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Minutes 69-06-24364 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COL~CIL HELD June 24, 1969 The adjourned regular meeting of the City Council of the City of Cypress was called to order at 6:30 p.m., on Tuesday, June 24, 1969i in the City Council Chambers, 5275 Orange Avenue, Cypress, the required notice having been posted according to law, with Mayor Delno G. Kenode presiding. PRESENT: Councilmen Bowen, Kanel, Noe and Kanode ABSENT: Councilman Harvey Also present were City Manager/City Clerk Dartell Essex, City Attorney James E. Erickson, and Finance Director Jim Grissom. CONSIDERATION OF AWARD OF CONTRACT FOR SCliEDUL~ Dl A~ AVTHQRIZATION TO P~ADVER- TISE FOR BIDS FOR SCHEDULE D2 OF DEPAItTMENT OF HOUSING AND URBAN DEVELOPMENT STORM SEWER PROJECT WS-6-05-0302t QITY PROJECT 6854-20-0000: The City Attorney reviewed the problem which have been encountered in reference to the award of contract for Schedule D2 of the Department of Housing and Urban Development Storm Sewer Project WS-6-05-0302, due to the fact that the amount of funds estimated to be available to finance the contract for the work described on Schedule D2 is sufficient only to award the contract on the basis of deleting bid Items III, IV, and V. The problem that has arisen is that the low bidder for the cumulative total for bid item I through V inclusive, is not the same low bidder when Items III, IV and V are deleted from the base bid. In view of this situation, it was suggested that the City Council consider rejecting the bids received for Schedule D2 and readvertising the entire Schedule in which priorities for award of contract will be specifically established by amending the specifications. General discussion was held relative to the effect this readvertising would have on the scheduling of the entire storm sewer project and the alternatives that are available to the City Council in lieu of readvertising. In response to inquiries from the City Council, the City Manager reviewed the proposed priorities for the readvertising of Schedule D2. The City Manager further advised that of five bids received for Schedule D1 of the Storm Sewer Project WS-6-05-0302, which covers the construction of the Orangewood Avenue Storm Drain including reinforced concrete pipe on an interim channel west of Valley View Street, the bid submitted by Ecco Contractors, in the amount of $233,423°75 was determined to be the lowest and best bid for this Schedule. This bid is 6.29% above the engineer's estimate. It was moved by Councilman Kanel and seconded by Councilman Bowen to determine that the lowest and best responsible bid for Schedule D of Storm Sewer Project WS-6-05-0302 was submitted by ECco Construction, Inc. 7~31 Lampson Avenue, Garden Grove, California and to approve award of contract for Schedule D1 to Ecco Contractors, Inc. in the amount of $233,423.75, subject to concurrence by the Department of HOusing and Urban Development. The motion was unanimously carried by the following roll call vote: AYES:. 4 COUNCILMEN: Bowen, Kanel, Noe and Kenode NOES: 0 COUNCILMEN: None ABSENT: 1 COUNCILMEN: Harvey It was moved by Councilman Bowen and seconded by Councilmen Noe to reject all bids received for Schedule D2 of Storm Sewer Project WS-6-05-0302 for reinforced concrete pipe storm drains and appurtenant work in Moody Street, Grindlay Street, Walker Street, under the railroad tracks at the end of Watson Street and parallel to the railroad tracks from Walker to south of Lincoln Avenue. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCILMEN: Bowen, Kanel, Noe and Kenode NOES: 0 COUNCILMEN: None ABSENT: 1 COUNCILMEN: Harvey 365 It was moved by Councilman Bowen and seconded by Councilman Noe to authorize the readvertisement for bids for Schedule D2 of Storm Sewer Project WS~6-05-0302 with bids to be received at 8:30 aomo on July 14, 1969. The motion was unani- mously carried by the following roll call vote: AYES: 4 COUNCILMEN: Bowen, Kanel, Noe and Kenode NOES: 0 COUNCILMEN: None ABSENT: 1 COUNCILMEN: Harvey The City Attorney reviewed the provisions of the State Law which will become effective July 1, 1969 that will allow the prevailing rate of per diem wages for public works contracts to be published once a year rather than being pub- lished with each advertisement for bidso The City Attorney stated that in order to effect this procedure in the City of Cypress it would be necessary to adopt a Resolution° It was moved by Councilman Noe, seconded by Councilman Bowen and unanimously carried to place this matter on the agenda for consideration at this time° It was moved by Councilman Noe and seconded by Councilman Bowen to adopt the following Resolution by title only, title as follows: RESOLUTION NOo 989 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ASCERTAINING AND DETERMINING GENERALLY PREVAILING RATES OF PER DIEM WAGES. The motion was unanimously carried by the foilowing roll call vote: AYES: 4 COUNCILMEN: Bowen, Kanel, Noe and Kanode NOES: 0 COUNCILMEN: None ABSENT: 1 COUNCILMEN: Harvey ORAL COMMUNICATIONS: Mr~ Daniel Alpert, 4203 Teresa Street, Cypress, California, addressed the City Council requesting its consideration of authorizing the Staff to deviate from the Orange County Standards for placement of street signs and to request the street sign proposed for location in the parkway adjacent to his property to be located on the other side of the street. Mro Alperr stated that he currently has a fire hydrant located in an easement on his property and did not feel that he should have both a street sign and a fire hydrant on his side of the street. He also stated that such placement of both structures would be a hardship on him in the event he were to sell his home~ Mr. Alperr also presented various drawings showing the placement of street signs in other areas within the City° General discussion was held relative to the effect, if any, placement of both a street sign and a fire hydrant would have on the resale potential of property, following which it was moved by Councilman Bowen, seconded by Councilmen Noe and unanimously carried to place this matter on the agenda for consideration at this time~ The City Manager advised that the developer of the tract had originally installed the street sign across the street from Mr. Alpert's home; however, the error was brought to the attention of the City by the owner of this property, who subse- quently filed a letter with the City stating his opposition to placement of the sign on his side of the streeto The City Manager further stated that he concurred with the recommendation of the Public Works Director to proceed with the installation of the street sign per approved street plans in accordance with Orange Co%mty Standards for street sign installations. The City Manager also outlined the problems which would be created as a result of establishing a precedent in reference to deviating from the specified standards for location of street signs° In response to a request from Mr. Alperr, the Public Works Director advised that he would be happy to meet with him to achieve the most equitable solution rela- tive to placement of this street sign on his side of the street° It was moved by Councilman Kanel, seconded by Councilman Noe and unanimously carried to receive and file Mr. Alpert's oral comments~ 2 Upon the request of the City Manager, it was moved by CouncilmanNoe, seconded by Councilman Bowen and unanimously carried to place consideration of the closure of Orange Avenue on the agenda for consideration at this time. The City Manager presented a report dated June 24, 1969 from the Public Works Director reviewing the necessity to close Orange Avenue between Alderbury Street and Julie Beth Street for a one-week period from June 30, 1969 to July 4, 1969 in order to complete construction of a sanitary sewer siphon, which due to its depth and its proximity to the traveled way would create a hazard for vehicles on Orange Avenue° It was moved by Councilmen Bowen and seconded by Councilman Noe to approve the closure of Orange Avenue between Alderbury and Julie Beth Streets for a one- week period beginning on or about June 30, 1969, subject to the approval of proper traffic control by the Engineering Division° The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCILMEN: Bowen, Kenel, Noe and Kanode NOES: 0 COUNCILMEN: None ABSENT: 1 COUNCILMEN: Harvey At this time, Councilman Bowen reviewed a problem at Walker Street and Vista Sierra which has been created as a result of the telephone pole blocking the view of the street sign at this location° The City Manager stated that this matter would be investigated. The City Manager indicated that the Executive Committee of the Orange County Division of the League of California Cities will be requested to vote on the Orange County Planning Report at the 3uly 24th meeting° In connection with this report, he further indicated that Mro Forest Dickason of the Orange County Planning Department had offered to meet with the City Council and Planning Commission to discuss this report° Following discussion, it was generally agreed that a Joint meeting between the City Council and Planning Commission will be scheduled for Monday, July 14, 1969 at 4:00 pomo, during which Mr~ Forest Dickason will be invited to speak regard- ing the Orange County Planning Report~ General discussion was held relative to the status of the computer services study, the Council's attendance at the Annual Conference of the League of Cali- fornia Cities to be held in San Francisco, and the Public Hearing scheduled before the Local Agency Formation Commission on June 25, 1969 regarding the dissolution of the Cypress County Water District° ADJOURNMENT: There being no further business to come before the City Council, it was moved by Councilman Noe, seconded by Councilman Bowen and unanimously carried to ad- Journ at 7:48 pomo ATTEST: MAYOR OF THE CITY OF CYPRESS CITY CLERK OF THE CITY OF CYPRESS 3