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Minutes 66-02-07MINUTES OF THE CITY COUNCIL OF THE CITY OF CYPRESS AT A SPECIAL MEETING HELD February 7, 1966 The City Council of the City of C)~ress met in Special Session on Monday, February 7, 1966, at 7:00 p.m., in the City Council Chambers, 5311 Orange Avenue, Cypress, California, all members having been notified as required by law, Mayor Frank P. Noe presiding. PRESENT: Councilmen Gorzeman, McCarney, Wright, and Noe ABSENT: Councilman Kanel Also present were City Manager/City Clerk Darrell Essex; City Attorney James Ericksou; Administrative Assistant Darrell Dalton; and Public Works Director Arthur Schatzeder. REVIEW OF BIDS AND GENEIL~L CONSIDERATION OF CYPRESS CIVIC CENTER DEVELOPMENT: A report dated February 7, 1966, was presented from the City Manager, summarizing the bids received by the Cypress Civic Center Corporation for the construction of the Cypress Civic Center facilities, which were as follows: CONTRACTOR TOTAL BASE BID Azar Construction Company Miles Indermill Steiskal Leonard Bones Bratrain Company Jack Willson Gallegos Corporation Collins and McPherson $ 870,000 1,065,617 1,015,333 912,320 976,185 1,024,230 983,240 The City Manager's report further reviewed the Financial Consultant's recommendation that the City proceed to purchase the remainder of the Civic Center property from the General 7und, and outlined the ability of the City to acquire the property from General Fund monies. COUNCILMAN KANEL ARRIVED AT 7:06 P.M. AND TOOK HIS CHAIR ON THE PODIUM. The report also presented a Preliminary Budget for the Civic Center bond sale, in the total amount of $1,150,000. Following presentation of this report, Mr. Robert E. Ashton, Project Engineer for William L. Peteira and Associates, addressed the Council, outlining the recommendations of his firm concerning accepting various alternate bid proposals and the effect these alternate proposals would have on the Civic Center design. Mr. John Smith, 9399 Esther Street, Cypress; Mr. John Kennedy, 10002 St. Vincent Circle, Cypress; and Mr. Richard Bowen, 4292 Nestle, Cypress, addressed the Council concerning the Civic Center project. Mr. Ed Wells, of the Financial Consulting firm of Bartie-Wells Associates, addressed the Council, reviewing the financial studies which had been conducted in connection with the sale of the Cypress Civic Center bonds. Mr. Wells indicated that ~s studies revealed that the Cypress Civic Center bonds should be attractive to bond buyers due to the fact that the rental payment appears to be less than ten percent of the current total of municipal revenue for the City, and the percentage will decrease with the annual increases in assessed valuation. February 7, 1966 Another desirable feature of the bond sale is the low percentage of overlapping debt in the area. In summary, Mr. Wells recommended that the City Council seriously consider purchasing ~e remaining parcels of Civic Center property from General Fund revenues in order to indicate to bond buyers that the City has a size~ble interest in the project, which is another guarantee that the lease agreement will be honored. Mr. John Kennedy, 10002 St. Vincent Circle, Cypress, and Mr. Fred Duffy, 9787 Rome Street, Cypress, addressed the Council regarding construction costs for schools in the City as comparied to the Civic Center costs. Mr. John Smith, 9399 Esther Street, Cypress, addressed the Council, stating that in his experience, comparisons cannot be made between buildings that are not serving the same purpose. Mr. Pete Van Ruiten, 9432 South Bloomfield, Cypress, addressed the Council, questioning the purpose of the meeting. In answer to a question from Councilman Gorzeman, Mr. Fritz Stradling, Attorney for the Non-Profit Corporation, indicated that improvements in addition to the Civic Center could be made to the Civic Center property leased to the Civic Center Corporation. City Attorney James E~ickson advised the Council that the action required at this meeting is a determination as to the total amount of bonds to be sold by the Cypress Civic Center Corporation, which requires a decision as to the policy on the purchase of the Civic Center land, and the selection of the alternate bid proposals so as to determine the total construction cost. In answer to a question from Councilman Kanel regarding the construction bids, Mr. Ashton stated that the base bid included a larger ~ope of work than the building construction, which was the estimate previously provided to the City Council. A portion of the increase was due to such items as site work, parking lot paving and lighting, and purchase of fill material, which were estimated separately in previous presentations. The base bid was also higher due to changes that were reque~=l by the City during the preparation of plans and specifications. In answer to a question from Mr. John Kennedy, 10002 St. Vincent Circle, Cypress, Mr. Wells advised that the Cypress Civic Center bonds would be sold in approximately the same range as the recent Orange County lease- purchase bonds. Following further discussiOn,!Mayor Noe requested that the City Council consider the purchase of the Civic Center land at this time. It was moved by Councilman Wright, seconded by Councilman Gorzeman, and carried, that the City Council determines, as a matter of policy, that Parcels 4. 5, 6, and 7 of the Civic Center land should be purchased from the General Fund, and further authorize the City Manager to prepare the necessary documents to be presented to the City Council to implement this policy. The following roll call vote was taken:' AYES: 4 NOES: 1 ABSENT: 0 COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: McCarney COUNCIEMEN: None Mayor Noe then suggested that each of the 17 alternates be discussed and voted upon. 1. Omit the redwood soffit on the Council Chamber buildin~ and provide metal lath and plaster, painted two (2} coa~s in lieu thereof. It was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to accept Alternate No. 1. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN:!McCarney February 7, 1966 81 2. Omit the plaster over the concrete block in the vaults and police £acility holding areas and paint directly on the concrete block. It was moved by Councilman Wright, seconded by Councilman Gorzeman, and unanimously carried, not to accept Alternate No. 2. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 3. Omie the redwood panelin~ in the Administration Buildin~ and Plannin~ Department areas and provide vinyl fabric over taped ~ypsum wallboard in lieu thereof. It was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to accept Alternate No. 3. The following roll call vote was taken: 3-A AYES: 4 COUNCILMEN: Gorzeman, Kanel, Wright, and Noe NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None ABSTAINE~:I COUNCILMEN: McCarney Omit the flagpole and the foundations ther~0r. It was moved by Councilman Wright, seconded by Councilman Gorzeman, and unanimously carried, to accept Alternate No. 3-A. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney In answer to a question from Coundlman Kanel, the City Attorney advised that a Council member could~stain from voting on a matter only if there was a conflict of interest and any other reason would not constitute a proper abstention and could be considered as a vote cast with the majority. Councilman McCarney indicated that his reason for abstaining from voting was that he had not had an opportunity to fully study the considerations before the Council. 4. Provide acoustical tile system ACT-2 in lieu of system ACT-1 in all areas designated ACT-1. It was moved by Councilman Wright, seconded by Councilman Kanel, and unanimously carried, not to accept Alternate No. 4. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 5. Provide a standard factor~t off-white finish in lieu of the special finish specified in all areas designated ACT-I. It was moved by Councilmen Gorzeman, seconded by Councilman Kanel, and unanimously carried, not to accept Alternate No. 5. The following roll callvote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 6. Omit the concrete columns and the redwood screen in the north and south of the police parking areas. Following discussion concerning this alternate, it was moved b7 Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to accept Alternate No. 6. The ~llowing roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 7. Omit the reflectin~ pool lining, pumps, filters, and the planters therein. Councilman Gorzeman stated he was in favor of the reflection pools surrounding the Council Chambers. In answer to a question from Mayor Noe, the Public Works Director indicated that there could be both a maintenance and a~a~lism problem with the reflection pools. A motion was made by Councilman Gorzeman not to accept Alternate No. 7; however, the motion died for lack of a second. Following further discussion regarding the advantages of the reflection pools, it was moved by Councilman Gorzeman and seconded by Councilman Kanel, not to accept Alternate No. 7. No action was taken on this matter due to the following roll call vote: AYES: 2 NOES: 2 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman and Kanel COUNCILMEN: Wright and Noe COUNCILMEN: None COUNCILMEN: McCarney Further discussion was held concerning the desirability of the reflection pools. Councilman Wright suggested the possibility of adding fountains to the pools, and Mayor Noe stated that he is in favor of the reflection pools at a later date. Discussion was also held concerning the maintenance problems of reflection pools, following which it was moved by Councilman Wright, seconded by Councilman Kanel, and carried, to accept Alternate No. 7. The following roll call vote was taken: AYES: 3 NOES: 1 ABSENT: 0 ABSTAINED:I COUNCILMEN: Kanel, Wright, and Noe COUNCILMEN: Gorzeman COUNCILMEN: None COUNCILMEN: McCarney 8. Delete all redwood screens shown on the drawings. Mr. Robert Ashton stated that the complete deletion of the screens would be detrimental to the architectural concept of the building, and suggested that this item be negotiated with the contractor to simplify the s~reening. He indicated this could be done for approximately $5,000. 9. Provide vertical grain douglas fir in lieu of redwood for all exterior wood. Mr. Ashton indicated that the apparent low bidder did not fully understand the specifications on this item and for that reason, no bid wes submitted. He indicated that this item could also be negotiated ~ conjunction with Alternate No. 8, which would reduce the total bid for the redwood screens. Following further discussion, it was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to authorize the Architect to negotiate Alternates No. 8 and 9 with the contractor for a maximum total cost of $5,000 for modified screens. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:i COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney Februby 7, 1966 10. Furnish clear plate nlass in lieu of the "Solar Grey" on all buildinns. It was moved by Councilman Wright and seconded by Councilman Kanel, to accept Alternate No. 10, but to negotiate for the City Council Chambers and reception area of the City Hall. Prior to voting on this motion, the City Manager suggested the possib~ity of not accepting this Alternate at this time. Following discussion, Councilman Wright withdrew b~ motion and Councilman Kanel withdrew his second to the motion. It was moved by Councilman Gorzeman, seconded by Councilman Kanel, and unanimously carried, not to accept Alternate No. 10. The following roll call vote was taken: AYES: 4 COUNCILMEN: Gorzeman, Kanel, Wright, and Noe NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None ABSTAINED:I COUNCILMEN~ McCarney 11. Provide a sand-blasted finish and tooled ~oints in lieu of the plastic dividers and exposed annrenate on all exterior flat work. Following discussion concerning this matter, it was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, not to accept Alternate No. 11, and to instruct the Architect to negotiate the amount with the apparent low bidder. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 12. Delete the colorinn only from all exterior concrete flat work. Mr. Manning, Construction Superintenden~ for William L. Pereira and Associates, addressed the Council, explaining the problems of coloring concrete flat work, and recommended that the City Council accept this alternate. It was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to accept Alternate No. 12. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 13. Provide a medium nrain sand blast finish on concrete columns in lieu of the exp6sedaggregate finish shown on the drawings. Mr. Ashton explained that there was a possibility of further negotiations on this item. Following discussion, it was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, not to accept Alternate No. 13, and to authorize the Architect to negotiate with the contractor for a possible $4,000 reduction on this item. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:i COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 14. Provide metal lath and plaster painted in lieu of the wood panelinn on the shear walls at the Council Chambers plaza. It was moved by Councilman Wright, seconded by Councilman Kanel, and unanimously carried, to accept Alternate No. 14. The following roll call vote was taken: February 7, 1966 AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 15. Delete the recessed entrance mats and frames and finishing concrete so as to match adjacent areas. It was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to accept Alternate No. 15. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 16. Omit the redwood paneling in fi~e Council Chamber Conference Room and provide vinyl fabric over taped gypsum wallboard in lieu thereof. It was moved by Councilman Wright, seconded by Councilman Gorzeman, and unanimously carried, to accept Alternate No. 16. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:i COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney 17. Provide 4' 6" ceramic tile wainscot with cap and finished painted plaster above, in lieu of full height ceramic tile walls in all. locations, It was moved by Councilman Gorzeman, seconded by Councilman Wright, and unanimously carried, to accept Alternate No. 17. The following roll call vote was taken: AYES: 4 NOES: 0 ABSENT: 0 ABSTAINED:I COUNCILMEN: Gorzeman, Kanel, Wright, and Noe COUNCILMEN: None COUNCILMEN: None COUNCILMEN: McCarney The City Manager indicated that with the accepted Alternates and the possible reductions due to further negotiations by the Architect, the City could include $820,000 as the construction cost for the Civic Center bond sale. He further recommended that the City Council determine the amount of bonds to be sold by the Civic Center Corporation. Following discussion, it was moved by Councilman Wright, seconded by Councilman Gorzeman, and carried, to authorize the issuance and sale of bonds by the Cypress Civic Center Corporation in an amount of $1,150,000, based upon the selection of the preceding alternates in the Plans and Specifications for the Cypress Civic Center. The following roll call vote was taken: AYES: 4 NOES: 1 ABSENT: 0 ABSTAINED:0 COUNCILMEN: Gorzeman, Kanel, ~right, and Noe COUNCILMEN: McCarney COUNCILMEN: None COUNCILMEN: None ADJOURNMENT: There being no further business to come before the City Council, Mayor declared the meeting adjourned at the hour of 9:50 p.m. ATTEST: CIT~C~.~RK~bF ~I~E C/ITY the ~YO~ 0~ T~E ~TY-~ CY~S~ OF CYPRESS February 7, 1966