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Minutes 74-09-10MINLrfES OF A REGULAR MELTING OF THE CYPRESS CITY COUNCIL HELD Septembe~ 10, 1974 The regular meeting of the Cypress City Council ms called to order at 4:15 p.m. on Tuesday, September 10, 1974 in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California, Mayor Otto Lacayo presiding. PRESENT: ABSENT: Councilmen Frankiewich, Harvey, Kanel, Sonju and Lacayo None ALso present were City Manager/City Clerk Dar~ell Essex, and the following members of the City Staff: Bryant, Cbarkow, D~nlap, Grant, Hawley, and Schatzeder. The Mayor announced that the Council would hold a joint meeting with the Recreation and Park Ccmnission and he requested t_bat their meeting he called to order. Recreation and Park Con~ission meeting Ms called to order and the following C~ju,~ssicners were in attendance: PRESENT: ABSENT: CumLissioners Andersen, Boykin, Ritehie, Simmons, Spurgeon, and Swain Chairman Christensen ADJOURNMENT: Mayor Iacayo adjourned the meeting at 4:16 p.m. to the Employees' Lounge in th~ Cypress City Hall for the joint meeting with the Cc~mission. CALL TO ORDER: Mayor Iacayo called the meeting back to order at 4:20 p.m. in the Employees' Lounge with all Councilmen and Cc~missioners, with the exeepticn of CHairman C~ristensen, present. Tb~ Mayor announced that this was a quarterly joint meeting between the Council and C~u~mlssion and the following topics were discussed: a visual presentation by the Ccmmission regarding their progress and activities, the parks development schedule and related problems concerning tb~ lighting of tennis coarts and oonstruction of mounding on parksites, the need for a City policy regarding the use of parks, particularly ball fields, by private leagues, and the need for a policy granting final authority to the Cc~mission in recreation and park matters. RECESS: Mayor Lacayo recessed the meeting at 5:10 p.m. CALL TO ORDER: Mayor Lacayo called the meeting back to order at 5:15 p.m. in the Cypress City Council Chambers with all Councilmen present. EXECUTIVE SESSION: Mayor Lacayo called for an Executive Session for matters of personnel at 5:15 p.m. The meeting was called back to order at 5:25 p.m. with all Councilmen present. COUNCILMEN SONJU AND HARVEY LEaf IIHE MEETING AT 5:26 p.m. City Council Minutes September 10, 197~ MINUTES: Mayor Lacayo announced that the minutes of August 12, August 19, and August 26, 1974 would be continued until all Councilmen are present. CONSIDERATION OF RENEWAL OF CONTRACT FOR STREET SWEEPING: The City Manager presented a report frcm the Public Works Director dated September 4, 1974 which explained the increase in street sweeping costs. The City Council reconmended that consideration be given to a lwo-year contract and the City advertising for bids when the present contract expires. It was moved by Councilman Kanel and seconded by Councilwoman Frankiewich to approve the renewal of the street sweeping contract with the R. F. Dicj<son Ccmpany through September 30, 1975 at an hourly rate of $19.13. The motion was unanimously carried by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 0 COUNCILMEN: ABSEN~f: 2 COUNCILMEN: Frankie~ich, Kanel and Iacayo Non e Harvey and Sonju CONSIDERATION OF RENEWAL OF CONTRACT FOR MAINTENANCE OF AIR CONDITIONING AND HEATING EQUIPMENT: The City Manager presented a report frcm the Public Works Director dated September 3, 1974 which outlined work requirements of the contract. It was moved by Councilwoman Frankiewich and seconded by Councilman Kanel to authorize an extension of the existing contract for maintenanee of air conditioning and heating equipment with the Bear State Air Conditioning Conpany for an additional year through September 30, 1975. The motion was unanimously carried by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 0 C0I]YCILMEN: ABSENT: 2 COUNCILMEN: Frankiewich, Kanel and Lacayo None Harvey and Sonju CONSENT CALENBa~R: The ~yor announced that all items on the Consent Calendar were to be considered by the City Council as routine and enacted by one motion aiDproving the recon~aendation listed on the agenda. He inquired if any Council member wished to remove an item. No one wished to remove an item. It was moved by Councilwcraan Frankiewich, seconded by Councilman Kanel and unanimously carTied to approve Item Nos. 3 through 9 on the Consent Calendar. Item No. 3: Consideration of a Conmunication frc~n Californians for Schools Proposition 1 Committee Requesting City Council Endorsement of Proposition 1. Reconmaendation: Reeeive and file. Item No. 4: Consideration of Cc~nunieation of the City Council of the City of Modesto Requesting City Council Opposition to Proposition 17. Recc~mendation: Receive and file. Item No. 5: Consideration of Certificaticn of Employment List - Jailor-Property Clerk. Recommendation: That the City Council oertify the employment list for the position of Jailor-Property Clerk. Item No. 6: Consideration of Certification of Employment List - Secretary. Reoc~mendation: That the City Council certify the employment list for the positicn of Secretary in the Cypress Recreation and Park District. Item No. 7: Consideration of Cc~munieation frcm Orange County Health Depart- ment, Division of Environmental Health, Regarding Farm labor Camps. -2- Cit~ Council Minutes September 10,197B Recc~nendation: That the City Council adopt the following Resolution by title only, title as follows: RESOLUTIONN0. 1529 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, DESIGNATING THE HEALTH OFFICER OF THE COUNTY OF ORANGE AS THE ENFORCEMENT AGENT FOR THOSE PROVISIONS OF THE EMPLOYEE HOUSING ACT RELATING TO FARM lABOR CAMPS. Item No. 8: Consideration of CujuL~nication from the Metropolitan Transportation Engineering Board Regarding the Draft Guidelines for Transportation Develotm~ent Program. Recommendation: That the City Comcil authorize the City Manager to noti.fy the appropriate agencies and congressional representatives of the City Council's opposition to the draft guidelines of the Federal Depar~nent of Transporta- tion as they pertain to the ~ransportation development program. Item No. 9: Ccnsideration of Conmunication from the Metropolitan Trans- portation Engineering Board Urging Congress to Amend the Disaster Relief Act to Include Assistanoe for Local Street and Highway Systems. Recua~aendation: That the City Council authorize the City Manager to notify the appropriate agencies end congressional representatives indicating the City Council's support of the proposed amendments to the Federal Disaster Relief Act. CONTINUATION OF CONSIDERATION OF COLLEGE PARK AREA FIRE SERVICE: The City Manager presented a report dated September 6, 1974 regarding this matter. The City Manager reported that he had received a cc~nunication from Mr. Ed Jabbour, a member of the College Park Hcmeowners' Association, who indicated the concemed homeowners were satisfied with the presentations made by the Fire Department personnel and with the fire service and that any future problems would he brought to the Co~mcil's attention. Hearing no objections, the Mayor directed that the report be received and filed. CONSIDERATION OF FORMATION OF CITY C}~RTER CO~9~I'I'IEE: The City Manager presented a report dated September 6, 1974 concerning the formation of a citizens' charter ec~ttee. The City Manager indicated that several Council- men had sutmitted names for the cc~Faittee and the Mayor stated he would send a letter to all City clubs end organizations seeking recommendations for persons willing to serve on the o3~nittee. It wins the consensus of the Council to receive and file the report regarding the Charter Cc~ttee. CONSIIERATION OF CAPITAL 0UrlAY PURCHASE OF SAVIN WORD MASTER: The City Manager ~e~nted a report dated September 6, 1974 which recommended purchase of the Savin Word Master equipment used in the City Clerk' s office. It was moved by Councilman Kanel and seconded by Councilwcemn Frankiewich to authorize a tpansfer of funds in the amount of $321.23 from Account No. 115.02.215 to the Central Services Fmd, Equipment Replacements and Acquisi- tiens. The mtion was tnanimously eazmied by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 0 COLNCILMEN: ABSENT: 2 COUNCILMEN: Frankiewich, Kanel and Lacayo None Harvey and Sonju -3- City Council Minu~es September 10, 1974 CONSIDERATION OF RESOLUTION OF COP~ENDATION FOR RECREATION & PARK DISTRICT EMPLOYEE BIlL D. COOK: It was moved by Councilman Kanel and seoonded by Councilwoman Frankiewich to adopt the following Resolution by title only, title as follows: RESOLUTION NO. 47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, EX OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, COPF4ENDING CYPRESS RECREATION ;~© PARK DISTRICT EMPLOYEE MR. BILL D. COOK FOR HIS EXEMPLARY ACT OF HIMANITY. The motion was unanimously carried by the following roll call vote: ALES: 3 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 2 COUNCILMEN: Frankiewich, Kanel and lacayo None Harvey and Sonju RECESS: Mayor Iacayo recessed the meeting at 5:55 p.m. until 7:30 p.m. CALL TO ORDER: Mayor Lacayo called the regular meeting of the Cypress City Council back to order at 7:40 p.m. in the Cypress City Council Chambers with the following Councilmen in attendance: Councilman Frankiewich, Kanel and Iacayo Councilmen Harvey and Sonju Also present were DarTell Essex, City Manager, Roger Grable, Deputy City Attorney, and the following members of the City Staff: Bryant, Charkow, Dunlap, Grant, Hawley, Robertson and Schatzeder. PLEDGE OF ALLEGIANCE: Councilman Kanel led the pledge to the flag. The City Manager reviewed the actions of the Council taken in the afternoon session. PRESENTATION OF RESOLUTION TO CYPRESS RECREATION & PARK DISTRICT EMPLOYEE BILL D. COOK: Mayor Lacayo presented to Bill D. Cook a resolution of cc~nendation citing his first aid efforts in saving the life of Cypress College instructor MP. Devon Showley. ORAL COMMUNICATIONS: Mayor bacayo inquired if anyone in the audience wished to address the Council regarding any matter not on the agenda. MP. Joseph Hardcastle, 4588 B]anca, Cypress, spoke in support of a citizen's right to address th~ City Council and stated he did not represent any group or organization. Mr. Hardcastle expressed concern regarding the funds that Councilwc~aan Sonju had distributed to local cu~,~lunity organizations. At the City Manager' s request, the Mayer placed on the agenda a matter regarding plaques for the Conmunity Center building at Oak Knoll Park. Discussion was held regarding the type of dedication plaques to be placed in the Cu~munity Center b~]ding with the City Manager recc~nending that, in addition to the plaque containing the names of City officials, a second plaque he installed with the names of members of the Park Bond Steering Cc~mittee. -4- City Cou~iinutes September 10, 1974 The City Cotncil requested ~he staff to prepare a report with recc~mendations and cost figures for the two plaques. The City Manager transmitted to the Council a letter of resignaticn frc~ Planning Commissioner Marshall Ricker. The Mayor placed this matter on the agenda. It was moved by Councilman Kanel, seconded by Councilwanan Frankiewich and unanimously carried to acoept the letter of resignation from Planning Ccmmissioner Marshall Rickar. PLBLIC HEARING RE: CONSIIERATION OF CONDITIONAL USE PERMIT #74-14 - FIRST WESTERN DEVELOPMENT AND TENTATIVE TRACT #8729: Mayor Lacayo announced that this was the time and place to conduct the public hearing regarding Conditional Use Permit #74-14. He declared the hearing open and asked the staff to present its report. The Planning Director presented a report dated September 6, 1974 which indicated that the affidavits of publication, posting and mailing are on file in the City Clerk's office and no ammunications were received regarding this matter. He stated the applicant was requesting a continuance of the public heaz~ing to the September 23 or October 14 City Council meeting and he recommended that, if the hearing is continued, notices be resubmitted to all property owners within 300 feet of the project. Mayor lacayo inquired if anyone wished to speak in regard to Conditional Use Permit #74-14. Mrs. Ann Maxwell Zuelzke, representing one of the property owners, stated she opposed delaying the project further by continuing the public hearing. Following brief discussion, it was moved by Councilman Keel, seconded by Councilwean Fraskiewich and unanimously carried to continue the public hearing regarding Conditional Use Pemit #74-14, First Westem Development Company, to the September 23, 1974 Council meeting, and authorize the staff to renotify all property owners within 300 feet of the boundaries of the subject property. CONSIDERATION OF CHANGE IN FORMAT OF THE CITY ~N~EWSIi'ffER: The City Manager presented a report from the Administrative Coordinating Team dated September 6, 1974 which outlined a proposed fomat for the City newsletter. The Mayor discussed the format and stated emphasis would be given to informing citizens on hew tax dollars are being spent, City Council and City cu,u~assion actions, progress reports by the staff, and publicizing activities of cc~nunity organizations. Mr. Ed Jabbour, 10300 Previdencia, Cypress, spoke in regard to the use of the newsletter by Conmunity groups. It was the consensus of the Council to continue consideration of the new format to the next meeting when all Council members may have as opportunity to review it. It was moved by Councilwoman Frankiewich, seeceded by Councilman Fanel and unanirrously caPtied to continue consideration of the proposed newsletter format to the September 23, 1974 Council meeting at which time a proposed layout will be presented. City Council Minutes September i0, .-197~, ~,- ~ CONSIDERATION OF DEVEIDPMENT OF A "GOOD NEIGHBOR PROGRAM~': The City Manager presented a report from the Administrative Coordfnating Team dated September 6, 1974 regarding development of a "Good Neighbor Program" which would include the assignment of a full-time person to handle neighborhood problem. Mayor Lacayo reviewed reasons for development of the program, its objectives and operation. Mps. Chris Luster, 6319 Dcminica, Cypress, spoke in regard to the Good Neighbor Hearing no objections, the Mayor directed the Administrative Coordinating Team to proceed with the develol]nent of a "Good Neighbop Program" along the guidelines suggested in the staff report. CONSIIERATION OF TRAFFIC PROBII~S: The City Manager presented a report frnn ~he Public Wopks [treetot dated September 5, 1974 which sLmmm/~ized actions taken by the Police Depa~,bL~nt to solve traffic speeding probleras c~ several City streets. It wan moved by Councilman Kanel, seconded by Mayor lacayo and unanimously carried to receive and file the report regarding t~affic problems. Mrs. Vivian Van Allen, 4641 Newman Street, Cypress, spoke in regard to the severity of the traffic problems at the intersection of Lincoln Avenue and Denni Street. Mayor Lacayo directed the Traffic Cc~ttee to investigate the traffic problen~ at the intersection of Lincoln Avenue and Denni and submit a report for the next Council meeting. Mr. Joseph Hardcastle, 4588 Blanca, Cypress, suggested that directic~al arrows be painted on the street to alleviate traffic movement problems. CONSIIERATION OF ASSESSMENT FOR ~EED AND RUBBISH ABATEMENT OF SEASONAL AND RECURRING WEEDS~ PHASE I: The City Manager presented a report frcm the Public Works Director dated September 3, 1974 which indicated Phase I of the 1974/75 Weed Abatement Program was cDmpleted and assessments set on certain parcels. The report transmitted a Resolution listing parcels which wore cleared of woeds and rubbish by the oontractor. It was moved by Councilwoman Frankiewich and seconded by Councilman Kanel to accept the work of weed and rubbish abatement as being satisfactorily templeted in accordance with the specifications and adopt the following Resolution by title only, title as follows: RESOLUTION N0. 1530 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS CONFIRMING %HE REPORT OF COSTS OF ABATEMENT OF SEASONAL AND RECURRENT W~z~z~S GROWING UPON OR IN FRONT OF CERTAIN PROPERTY IN THE CITY OF CYPRESS, AND IMPOSING SPECIAL ASSESSMENTS AS LTENS ON PARCELS WIYHIN THE CITY OF CYPRESS. The motion was tnanimously carried by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 0 COUNCILMEN: ABSENT: 2 COONCIIMEW: Frankiewich, Kanel and Lacayo None Harvey and Sonju CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LISTS FOR WARRANTS NO. 36308- 36420: It was moved by Councilwcman Frankiewich and seconded by Councilman Kanel to approve the Conmeroial Warrant List for Warrants No. 36308 through 36389 in the total amount of $175,013.19 and the Ccemeroial Warrant list for -6- C~_~uncil Minutes September 10, 1974 Wareats No. 36340 through 36420 in the total ~nount of $294,069.47. The rotion was unanimously carried by the following roll call vote: AYES: 3 COUNCILMEN: NOES: 0 COLNCILMEN: ABSENT: 200UNCILMEN: Frankiewich, Kanel and Lacayo None Harvey and Sonju CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LISTS FOR WARRANTS NO. 195- 202 AND 3500-3550: It wan moved by Councilwoman Frankiewich and seconded by Councilman Kanel to approve the Recreation and Park District Commercial Warrant List for Warrants No. 199 through 197 and 3500 through 3535 in the total amount of $573,550.94 and the Conmercial Warrant List for Warrants No. 198 through 202 and Warrants No. 3536 through 3550 in the total amount of $580,601.44. The motion was unanimously carried by the following roll call vote: AYES: 3 COLNCILMEN: NOES: 0 COLNCILMEN: ABSENT: 2 COUNCILMEN: Frankiewich, Kanel and Lacayo None Harvey and Sonju At the City Manager' s request, the Mayor placed Item No. 20 on the agenda regarding a purchase of gasoline for the City Corporation Yard. The Public Works Director presented an oral report requesting that the City Council authorize the purchase of a bulk supply of gasoline for the tanks at the City CDr?oration Yard. Mayor L.~cayo added this matter to the agenda. It was nK~ved by Councilman Kanel and seconded by Councilwoman Frankiewich to authot. ize the staff to proceed with ~e purchase of gasoline to he installed in t]~ tanks at the City Corporation Yard in the estimated areought of $8,000.00. The motion wan unanimously carried by the following roll ca]] vote: AYES: 3 COUqCILMEN: NOES: 0 COUNCILMEN: ABSENT: 2 COUNCILMEN: Frankiewich, Kenel and Lacayo None Harvey and Sonju ORAL COMMUNICATIONS: Mayor Lacayo inquired if anyone wished to address t/~e City Council in regard to any matter not on the agenda. There was no one who wished to speak at this time. It was moved h~ ODuncilman Kanel, seconded by Conmcilwoman Frankiewich and unanimously c2a~ried to adjourn the meeting at 9:26 p.m. ATfE S T: -7-