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Minutes 66-11-03MINUTES OF THE CITY COUNCIL OF THE CITY OF CYPRESS ADJOURNED REGULAR MEETING November 3, 1966 The City Council held an adjourned regular meeting on November 3, 1966, in the City Council Chambers, 9471 South Walker Street, Cypress, at 7:30 p.m., Mayor Frank P. Noe presiding. PRESENT: Councilmen Bowen, Harvey, Kanel, McCarney, and Noe ABSENT: None Also present were City Manager/City Clerk Darrell Essex, Assistant City Manager Darrell Dalton, and City Attorney James Erickson. ORAL COMMUNICATIONS: No oral communications were presented at this time. COMMUNICATION FROM DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL RE: OFF-SALE GENERAL LICENSE; SAKAI: The City Manager presented a communication from the Department of Alcoholic Beverage Control, notifying the City of an application for a new off-sale general license by Mary and Ted I. Sakai at 9052 Walker Street, Cypress, California. The background investigation of the applicants by the Police Department reveals no basis for protest; however, the proposed building is located less than 200 feet from the Christ Gospel Church at Camp and Walker. It was moved by Councilman McCarney, seconded by Councilman Harvey, and unanimously carried, to request the City Manager to notify the Depart- ment of Alcoholic Beverage Control that the proposed business is located within 200 feet of a church in the community. EXTENSION OF TIME DR CLOSURE OF JUANITA STREET AND ORANGE AVENUE: The City Manager outlined the need to extend the authorization for closing of Juanira Street and Orange Avenue to allow for completion of the Juanira Street storm drain construction. It was moved by Councilman McCarney, seconded by Councilman Kanel, and unanimously carried, to place this matter on the agenda at this time. It was moved by Councilman Kanel and seconded by Councilman Bowen to authorize the extension of the closing of Orange Avenue to through traffic between Valley View and Holder and the closing of Juanira Street to through traffic between Ball Road and Orange Avenue until December 1, 1966. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, Kanel, McCarney, and Noe None None EXTENSION OF TIME FOR CLOSING OF BALL ROAD BETWEEN BLOOMFIELD AND MOODY: The City Manager outlined the need to extend the authorization for closing of Ball Road between Bloomfield and Moody Street in order to allow for completion of the required street improvements which will follow the installation of the Metropolitan Water District feeder line in Ball Road. It was moved by Councilman McCarney, seconded by Councilman Bowen, and unanimously carried, to place this matter on the agenda at this time. It was moved by Councilman Bowen, seconded by Councilman McCarney, and unanimously carried, to authorize the closure of Ball Road to through traffic from Bloomfield to Moody until January 1, 1967. November 3, 1966 ADDITIONAL AGENDA ITEMS: The City Manager requested thaZthe following items be placed on the City Council agenda: Civic Center Dedication Invitations, Civic Center Acknowledgment Plaques, Commendation of Boy Scouts in Achieving Eagle Ran~, and the Vacation of 5-foot strip on Cerritos adjacent to Tract No. 6318. It was moved by Councilman Kanel, seconded by Councilman Bowen, and unanimously carried, to place these matters on the agenda at the end of the meeting. RECESS: It was moved by Councilman Kanel, seconded by Councilman Bowen, and unanimously carried, to declare a recess at 7:45 p.m. in order to allow the Civic Center Corporation an opportunity to open bids for the Civic Center Carpeting and Draperies. CALL TO ORDER: The meeting was called back to order at 8:25 p.m., all Councilmen being present. REVIEW AND RECOMMENDATION ON PURCHASE OF PUBLIC SEATING FOR CITY COUNCIL CHAMBERS: The City Manager stated that the staff had completed a review of the types of seating for the public area iu the City Council Chambers, and would recommend the purchase of the seating from the American Seating Company. Councilman McCarney indicated he felt bids should have been obtained for the purchase of this equipment, and made a motion that a minimum of three bids be secured for the purchase of the seating facilities for the City Council Chambers. Following a clarification of Councilman McCarney's motion, Councilman Kanel seconded the motion; however, prior to voting on this motion, further discussion was held. At the request of Coundlman Harvey, the City Manager reviewed a tour wMzh had been taken by himself, the Assistant City Manager, and Councilman Bowen, during which City Council Chambers in various surrounding cities were visited to view the seating facilities. The City Manager indicated that in most communities, the public seating area had been supplied by American Seating Company. In addition to providing the seating for City Council Chambers, American Seating Company provides approximately 90% to 95% of all auditorium seating for both public and private uses. The price of the chairs varied between $30.00 and $50.00 per chair depending on the style, type of fabric, etc. The City Manager indicated that a price had been obtained from another chair firm for a different style of chair, which was considerably higher than the price quoted by American Seating Company for the suggested chair for the Cypress City Council Chambers. Following further discussion concerning this matter, Councilman McCarney's motion failed to carry by the following roll call vote: AYES: 2 COUNCILMEN: NOES: 3 COUNCILMEN: ABSENT: 0 COUNCILMEN: Kanel and McCarney Bowen, Harvey, and Noe None It was moved by Councilman Harvey and seconded by Councilman Bowen to recommend that the Cypress Civic Center Corporation authorize the purchase of the public seating facilities in the City Council Chambers from the American Seating Company. The motion carried by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 2 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, and Noe Kanel and McCarney None November 3, 1966 REVIEW OF BIDS AND RECOMMENDATION TO CIVIC CENTER CORPORATION ON CIVIC CENTER CARPETING AND DRAPERIES: Mr. Gary Considine, representing Civic Center ArChitectural Firm of William Peteira & Associates, addressed the Council, indicating that the low bidders on the Civic Center Carpeting and Draperies had met the specifications, and therefore he would recommend that the contracts be awarded to the low bidders. With reference to the carpeting bid, he recommended that the low bidder be requested to obtain an acknowledgment of the delivery date from the supplier. It was moved by Councilman Harvey and seconded by Councilman Bowen to recommend to the Civic Center Corporation that the low bid from Earl T. Givens Carpeting, Cypress, be accepted for the purchase of the Civic Center carpeting. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, Kanel, McCarney, and Noe None None It was moved by Councilman Bowen and seconded by Councilman Harvey to recommend to the Civic Canter Corporation that the low bid from the Vertical Blind Corporation ofAmerica, San[a Monic~ be accepted for the purchase of the Civic Center vertical blinds. Prior to voting on this motion, Councilman Kanel indicated that he intended to abstain from voting on this motion due to his knowledge of the bidding procedures involved. The City Attorney advised that this reason would not fall within the prohibited interests w~rranting an abstention from voting; therefore, Councilman Kanel's vote would be cast with the majority of the City Council. At the request of Councilman Bowen, Coundlman Kanel explained that he was acquainted with one of the companies who had submitted a bid on the Civic Center draperies, and this Company had discovered a problem in preparing its bid for the draperies with reference to the manner in which the specifications had been written regarding the installation of the draperies. Mr. Gary Considine addressed the Council, stating that a problem had been called to his attention after the specifcations were let out for bid with reference to the drapery installation in the areas of the laminated beams. He indicated that each bidder was notified and the specifications suggested that the bidder view the Job prior to bidding. In answer to a question from Councilman Harvey, Mr. Considine stated that he felt the low bidder would be able to fulfill the contract as specified. Councilman Bowen's motion was carried by the following roll call vote: AYES: 4 COUNCILMEN: Bowen, Harvey, McCarney, and Noe NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None ABSTAINED:i COUNCILMEN: Kanel RECESS: It was moved by Councilman McCarney, seconded by Councilman Harvey, and unanimously carried, to declare a recess at 9:00 p.m. in order to allow the Civic Center Corporation an opportunity to meet concerning the award of contracts for the Civic Center carpeting, draperies, and Council Chamber seating. CALL TO ORDER: The Mayor called the meeting back to order at 9:16 p.m., all Councilmen being present. REVIEW OF INTERIOR FURNISHINGS PLAN FOR CIVIC CENTER: The City Manager stated that the Gunlocke Chair Company had prepared a preliminary interior plan for the Civic Center; however, to date the plan has not been reviewed by the Architect for his recommendation. It was moved by Councilman Harvey, seconded by Councilman Bowen, and unanimously carried, to continue consideration of this matter until the next regular meeting. November 3, 1966 AUTHORIZATION TO PURCHASE ADMINISTRATION OFFICE FURNITURE: At the request of the City Manager, it was moved by Councilman McCarney, seconded by Councilman Bowen, and unanimously carried, to consider the purchase of the Administration office furniture at this time. The City Manager explained that under the Purchasing Agreement with Orange County, the City could utilize the competitive bid prices for the purchase of office furniture from the County's low bidder, which this year is the Anaheim Office Furniture Company. The Staff has selected the desired type of furniture and would reco~anend the furniture be acquired from the Anaheim Office Furniture Company pursuant to the Agreement with Orange County. Following discussion of the furniture requirements and office layout, it was moved by Councilman McCarney nad seconded by Councilman Harvey to concur with issuance of a Purchase Order to Anaheim Office Furniture for acquisition of desks for the City Manager, Assistant City Manager, City Council office, and two Administrative Office secretaries. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, Kanel, McCarney, and Noe None None AUTHORIZATION TO PROCEED WITH PREPARATION OF CITY ANNUAL REPORT: The City Manager reviewed the need to begin preparation of an Annual Report to commemorate the tenth anniversary of the City's incorporation and to further highlight the completion and dedication of the Civic Center facilities. He further presented a proposal from Urbanus Associates for the professional services required to complete the annual report, and suggested that the City Council consider the acceptance of this proposal in order to expedite the preparation of the report. In answer to a question from Councilman Harvey, the City Manager indicated that there are many companies which perform such services, however, UrbanUs Associates had indicated an interest in this matter. Councilman Kanel indicated he felt other firms should be contacted and requested to submit proposals. Following discussion, Mayor Noe suggested the possibility of app6inting a Committee of two Councilmen and the City Manager to further discuss this matter and submit a recommendation to the Council. It was moved by Councilman Bowen, seconded by Councilman Harvey, and unanimously carried, to appoint Councilmen Kanel and McCarney to work with the City Manager and staff in preparing a recommendation regarding the professional services required for publishing the City's annual report. ABANDONMENT OF NORTH SIDE OF CERRITOS A~/ENUE ADJACENT TO TRACT NO. 6318: The City Manager advised that Tract No. 6318, the tentative tract map which was approved at the last City Council meeting, calls for an under- ground storm drain, thereby deleting the required five-foot easement for an open drain on the north side of Cerritos Avenue adjacent to the tract. The Larwin Company has requested that the City Council abandon this five- foot strip prior to the recordation of the final tract map. The Planning Commission, at its meeting held this date, has determined that the proposed abandonment would not be in conflict with the Master Plan of Streets and Highways and reconunended that the City Council proceed with the ~acation proceedings. It was moved by Councilman McCarney and seconded by!Councilman Bowen to adopt the following Resolution, establishing Monday, November 28, 1966, at 7:30 p.m. as the time for the Public Hearing to consider the proposed abandonment of the north side of Cerritos Avenue adjacent to Tract No. 6318. Title of the Resolution is as follows: RESOLUTION NO. 733 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS DECLARING ITS INTENTION TO ORDER THE VACATION OF A PORTION OF CERRITOS AVENUE AND ELECTING TO PROCEED UNDER THE STREET VACATION ACT OF t941 November 3, 1966 The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, Kanel, McCarney, and Noe None None CONSIDERATION OF CIVIC CENTER DEDICATION CEREMONIES: The City Manager suggested the possibility of extending an invitation to Vice President Hubert Humphrey to be the keynote speaker at the Civic Center dedication ceremonies. He indicated that all State elected representatives from this area would also be invited as well as the Governor. Councilman Harvey expressed his feelings that since the City of Cypress is within the State of California, the City should limit the invitations to State of California officials. Following discussion regarding this matter, it was moved by Councilman Kanel and seconded by Councilman McCarney to extend invitations to the Civic Center Dedication Ceremonies to the Governor and all elected State and Federal Officials representing this area, with an invitation to the Vice President of the United States to be the main speaker and a major address to be given by the Governor. The motion was carried by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 2 COUNCILMEN: ABSENT: 0 COUNCILMEN: Kanel, McCarney, and Noe Bowen and Harvey None COMMEMORATIVE PLAQUES FOR CIVIC CENTER: The City Manager requested direction from the City Council concerning the individuals to be named on the connnemorative plaque or plaques at the Civic Center. The City Council generally agreed that the Architect should design more than one plaque which would list the members of the City Council, City Manager, Contractor, Architect, Civic Center Corporation members, the two former City Council- men, City Attorney, Corporation Attorney, and the Planning Commission members who participated in any phase of the project. PARK DEDICATIONS: The City Manager suggested the possibility of holding the dedication ceremonies for the Moody and Myra Park and the Orangewood Park on the same day, one following the other, sometime during the early part of December. He also suggested that the various City organizations be requested to participate through the donation of shrubs or trees. Following discussion concerning the dedication ceremonies, it was moved by Councilman McCarney, seconded by Councilman Kanel, and unanimously carried, to authorize the conduct of the dedication ceremonies for the Moody and Myra Park and the Orangewood Park on the same day, the exact date for which will be determined later. COMMENDATIONS TO BOY SCOUTS FOR ATTAINING RANK OF EAGLE SCOUT: The City Manager advised that an invitation had been extended to all Council members to attend a Court of Honor for Cypress Boy Scouts David Angers and Greg Gartrell who ha~e attained the rank of Eagle Scout, to be held at the Vessels School on Tuesday, November 15,1966. Upon the suggestion of the City Manager, a motion was made by Councilman Harvey to authorize the Mayor to send a letter of com~nendation to the two boys;however, following discussion, the motion died for lack of a second. It was moved by Councilman Kanel, seconded by Councilman Bowen, and unanimously carried, to authorize the preparation of individual Resolu- tions of Commendation for the Eagle Scouts, to be signed by all Council members. COMMUNICATION FROM MAYOR PRO-TEM OF MEXICALI~ MEXICO, RE: CYPRESS BOY SCOUTS' VISIT TO MEXICALI: At the request of Mayor Noe, the City Manager read a translated aonnnunication from Mayor Pro-Tem Jose Jaria Rodriquesz Merida, of Mexicali, Mexico, acknowledging the visit by Cub Pack 160 of the City of Cypress to their City, and extending greetings to the Cypress City officials. It was moved by Councilman Kanel, seconded by Councilman Bowen, and unanimously carried, this communication be received and filed. November 3, 1966 ORAL COMMUNICATIONS: Mr. Wayne Worley, 6412 Orange Avenue, Cypress, addressed the Council, inquiring as to when the parkway trees would be planted on his property, as he had made a deposit for the trees several months ago. Mr. Worley also questioned the advance street light energy charges paid by him as it related to the assessment on his tax bill. The City Manager indicated that he would check with the Public Works Department regarding the planting of the parkway trees, and further explained the methods used in street lighting assessments. Discussion ensued concerning the status of the report previously sub- mitted by the Park and Recreation Study Cotmnittee, following which it was moved by Councilman Kanel and seconded by Councilman Bowen to place this report on the City Council ageride for the meeting of November 14, 1966. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, Kanel, McCarney, and Noe None None Councilman Bowen inquired concerning the status of the Fire Protection Study Com~nittee, which had been discussed at a previous Council meeting. The City Manager indicated that the Council had not yet established a Fire Study Committee, but had referred a request for such a Committee to the staff for study and recommendation. Councilman Kanel requested that the Council consider the possibility of authorizing a payroll deduction plan for City employees who may wish to contribute to the United Fund. The City Manager indicated that the Council could authorize such a payroll deduction plan, but emphasized that it would be up to the individual employees as to whether they wish to utilize such a plan. It was moved by Councilman Kane~ seconded by Councilman Bowen, and unanimously carried, to place this matter on the agenda at this time. It was moved by Councilman Kanel and seconded by Mayor Noe to authorize a payr611jdeduction plan for City employees who may wish to contribute to the United Fund Campaign. The motion was carried by the following roll call vote: AYES: 4 COUNCILMEN: NOES: 1 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Kanel, McCarney, and Noe Harvey None With reference to the Fire Study Report, it was moved by Councilman Bowen and seconded by Councilman Kanel to request a report from the City Manager at the next Council meeting regarding the formation of a Fire Study Committee. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 0 COUNCILMEN: Bowen, Harvey, Kanel, McCarney, and Noe None None ADJOURNNENT: There being no further business to come before the Council, it was moved by Councilman Harvey, seconded by Councilman McCarney, and unanimously carried, to adjourn the meeting at 10:33 p.m. ~ ~¥OR 0~ TH~ C~T~ CY~[~SS ATTEST: CITY/C~L~RK 6~ THE C~TY OF CYPRESS November 3, 1966