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Agenda 2009-03-09 • ~ .M~ AGENDA _ _ CITY OF CYPRESS ~ CITY COUNCIL PRO ESS REGULAR MEETING MONDAY, MARCH 9, 2009 5:00 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:00 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR DOUG BAILEY MAYOR PRO TEM/AGENCY VICE CHAIR PRAKASH NARAIN COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER LEROY MILLS COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda ifems except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda captains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the fallowing Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. Cit Gauncil A endas/Minutes are available at www.ci.c ress.ca.us. March 9, 2009 Page 2 WORKSHOP CONSIDERATION OF NON-PROFIT CONTRIBUTION SESSION GRANT REQUESTS FOR FISCAL YEARS 2009-10 AND 2010-11 (PART ONE) MOODY STREET BEAUTIFICATION, PUBLIC WORKS PROJECT NO. 2008-04 Recess the meeting to Closed Session. CLOSED CITY OF CYPRESS ITEMS: SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 59456.9(a) Melim v. City of Cypress Case No. 30-2009-00117552 Orange County Superior Court CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 59456.8) Real Property Identified by APN Numbers 241-204-11 and 241-204-12; Consisting of Approximately 0.2755 Acres on Myra Avenue, Between Walker Street and Moody Street Party Negotiating With: Dung Minh Cao and Anhdao Vu Trust Negotiating Party: City Manager and Director of Public Works Under Negotiation: Price and Terms of Payment CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency Negotiators: John B. Bahorski, Richard Storey Employee Groups: Cypress Police Officers Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Section 54957(b)(1) Title: City Clerk March 9, 2009 Page 3 RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS RECOGNITION OF BOYS AND GIRLS CLUB VOLUNTEERS BILL AND GAY HANNAH REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. March 9, 2009 Page 4 PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. 1. A PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2009-01, A REQUEST TO CONSTRUCT A MONOPALM-TYPE ANTENNA FACILITY LOCATED AT 6046 LINCOLN AVENUE IN THE PC PLANNED COMMUNITY ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2009-01, subject to the conditions in Exhibit "A" of the Resolution. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2009-01 - With Conditions. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (2 - 9) 2. APPROVAL OF MINUTES. Meeting of February 23, 2009. Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. _ March 9, 2009 Page 5 4. DESIGN REVIEW COMMITTEE PERMIT NO. 2009-01, A REQUEST BY THE ANAHEIM UNION HIGH SCHOOL DISTRICT TO REPLACE AN EXISTING POLE SIGN WITH A NEW MONUMENT SIGN FOR THE OXFORD ACADEMY SCHOOL SITE LOCATED AT 5172 ORANGE AVENUE IN THE PS PUBLIC AND SEMI-PUBLIC ZONE. Prepared bv: Doug Hawkins, Planning Manager Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2009-01, subject to the conditions in Exhibit "A" of the Resolution. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2009-01 -With Conditions. 5. APPROVAL OF PLANS AND SPECIFICATIONS FOR SEWER REPAIR ON CERRITOS AVENUE (PUBLIC WORKS PROJECT N0.2008-24) AND ORANGE AVENUE (PUBLIC WORKS PROJECT N0.2008-32). Prepared by: Jim Gorin, Associate Engineer Recommended Action: That the City Council approve the plans and specifications for Sewer Repair on Cerritos Avenue (Public Works Project No. 2008-24) and Orange Avenue (Public Works Project No. 2008-32). 6. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE REPLACEMENT OF EMERGENCY GENERATOR AND ELECTRICAL PANELS AT CITY HALL, PUBLIC WORKS PROJECT N0.2007-17. Prepared bv: Jim Gorin, Associate Engineer Recommended Action: That the City Council approve the plans and specifications for Replacement of Emergency Generator and Electrical Panels at City Hall, Public Works Project No. 2007-17. March 9, 2009 Page 6 7. AWARD OF CONSTRUCTION CONTRACT FOR THE 2008/09 SLURRY SEAL PROJECT, APPROVAL OF AMENDMENT TO THE CONSTRUCTION CONTRACT, AND AWARD OF TASK ORDER FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, PUBLIC WORKS PROJECT NO. 2008-13. Prepared bv: Nick Mangkalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Award a contract for the 2008/09 Slurry Seal Project, Public Works Project No. 2008-13, in the amount of $1,388,130, to the lowest responsible bidder, All American Asphalt, Corona, California; and 2) Authorize the City Manager to negotiate a Supplemental Agreement per the Standard Specifications of Public Works Construction for adding additional work to the project, in an amount not to exceed $444,843; and 3) Authorize a contingency of $274,946 (15% of bid amount plus the Supplemental Agreement), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 4) Approve a Task Order for Construction Management and Inspection Services, in the amount of $102,200, within the existing agreement for On-Call Construction Management/Inspection/Engineering Services, for 2008/09 Slurry Seal Project (Project No. 2008-13), to Jacobs Field Services North American, Inc. (Jacobs), and authorize a contingency of $15,330 (15% of contract amount) to be used for unforeseen work, and direct the Director of Public Works/City Engineer to act as Contract Officer. 8. APPROPRIATION FOR THE PURCHASE OF AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) PUBLIC SAFETY VESTS. Prepared bv: Mark Yokoyama, Chief of Police Recommended Action: That the City Council appropriate $3,246 from the Unreserved Fund balance of the General Fund to account 4113-11-163-05 (Small Tools and Equipment -Police) for the purchase of seventy (70) American National Standards Institute (ANSI) public safety vests. 9. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2008-09 FOR WARRANTS NO. 90141 THROUGH 90352. Prepared bv: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2008-09. END OF CONSENT CALENDAR March 9, 2009 Page 7 NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and fhe Cypress Redevelopment Agency on any matfers within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more Phan five minufes each. ITEMS FROM CITY COUNCIL MEMBERS .Reports on Committee Assignments .Other Items ITEMS FROM CITY MANAGER March 9, 2009 Page 8 ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, March 23, 2009, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 4th day of March, 2009. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, MARCH 6, 2009 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.