Agenda 2010-11-22CALL TO ORDER 6:30 P.M.
Council Chambers
ROLL CALL
AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, NOVEMBER 22, 2010
6:30 P.M., 7:00 P.M.
Public Hearings at 7:00 P.M.
MAYOR/AGENCY CHAIR PRAKASH NARAIN
MAYOR PRO TEM /AGENCY VICE CHAIR DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER LEROY MILLS
COUNCILMEMBER/BOARD MEMBER TODD SEYMORE
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and/or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off Agenda items except as authorized by law. Speakers are
requested to limit their comments to no more than three minutes each.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
This Agenda contains a brief general description of each item to be considered. Except as
otherwise provided by law, no action or discussion shall be taken on any item not appearing in the
following Agenda. Supporting documents, including staff reports, are available for review in the
City Clerk's office.
City Council Agendas/Minutes are available at www.ci.cypress.ca.us.
November 22, 2010
Recess the meeting to Closed Session.
CLOSED
SESSION
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
CITY OF CYPRESS ITEMS:
RECONVENE 7:00 P.M.
Council Chambers
CONFERENCE WITH LEGAL COUNSEL
ANTICIPATED LITIGATION
(Pursuant to Government Code Section
54956.9(b)(1) (3)(A)
Number of Cases: One
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
MAYOR/AGENCY CHAIR PRAKASH NARAIN
MAYOR PRO TEM /AGENCY VICE CHAIR DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER LEROY MILLS
COUNCILMEMBER/BOARD MEMBER TODD SEYMORE
ADMINISTER LOYALTY OATH TO NEWLY
ELECTED COUNCIL MEMBERS
DOUG BAILEY
LEROY MILLS
PRAKASH NARAIN
Recess for reception for newly elected Council Members
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November 22, 2010
ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR)
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and/or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off- Agenda items except as authorized by law. Speakers are
requested to limit their comments to no more than three minutes each.
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
PUBLIC HEARINGS
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council and/or the Cypress Redevelopment
Agency.
No items.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Council requests separate action on a
specific item. Ordinances on the Consent Calendar should be read by title
only prior to taking any action.
CONSENT CALENDAR (1 13)
1. APPROVAL OF MINUTES.
Meeting of November 8, 2010.
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
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November 22, 2010
3. SECOND READING OF ZONING ORDINANCE AMENDMENT
NO. 2010-04, AMENDING SUBPARAGRAPHS 3.15.060.F.4 AND
3.15.070 OF SECTION 15 OF ARTICLE 3 OF THE CYPRESS
ZONING ORDINANCE (APPENDIX "A" OF THE CYPRESS CITY
CODE), ADDING NEW DEFINITIONS TO SECTIONS 6.31.020
REGARDING SIGNAGE.
Prepared by: Ted Commerdinger, Director of Community
Development
Recommended Action: That the City Council adopt the Ordinance by
title only, title as follows, approving Zoning Ordinance Amendment
No. 2010 -04.
An Ordinance of the City Council of the City of Cypress,
California, Amending Subparagraphs 3.15.060.F.4 and
3.15.070 of Section 15 of Article 3 of the Cypress
Zoning Ordinance (Appendix "A" of the Cypress City
Code), Adding New Definitions to Section 6.31.020
Regarding Signage.
4. AWARD OF LEASE FOR DIGITAL COPIERS TO KONICA
MINOLTA BUSINESS SOLUTIONS UNDER THE TERMS AND
CONDITIONS OF A CALIFORNIA MULTIPLE AWARD SCHEDULE
(CMAS) CONTRACT.
Prepared by: Andrew Tse, Administrative Services Manager
Recommended Action: That the City Council: 1) Dispense with the
formal bidding process and enter into the California Multiple Award
Schedule (CMAS) contract number 3- 02- 36 -0052A that lists the terms
for procuring products and services with Konica Minolta Business
Solutions; and 2) Award a 60 month lease effective January 1, 2011
through Konica Minolta Business Solutions, 1900 S. State College
Boulevard, Suite 600, Anaheim, CA 92806 for eight (8) digital copier
machines totaling approximately $3,000 per month depending on
number of copies made, and includes equipment rental, tax, service,
and supplies; and 3) Accept the monthly supply and service costs for
each digital copier at the following rate:
$0.007 per copy for black and white impressions
$0.07 per copy for color impressions
All toner and staples are to be included in the service charge
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November 22, 2010
5. APPROPRIATION OF RESERVE FUND BALANCE FOR
PURCHASE OF PROMOTIONAL BANNERS.
Prepared by: Bill Manis, Redevelopment/Economic Development
Manager
Recommended Action: That the City Council approve the
appropriation of $12,000.00 from the reserved Restricted Fund
Balance for the purchase of promotional banners (Promotional Fund)
of the General Fund to Account No. 111-60199.4103_013.
6. APPROPRIATION OF FUNDS FOR THE CYPRESS CHAMBER OF
COMMERCE.
Prepared by: Bill Manis, Redevelopment/Economic Development
Manager
Recommended Action: That the City Council approve the
appropriation of $5,000 from the Unreserved Fund balance of the
City's General Fund to Account No. 111-60199.4187_100 (Contract
Services Other) to be used as seed money for the Cypress
Chamber of Commerce to upgrade and maintain their new website.
7. APPROVAL OF PLANS AND SPECIFICATIONS FOR 2010/11
OVERLAY PROJECT, PUBLIC WORKS PROJECT NO. 2010-13.
Prepared by: Nick Mangkalakiri, Associate Civil Engineer
Recommended Action: That the City Council approve the plans and
specifications for the 2010/11 Overlay Project, Public Works Project
No. 2010 -13.
8. ACCEPTANCE OF THE OFFICE OF TRAFFIC SAFETY (OTS)
TRAFFIC GRANT.
Prepared bv: Mark Yokovama. Chief of Police
Recommended Action: That the City Council: 1) Accept the Office
of Traffic Safety (OTS) Grant; and 2) Increase estimated revenues
(114-50183.3525 Grants Miscellaneous) in the FY 2010 -2011
General Fund Grants Fund for the grant total of $2,208; and
3) Approve appropriations in FY 2010 -2011 in the General Fund
Grants Fund as follows: 114-50183.4003_21 (Overtime) in the
amount of $2,208.
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November 22, 2010
9. ACCEPTANCE OF THE "AVOID THE 26" OFFICE OF TRAFFIC
SAFETY (OTS) TRAFFIC GRANT AND ADOPTION OF
RESOLUTION IN SUPPORT OF THE OTS TRAFFIC GRANT
GOALS IN THEIR ENTIRETY.
Prepared by: Mark Yokoyama. Chief of Police
Recommended Action: That the City Council: 1) Accept the Office of
Traffic Safety (OTS) Grant; and 2) Adopt the Resolution by title only,
title as follows, agreeing to support the grant goals in their entirety,
and 3) Increase estimated revenues (114-50183.3525 Grants
Miscellaneous) in the FY 2010 -2011 General Fund Grants Fund for
the grant total of $25,000; and 4) Approve appropriations in
FY 2010 -2011 in the General Fund Grants Fund as follows:
114-50183.4003_21 (Overtime) in the amount of $25,000.
A Resolution of the City Council of the City of Cypress,
Authorizing the Acceptance of the "Avoid the 26"
Orange County Regional DUI Campaign and
Agreement with the Office of Traffic Safety Grant
Goals in Their Entirety.
10. ACCEPTANCE OF THE OFFICE OF TRAFFIC SAFETY (OTS)
DRIVING UNDER THE INFLUENCE GRANT.
Prepared by: Mark Yokoyama. Chief of Police
Recommended Action: That the City Council: 1) Accept the Office
of Traffic Safety (OTS) Grant; and 2) Increase estimated revenues
(114-50183.3525 Grants Miscellaneous) in the FY 2010 -2011
General Fund Grants Fund for the grant total of $27,341; and
3) Approve appropriations from the General Fund Grants Fund as
follows: 114 50183.4003_21 (Overtime) in the amount of $27,341.
11. AWARD OF CONTRACT FOR REPLACEMENT OF MOBILE DATA
COMPUTERS.
Prepared by: Richard Storey. Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council: 1) Approve an award
of contract for 30 rugged notebook computers to DuraTech USA, Inc.,
6765 Westminster Ave. #314, Westminster, CA 92683, for an amount
not to exceed $208,697; and 2) Increase the appropriation in
721- 95200.4304_300 by $58,697 and approve a transfer of $58,697
from Asset Seizure funds 281 99999.4501_721 to the Capital
Replacement Fund 721-99999.3901_281.
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November 22, 2010
12. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF
OCTOBER, 2010.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
NEW BUSINESS (14)
Recommended Action: That the City Council receive and file the
Investment Report for the month of October, 2010.
13. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2010 -11 FOR WARRANTS
NO. 15555 THROUGH 15747.
Prepared by: Richard Storey. Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council approve the attached warrant
registers and wire transfers for Fiscal Year 2010 -11.
END OF CONSENT CALENDAR
14. ANIMAL CONTROL CONCERNS ON MARION AVENUE.
Prepared bv: Andrew Tse. Administrative Services Manager
Recommended Action: That the City Council receive and file the
report.
RECREATION PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex- Officio Governing Board
of Directors.
No items.
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November 22, 2010
CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Cypress Redevelopment
Agency.
CONSENT CALENDAR (15)
15. CONSIDERATION OF AMENDMENT NO. 1 TO EXTEND THE TERM
OF THE EXCLUSIVE NEGOTIATION AGREEMENT BETWEEN THE
AGENCY AND HABITAT FOR HUMANITY OF ORANGE COUNTY.
Prepared by: Steve Clarke, Redevelopment Protect Manager
Recommended Action: That the Cypress Redevelopment Agency
"Agency") approve Amendment No. 1 to the Exclusive Negotiation
Agreement between the Agency and Habitat for Humanity of Orange
County "Habitat for the Agency owned property located at 6122
Lincoln Avenue, and authorize the Agency Executive Director to
execute the Amendment.
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and/or the Cypress Redevelopment
Agency provided that no action may be taken on off Agenda items
unless authorized by law. Speakers are requested to limit their
comments to no more than five minutes each.
ITEMS FROM CITY COUNCIL MEMBERS (16)
16. ASSOCIATION OF CALIFORNIA CITIES ORANGE COUNTY.
(COUNCIL MEMBER SEYMORE)
Recommended Action: That the City Council discuss and take
appropriate action.
•Reports on Committee Assignments
•Other Items
ITEMS FROM CITY MANAGER
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November 22, 2010
ADJOURNMENT
The next meeting will be a Regular Meeting, to be held on Monday, December 13,
2010, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
1 7 th day of November, 2010.
Xektae_ tiaioe"&in
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683.
NOTIFICATION BY NOON ON FRIDAY, NOVEMBER 19, 2010 WILL ENABLE
THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING.
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