Agenda 2010-10-25CALL TO ORDER 6:00 P.M.
Council Chambers
ROLL CALL
AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, OCTOBER 25, 2010
6:00 P.M., 7:00 P.M.
Public Hearings at 7:00 P.M.
MAYOR/AGENCY CHAIR PRAKASH NARAIN
MAYOR PRO TEM /AGENCY VICE CHAIR DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER LEROY MILLS
COUNCILMEMBER/BOARD MEMBER TODD SEYMORE
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off- Agenda items except as authorized by law. Speakers are
requested to limit their comments to no more than three minutes each.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
This Agenda contains a brief general description of each item to be considered. Except as
otherwise provided by law, no action or discussion shall be taken on any item not appearing in the
following Agenda. Supporting documents, including staff reports, are available for review in the
City Clerk's office.
City Council Agendas/Minutes are available at www.ci.cypress.ca.us.
October 25, 2010
Recess the meeting to Closed Session.
CLOSED
SESSION
ROLL CALL
PLEDGE OF ALLEGIANCE
CITY OF CYPRESS ITEMS:
RECONVENE 7:00 P.M.
Council Chambers
CONFERENCE WITH LEGAL COUNSEL
EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9(a)
Blythe v. North Orange County Community
College District, et al.
Case Number 30- 2008 00103466
Orange County Superior Court
CONFERENCE WITH LEGAL COUNSEL
EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9(a)
Gutierrez v. City of Cypress
Case Number 30- 2009 00302559
Orange County Superior Court
CONFERENCE WITH LEGAL COUNSEL
EXISTING LITIGATION
(Pursuant to Government Code Section 59456.9(a)
Dreyling v. City of Cypress
Case No. 30- 2010 00369064
Orange County Superior Court
MAYOR/AGENCY CHAIR PRAKASH NARAIN
MAYOR PRO TEM /AGENCY VICE CHAIR DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER LEROY MILLS
COUNCILMEMBER/BOARD MEMBER TODD SEYMORE
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October 25, 2010
INVOCATION
PRESENTATIONS ORANGE COUNTY HUMAN RELATIONS COUNCIL
ANNUAL UPDATE
ECONOMIC DEVELOPMENT UPDATE
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR)
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off Agenda items except as authorized by law. Speakers are
requested to limit their comments to no more than three minutes each.
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
PUBLIC HEARINGS
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council and /or the Cypress Redevelopment
Agency.
No items.
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October 25, 2010
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Council requests separate action on a
specific item. Ordinances on the Consent Calendar should be read by title
only prior to taking any action.
CONSENT CALENDAR (1 13)
1. APPROVAL OF MINUTES.
Meeting of October 11, 2010.
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
3. PROCLAIMING NOVEMBER 3, 2010 AS "LAW ENFORCEMENT
RECORDS AND SUPPORT PERSONNEL DAY" IN THE CITY OF
CYPRESS.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council officially proclaim
November 3, 2010 as "Law Enforcement Records and Support
Personnel Day" in the City of Cypress.
4. THE SPIRIT (SOLE PROPRIETORSHIP
IDENTIFY/REALIZE/INSPIRE/TRANSFORM) PROGRAM.
Prepared by: Bill Manis, Redevelopment/Economic Development
Manager
Recommended Action: That the City Council receive and file the
report.
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October 25, 2010
5. APPROVAL OF TASK ORDER WITHIN THE EXISTING ON -CALL
CONTRACT FOR TRAFFIC ENGINEERING DESIGN SERVICES
FOR FIBER OPTIC INSTALLATION AND UPGRADE TO CCTV
SYSTEM ON KATELLA/CERRITOS/WALKER/BALL, PUBLIC
WORKS PROJECT NO. 2010 -09.
Prepared bv: Keith Carter, Associate Engineer/Traffic
Recommended Action: That the City Council: 1) Approve a Task
Order in the amount of $118,600 for Traffic Engineering Design
Services for Fiber Optic Installation and Upgrade to the CCTV System
on Katella /Cerritos/Walker /Ball, Public Works Project No. 2010 -09, to
Iteris, Santa Ana, California; and 2) Authorize $17,800 as contingency
to be used for unforeseen work; and 3) Direct the Director of Public
Works /City Engineer to act as Contract Officer.
6. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE MOODY
STREET BEAUTIFICATION PROJECT, PUBLIC WORKS PROJECT
NO. 2008-04.
Prepared by: Alvin Papa, Senior Civil Engineer
Recommended Action: That the City Council approve the plans and
specifications for the Moody Street Beautification Project, Public
Works Project No. 2008 -04.
7. APPROVAL OF PLANS AND SPECIFICATIONS FOR SEWER
REHABILITATION ON LINCOLN AVENUE AND CYPRESS
STREET, PUBLIC WORKS PROJECT NO. 2008-23.
Prepared bv: Jim Gorin, Associate Engineer
Recommended Action: That the City Council approve the plans and
specifications for Sewer Rehabilitation on Lincoln Avenue and
Cypress Street, Public Works Project No. 2008 -23.
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October 25, 2010
8. AWARD OF CONSTRUCTION CONTRACT AND APPROVAL OF
TASK ORDER FOR CONSTRUCTION INSPECTION AND TESTING
SERVICES FOR SEWER REHABILITATION ON GRINDLAY
STREET, BALL ROAD, MOODY STREET, BISHOP STREET, AND
CERRITOS AVENUE, PUBLIC WORKS PROJECT NO. 2009-14.
Prepared by: Jim Gorin, Associate Engineer
Recommended Action: That the City Council: 1) Award a construction
contract for Sewer Rehabilitation on Grindlay Street, Ball Road, Moody
Street, Bishop Street, and Cerritos Avenue, Public Works Project
No. 2009 -14, in the amount of $508,640, to the lowest responsible
bidder, Mike Prlich Sons, Baldwin Park, California; and authorize a
contingency of $76,300 (15% of Bid amount), and direct the Director of
Public Works /City Engineer to issue any necessary change orders to
complete additional work within budgetary authority; and 2) Approve a
Task Order for Construction Inspection and Testing Services, in the
amount of $77,056, within the agreement for On -Call Construction
Management/Inspection /Engineering Services, for Sewer Rehabilitation
on Grindlay Street, Ball Road, Moody Street, Bishop Street, and
Cerritos Avenue, Public Works Project No. 2009 -14, to Jacobs Field
Services North America, Inc. (Jacobs); and authorize a contingency of
$11,500 (15% of contract amount) to be used for unforeseen work; and
direct the Director of Public Works /City Engineer to act as Contract
Officer.
9. ACCEPTANCE OF 2009/10 SLURRY SEAL PROJECT, PUBLIC
WORKS PROJECT NO. 2009-08.
Prepared by: Nick Manokalakiri, Associate Civil Engineer
Recommended Action: That the City Council: 1) Accept the 2009/10
Slurry Seal Project, Public Works Project No. 2009 -08, as being
satisfactorily completed in conformance with the project
specifications, in the final amount of $1,453,581.68; and 2) Approve
the final retention payment of $145,358.17 to American Asphalt
South, Inc., Fontana, California; and 3) Authorize the City Clerk to
release the Labor and Materials Bond and the Faithful Performance
Bond upon expiration of the required lien period, if no claims or
objections have been filed, upon concurrence of the Director of Public
Works.
10. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF
SEPTEMBER, 2010.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council receive and file the
Investment Report for the month of September, 2010.
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October 25, 2010
11. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2010 -11 FOR WARRANTS
NO. 15171 THROUGH 15367.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council approve the attached warrant
registers and wire transfers for Fiscal Year 2010 -11.
Recreation and Park District Matters:
12. CONSIDERATION OF UPDATES TO THE NON PROFIT
CONTRIBUTION POLICY.
Prepared by: June Liu, Director of Recreation and Community
Services
Recommended Action: That the City Council, acting as the ex officio
goveming Board of Directors for the Cypress Recreation and Park
District, adopt the updates to the Non Profit Contribution Policy to use
for the next Non Profit Contribution Grant Request involving the
2011 -13 award cycle.
13. OVERVIEW OF CONCERTS ON THE GREEN AND NEW
DIRECTION FOR 2011 SERIES.
Prepared by: June Liu, Director of Recreation and Community
Services
NEW BUSINESS
Recommended Action: That the City Council, acting as the ex officio
governing Board of Directors for the Cypress Recreation and Park
District, approve the new direction for the 2011 Summer Concerts on
the Green series in approving staff to directly contract for performers
for four of the nine future summer concerts.
No items.
RECREATION PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex- Officio Governing Board
of Directors.
No items.
END OF CONSENT CALENDAR
'uY
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October 25, 2010
CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Cypress Redevelopment
Agency.
No items.
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency provided that no action may be taken on off Agenda items
unless authorized by law. Speakers are requested to limit their
comments to no more than five minutes each.
ITEMS FROM CITY COUNCIL MEMBERS
•Reports on Committee Assignments
•Other Items
ITEMS FROM CITY MANAGER
ADJOURNMENT
The next meeting will be a Regular Meeting, to be held on Monday, November 8,
2010, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
20 day of October, 2010.
tae4t.bae, erbaetuzen
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683.
NOTIFICATION BY NOON ON FRIDAY, OCTOBER 22, 2010 WILL ENABLE
THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING.
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