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Agenda 2010-03-08CALL TO ORDER 6:30 P.M. Council Chambers ROLL CALL AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, MARCH 8, 2010 6:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. MAYOR/AGENCY CHAIR PRAKASH NARAIN MAYOR PRO TEM/AGENCY VICE CHAIR DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER LEROY MILLS COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. March 8, 2010 Recess the meeting to Closed Session. CLOSED SESSION RECONVENE 7:00 P.M. Council Chambers ROLL CALL INVOCATION CITY OF CYPRESS ITEMS: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Section 54957(b)(1) Title: City Clerk REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY MAYOR/AGENCY CHAIR PRAKASH NARAIN MAYOR PRO TEM/AGENCY VICE CHAIR DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER LEROY MILLS COUNCILMEMBER/BOARD MEMBER TODD SEYMORE PLEDGE OF ALLEGIANCE CAMP FIRE USA: "Wa Di Ta Ka Group" Tyler Pike and Victoria Camp, Leaders PRESENTATIONS INTRODUCTION OF NEW CYPRESS POLICE OFFICERS Page 2 March 8, 2010 ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. 1. PUBLIC HEARING REGARDING A PROPOSED AMENDMENT TO CITY FEES FOR EXTRAORDINARY POLICE SERVICES FEE. Prepared by: Mark Yokovama, Chief of Police Recommended Action: That the City Council adopt the Resolution by title only, title as follows, amending and restating the Established Master Schedule of Fees Related to Fees and Charges for Certain City and Recreation and Park Services and Activities. A Resolution of the City Council of the City of Cypress, Amending and Restating Resolution No. 6153 Amending the Established Master Schedule of Fees Related to Fees and Charges for Certain City and Recreation and Park District Services and Activities. Page 3 March 8, 2010 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (2 —10) 2. APPROVAL OF MINUTES. Meeting of February 22, 2010. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. SECOND READING OF AN ORDINANCE ADDING A NEW CHAPTER 17 -66 TO THE CYPRESS MUNICIPAL CODE, THE SAME TO BE ENTITLED "POLICE FEE FOR EXTRAORDINARY POLICE SERVICES." Prepared by: Mark Yokoyama, Chief of Police Recommended Action: That the City Council adopt the Ordinance by title only, title as follows, adding a new Chapter 17 -66 to the Cypress Municipal Code, the same to be entitled "Police Fee for Extraordinary Police Services." An Ordinance of the City Council of the City of Cypress, California, Adding a New Chapter 17 -66 to the Cypress Municipal Code, the Same to be Entitled "Police Fee for Extraordinary Police Services." 5. PROCLAIMING MARCH 30, 2010 AS "WELCOME HOME VIETNAM VETERANS DAY" IN THE CITY OF CYPRESS. Prepared by: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim March 30, 2010 as' Welcome Home Vietnam Veterans Day' in the City of Cypress. Page 4 March 8, 2010 6. CONSIDERATION OF A RESOLUTION ESTABLISHING A RECEIPT AND DISTRIBUTION POLICY REGARDING TICKETS AND /OR PASSES IN CONFORMANCE WITH THE CALIFORNIA CODE OF REGULATIONS 18944.1 AS RECENTLY AMENDED BY THE FAIR POLITICAL PRACTICES COMMISSION AND NOTICE OF RECENT REVISIONS TO GIFT RULES EFFECTIVE FEBRUARY 2010. Prepared by: William Wynder, City Attorney Recommended Action: That the City Council adopt the Resolution by title only, title as follows, establishing a receipt and distribution policy regarding tickets and/or passes in conformance with the California Code of Regulations 18944.1 as recently amended by the Fair Political Practices Commission and Notice of Recent Revisions to Gift Rules effective February 2010. A Resolution of the City Council of the City of Cypress, California, Establishing a Receipt and Distribution Policy Regarding Tickets and/or Passes in Conformance With the California Code of Regulations 18944.1 as Amended by the Fair Political Practices Commission. 7. LETTER OF SUPPORT CITY OF LOS ALAMITOS' REQUEST FOR FEDERAL FUNDS TO SUPPORT JFTB LOS ALAMITOS. Prepared by: Ted Commerdinger, Director of Community Development Recommended Action: That the City Council authorize the Mayor to sign the letter of support. 8. DESIGN REVIEW COMMITTEE PERMIT NO. 2010-01, A REQUEST TO INSTALL A STEALTH ROOFTOP ANTENNA FACILITY ON AN EXISTING OFFICE BUILDING LOCATED AT 10805 HOLDER STREET IN THE PC -1 PLANNED COMMUNITY ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2010 -01, subject to the conditions attached in Exhibit "A" of the Resolution. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2010 -01 With Conditions. Page 5 March 8, 2010 NEW BUSINESS 9. AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE 2009/10 SLURRY SEAL PROJECT, PUBLIC WORKS PROJECT NO. 2009-08. Prepared by: Nick Mangkalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Award a contract for the 2009/10 Slurry Seal Project, Public Works Project No. 2009 -08, in the amount of $1,595,116.07, to the lowest responsible bidder American Asphalt South, Inc., Fontana, California; authorize a contingency of $239,267.43 (15% of bid amount); and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Inspection Services, in the amount of $145,238, within the existing agreement for On -Call Construction Management /Inspection/Engineering Services, for the 2009/10 Slurry Seal Project (Project No. 2009 -08), to Jacobs Field Services North America, Inc. (Jacobs); authorize a contingency of $21,786 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer. 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2009 -10 FOR WARRANTS NO. 12422 THROUGH 12604. Prepared bv: Richard Storey. Assistant City Manager /Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2009 -10. No items. END OF CONSENT CALENDAR RECREATION PARK DISTRICT MATTERS The Cypress_ City Council, Acting as the Ex- Officio Governing Board of Directors. No items. Page 6 March 8, 2010 CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, March 22, 2010, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of March, 2010. /OtuOL /vl Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, MARCH 5, 2010 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING. Page 7