will be changed to read, "To limit time or post the guest parking as 'guest parking only' and it shall be included in the CC&Rs." Additionally, conditions to indicate the gate shall swing toward the interior of the project and all efforts shall be made so the mailboxes shall not be located outside of the access gate. It was moved by Councilmember Bowman and seconded by Councilmember Age to close the publiC hearing, approve the Negative Declaration and direct staff to file a Notice of Determination and De Minimis Impact Exemption and adopt the attached Resolutions by title only, titles as follow, approving Tentative Tract Map No. 14976 and Design Review Committee No. 94-15, SUbject to conditions, including the added conditions. RESOLUTION NO. 4350 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING TENTATIVE TRACT MAP NO. 14976 - WITH CONDITIONS. RESOLUTION NO. 4351 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE NO. 94-15 - WITH CONDITIONS. The motion unanimously carried by the fOllowing roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin CONSIDERATION OF COOPERATIVE AGREEMENT WITH COUNTY OF ORANGE FOR ISSUANCE OF REVENUE BONDS FOR THE PURCHASE OF TARA VILLAGE APARTMENT COMPLEX, LOCATED AT 5201 LINCOLN AVENUE: It was moved by Councilmember Kerry and seconded by Councilmember Age to continue this item to the City Council meeting of AugUst 22, 1994. The motion unanimously carried by the fOllowing roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin 6 ;; i., ~ I f 202 CITY COUNCIL MINUTES August 8,1994 CONSIDERATION OF SPECIAL TAX LEVY FOR THE 1994-95 FISCAL YEAR WITHIN COMMUNITY FACILITIES DISTRICT NO.1 (SORRENTO HOMES) OF THE CITY OF CYPRESS: Council member Age excused herself from the podium to abstain on this item because of her relationship with Bank of America. The Finance Director presented the staff report dated August 1, 1994, which referred to the formation of the community Facilities District (CFDl NO.1, the necessity to incur bonded Indebtedness and the authorization of a special tax levy. The Government Code requires that the City annually pass a resolution for the levy of the special tax for each year such tax is levied. The resolution currently before the Council authorizes the special tax levy within CFD NO.1 for fiscal year 1994-95. It was moved by Councilmember Bowman and seconded by Councilmember Kerry that the City Council, acting as the legislative body of CFD NO.1 (Sorrento HOmeS), adopt the Resolution by title only, title as follows, authorizing the levv of a special tax for fiscal year 1994-95 within the District. RESOLUTION NO. 4352 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF THE COMMUNITY FACILITIES DISTRICT NO.1 (SORRENTO HOMES) OF THE CITY OF CYPRESS, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL TAX FOR FISCAL YEAR 1994-95 WITHIN SUCH COMMUNITY FACILITIES DISTRICT. The motion carried by the following roll call vote: AYES: NOES: ABSENT: ABSTAINED: 3 COUNCILMEMBERS: Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: partin 1 COUNCILMEMBERS: Age CONSIDERATION OF APPROVAL OF THE FIRST READING OF AN ORDINANCE AND ADOPTION OF A RESOLUTION RELATING TO AREAS FOR COLLECTION AND LOADING RECYCLABLE MATERIALS IN DEVELOPMENT PROJECTS AND PUBLIC FACILITIES: The City Manager presented the staff report dated August 1,1994, which addressed the California Solid waste Reuse and Recycling Access Act passed to promote proper solid waste management activities. Cities have the option of utilizing the State's adopted model ordinance or an ordinance of their own. Staff elected to draft a local ordinance, which would meet the State requirements, but also be consistent with other City development conditions and solid waste activities. Council member Bowman stated he liked the separation of recyclables. MS. Jamie Herbon, ReCycling coordinator, explained the confusion resulted from the language in the model ordinance, which the City is incorporating because of its acceptability to the state. The space for solid waste and space for recyclables is the same. Council member Bowman suggested that some more time be spent on the ordinance so there is a provision made for having two different bins. After further discussion, Councilmember Age supported the proposed ordinance because of the difference between single family units and commercial users. She believed the City would meet the quotas. The City Manager advised that the purpose of adopting the ordinance was to show compliance with State law. It was moved by Councilmember Age and seconded by Councilmember Kerry to adopt the Resolution by title only, title as follows, relating to areas for collecting and lOading recyclable materials in development projects and to approve the first reading of the Ordinance by title onlY, title as follows, adding Article V to Chapter 12 of the City Code. RESOLUTION NO. 4353 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, RELATING TO AREAS FOR COLLECTING AND LOADING RECYCLABLE MATERIALS IN DEVELOPMENT PROJECTS. 7 J ~b~ CITY COUNCIL MINUTES AugUst 8,1994 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ADDING ARTICLE V TO CHAPTER 12 OF THE CODE OF THE CITY OF CYPRESS RELATING TO AREAS FOR COLLECTION AND LOADING RECYCLABLE MATERIALS IN DEVELOPMENT PROJECTS. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin CONSIDERATION TO TRANSFER 4% OF THE $700.000 BUDGETED FOR CONTRACT STREET MAINTENANCE FOR INFRASTRUCTURE RECORD MICROFILMING AND EQUIPMENT: The Public Works Director reviewed the staff report dated AugUst 1,1994, which indicated that the City does not microfilm or otherwise provide for a secure permanent storage of the plans and file records of its infrastructure. The original records are beginning to deteriorate at an alarming rate. Staff requested the allocation of four percent of the funds used to maintain and improve the street infrastructure be diverted for record storage and retrieval. This funding would allow the City to microfilm the infrastructure records and purchase the necessary equipment to read and print those records. It was moved by Councilmember Bowman and seconded by Councilmember Age to authorize the transfer of 4% of the $700,000 budgeted for contract street maintenance in Account No. 4186-11-212-08 for infrastructure record microfilming and equipment as follows: 1. 1% ($7,000) to Account NO. 4187-11-201-07 for microfilming services; 2. .25% ($1,750) to Account No. 4116-11-201-07 for computer software; and 3. Transfer 2.75% ($19,250) to the Central Services Fund and appropriate $19,250 in Account NO. 4825-90-656-35 from the Unreserved Fund Balance of the Central Services Fund for a microfilm reader printer. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin CONSIDERATION OF DRAFT LINCOLN AVENUE HOTEL-MOTEL STUDY: The City Manager called upon the Planning Director to present the August 3,1994 staff report, which referred to the Council recommendation that staff investigate the hotel/motel issue on Lincoln Avenue. A task force was created using representatives from several City departments to conduct the investigation. A matrix was created, using the data collected by the departments involved in the investigation. The data showed the impact of the hotels/motels on the public health, safety and welfare and listed specific impacts of each motel/hotel site. The alternatives on how to address this issue include the status quo approach, proactive enforcement and reactive enforcement. Mayor Pro Tem Nicholson said that there are some flagrant health and safety violations and Council should take a proactive stance. Council member Age commented that the area needs to be cleaned up. Councilmember Bowman remarked that the transient occupancy tax (30 day rule) needs to be reviewed and enforced. Councilmember Kerry concurred with the TEAM approach and supported the proactive stance. Responding to the Planning Director, the Council did support the use of an expanded TEAM that went beyond the City agencies. Mayor pro Tem Nicholson asked that this item be agendized for a status report in 30 days. It was moved by Council member Bowman and seconded by Council member Kerry to receive and file the report. The motion unanimously carried by the following roll call vote: 8 l ~ u 204 CITY COUNCIL MINUTES August 8,1994 AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 11015- 11265: It was moved by Councilmember Age and seconded by Council member Bowman to approve Warrants No. 11015 through 11265 in the amount of $1,440,646.93. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Age, Bowman, Kerry and Nicholson o COUNCILMEMBERS: None 1 COUNCILMEMBERS: Partin RECESS: Mayor Pro Tem Nicholson recessed the meeting at 9:02 p.m. to enable the Council to act as the cypress Redevelopment Agency. The meeting reconvened at 9:05 p.m. with all Councilmembers present. ORAL COMMUNICATIONS: For Matters Not on the Agenda The City Manager advised that on Thursday, AugUst 11, the City will be honored with the gift of a car and they would like a member of the Council to escort the Police Chief to the ceremony. The police Chief invited a member of Council to join him and several members of the Police Department for the luncheon ceremony at the Anaheim Marriott. Councilmember Age will attend. ADJOURNMENT: Mayor Pro Tem Nicholson adjourned the meeting at 9:05 p.m. in the memory of former Buena Park Council member Ken Jones, who has passed away last Tuesday. Councilmember Bowman added that Mr. Jones had been a member of the Buena park Police force and a former member of Kiwanas. YPRESS ATTEST: 9