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Minutes 97-01-13MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD January 13, 1997 The Regular Meeting of the Cypress City Council was called to order at 4:36 p.m., Monday, January 13, 1997 in the Administrative Conference ROOm, WeSt Wing of the Cypress City Hall, 52?5 Orange Avenue, Cypress, Mayor TOm Carroll presiding. PRESENT: ABSENT: Councilmembers Bowman, Jones, Keenan, Piercy and Carroll None Also present were the City Manager, City Attorney, Community Development Director and Finance Director. WORKSHOP SESSION: Implementation of Housing Programs. Mayor Carroll immediately recessed the meeting to enable the Council to act as the Cypress Redevelopment Agency. At 5:05 p.m., the meeting was recessed to enable the Cypress Redevelopment Agency to act as the Cypress City Council. INTERVIEW SESSION: Applicants for Recreation & Community Services Commission. The City Council then conducted oral interviews of six candidates for the Recreation and Community Services Commission. RECESS: The meeting recessed at 6:00 p.m. and reconvened at 6:10 p.m. in the Council Chamber with all Councilmembers present. CLOSED SESSION: Mayor Carroll called for a recess at 6:10 p.m. to enable the City Council to enter into a Closed Session to consider the agendized items of: Conference with Labor Negotiator (Government Code Section 5495?.6) on Cypress Employees', Mid- Management Employees', Public Works Maintenance Supervisors' and Maintenance Employees Associates; and Conference with Legal Counsel (Government Code Section 54956.9(b) on one Anticipated Litigation. The meeting reconvened at 7:00 p.m. with all Councilmembers present. Also present were the City Manager, City Attorney and staff members Racock, Christoffels, DeCarlo, Kelly, Storey and Wicker. 7:00 P.M. SESSION: PLEDGE OF ALLEGIANCE: The Pledge was led by Councilmember Keenan. PRESENTATIONS: Mr. Oscar Valencia, representing the Automobile Club of Southern California presented the 1996 Automobile Club of Southern California Community Traffic Safety Merit Award to Mayor Carroll. Mayor Carroll presented a Certificate of Recognition to Reiko Takeuchi, Senior Adult Student from the ABC Unified School District. The President of H.O.P.E., Mary Ellen Overs, accepted the Mayor's Proclamation honoring the organization on its 20th anniversary. The Cypress High School Athletic Boosters were not present. The Community Development Director provided a brief introduction for the three minute video presentation of the Senior Housing Projection Application for the California Redevelopment Association Award Program. REVIEW OF CLOSED SESSION AGENDA: The City Manager reviewed discussions held during Closed Session on the Agendized items on Conference with Labor Negotiator on collective bargaining negotiations with four employee organizations. The City Attorney commented on Conference with Legal Counsel regarding the anticipated litigation item. CITY COUNCIL MINUTES January 13, 1997 ORAL COMMUNICATIONS: For Clarification of Matters on the ?:00 p.m. Agenda. No one wished to speak. Mayor Carroll mentioned an item to be placed on the Agenda regarding the Orange County Transportation Authority acting as the Metropolitan Planning Organization and the City of Cypress would like to vote on this matter. The City Manager noted that this is an urgency item, it become known after the agenda had been distributed and it required a four-fifths vote to place it on the agenda. It was moved by Councilmember Jones and seconded by Councilmember Bowman to place this item on the Agenda. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None The City Attorney numbered the item 33A. AWARD OF CONTRACTS: CONTINUATION OF CONSIDERATION OF AWARD OF CONTRACT FOR REROOF OF CYPRESS BOYS AND GIRLS CLUB, PUBLIC WORKS PROJECT NO. 9632, REQUEST FOR QUOTATION NO. 9697-10: The staff report was presented by the Public Works Director who reported that three bids were received for the rerooflng of the Cypress Boys and Girls Club building. Due to the bids coming in higher than the budgeted amount of $25,000, an additional appropriation was also requested. This item was continued from the December 10, 1996 meeting to clarify Council's questions regarding lease obligations and project cost. Upon recommendation from the City Attorney, it was decided to budget for the roof repairs and upon completion, send the Club a bill to maintain the lease integrity. It was moved by Councilmember Jones and seconded by Councilmember Bowman to: Award a contract for reroofing the Cypress Boys and Girls Club in the amount of $32,?84 (award amount of $29,804 plus ten percent contingency) to Coast Roof Co., Inc., 2301 E. Orangethorpe Avenue, Fullerton, CA 92834; and o Authorize the transfer of $?,800 from the unreserved fund balance of the General Fund to Account NO. 4187-11-210-08. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONTINUATION OF CONSIDERATION OF AWARD OF THREE-YEAR CONTRACT FOR PUBLICATION OF LEGAL ADVERTISEMENTS: The City Manager asked the Finance Director to present the staff report which described the two bids received for the publication of legal advertisements. The publication of legal advertisements requires that a newspaper be adjudicated. Cypress News itself is not legally adjudicated for Orange County. However, the legal advertising for the City of Cypress would be inserted in the Buena Park News and also published in the Cypress News and La Palma News. The News-Enterprise is legally adjudicated for Orange County. Councilmember Jones asked if the price quoted for the Cypress News was guaranteed for three years and the Finance Director responded in the affirmative adding that it is a non-exclusive contract. Councilmember Bowman asked for clarification on the adjudication, which was explained by the Finance Director. The City Attorney advised that, based upon the quotation submitted by Cypress News, legal advertising for the City of Cypress would be inserted in the Buena Park News, which would satisfy the adjudication requirement. Mrs. Gerry Erskine, representing the News-Enterprise, mentioned that Cypress News did not have a right to bid on the contract; the Buena Park News could have bid on it. She has been publishing legals for the City of Cypress for over 30 years. Councilmember Keenan expressed a desire for a rotation of the contract in an attempt to reach different readers. CITY COUNCIL MINUTES January 13, 1997 Councilmember Jones suggested that the contract be approved for a one year period. The Finance Director would discuss a one year contract with the Cypress News to determine if they would accept that. It was moved by Councilmember Jones and seconded by Councilmember Bowman to award a one year contract to Cypress News, 1771 S. Lewis Street, Anaheim, CA 92805, with the understanding that the prices are as quoted in the bid. Councilmember Bowman expressed concern about the bid but because of the dollar amount, Council has no choice but to go with the low bidder on a trial basis. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: 0 COUNCILMEMBERS: 0 COUNCILMEMBERS: Bowman, Jones, Keenan, Pierc¥ and Carroll None None CONSIDERATION OF AWARD OF CONTRACT TO PURCHASE FIVE (5) UNMARKED POLICE VEHICLES: The Police Chief summarized the staff report which requested the replacement of four unmarked police vehicles and the addition of one unmarked police vehicle. During the 1996/97 budget process, $92,000 was budgeted for this purchase. Five bids were received and Council approval was sought to award a contract to purchase these vehicles from the lowest bidder. It was moved by Councilmember Bowman and seconded by Councilmember Pierc¥ to award a contract for the purchase of five 1997 Ford Taurus Sedans to Fairway Ford, 1350 EaSt Yorba Linda Blvd., Placentia, CA 92870 in an amount not to exceed $85,499.63. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF AWARD OF CONTRACT TO PURCHASE FIVE (5) TACTICAL VESTS FOR THE WARRANTY ENTRY TEAM: The City Manager requested the Police Chief review the staff report which noted that the Police Department's Warrant Entry Team is responsible for the service of high risk Search/Arrest Warrants. During such operations, officers a~empt to arrest known felons and narcotic dealers who are oftentimes armed. This type of search/arrest situation has a high degree of potential for a violent confrontation. As a means of providing the highest degree of protection, special tactical vests are issued to the officers when conducting those types of warrant service. Council approval for the purchase of five new tactical vests for the Warrant Entry Team is being sought. It was moved by Councilmember Keenan and seconded by Councilmember Jones to award a contract for the purchase of five new tactical vests to U.S. Armor, 11843 East Smith Avenue, Santa Fe Springs, CA 90670, in an amount not to exceed $6,141.75. Funds are available in the Narcotic ASSet Seizure Account Number 4104-28-179~05 for the purchase. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Pierc¥ and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF AWARD OF CONTRACT FOR AERIAL/FIELD SURVEY AND PRELIMINARY ROADWAY DESIGN FOR THI~ LINCOLN AVENUE WIDENING PROJECT, PUBLIC WORKS PROJECT NO. 9641: The City Manager advised that this item resulted from the City Council workshop held on December 10, 1996 discussing Lincoln Avenue Redevelopment efforts and the need for this survey. The Public Works Director referenced the staff report which requested a contract be awarded to an engineering firm to produce accurate, as-built drawings of the existing street improvements on Lincoln Avenue. This information is needed before staff can finalize the street portion of the Lincoln Avenue Specific Plan. It was moved by Councilmember Bowman and seconded by Councilmember Pierc¥ to: Appropriate $60,000 from the 1996-97 Capital Improvement Program Lincoln Avenue Improvements project reserve fund to Account No. 4187-15~400-21. Award a contract for aerial/field survey and preliminary roadway design for the Lincoln Avenue Widening Project, Public Works Project No. 9641, to GFB-Friedrich 3 CITY COUNCIL MINUTES January 13, 1997 & Associates, Inc., 6529 Riverside Avenue, Suite 230, Riverside, CA 92506, in an amount not to exceed $60,000. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF AWARD OF CONTRACT FOR NORTH END RESIDENTIAL STUDY: The Community Development Director called upon Alice Angus, City Planner, to present the staff report. As part of the General Plan Update, the City has identified a number of issues relating to residential areas in the northern part of the City. This item was recently considered at a City Council workshop to prioritize the study areas. A scope of work to address the issues was then considered by the City Council on October 28, 1996. At that time, direction was given to solicit proposals and to have the proposals broken down by area and task. Three proposals were received in response to the Request for Proposal. After a brief question and answer period between staff and the Council, it was moved by Councilmember Bowman and seconded by Councilmember Jones to award the contract for the North End Study to Cotton/Beland/Associates, Inc. (CBA), 747 E. Green Street, Suite 400, Pasadena, CA 91101-2119 in an amount not to exceed $23,000. Sufficient funding has been budgeted in ACCOUnt No. 4189-11-193-06 for this consultant project. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF APPROPRIATION OF FUNDS AND CONTRACT ADDENDUM FOR IVY LANDSCAPE ARCHITECTS AND/OR P & D TECHNOLOGIES FOR THE COMPLETION OF LINCOLN AVENUE SPECIFIC PLAN STREETSCAPE/LANDSCAPE AND/OR DESIGN DRAWINGS: The City Manager asked the Community Development Director to review the staff report which noted that, at the December 9, 1996 City Council Workshop, staff updated the Council on the status of the Committee and requested direction in policy areas relating to the implementation of the Specific Plan. Attention was given to the expansion of the Committee budget by approximately $15,000 to allow for completion of the streetscape/landscape and/or design drawings. Staff is now returning for an appropriation of funds for a contract addendum for consultant work provided by Ivy Landscape Architects and/or P & D Technologies on the streetscape and/or design portion of the Specific Plan. It was moved by Councilmember Jones and seconded by Councilmember Bowman to appropriate $15,000 in Account Number 4189-11-193-06 from the unreserved account of the General Fund and approve a contract addendum for $15,000 to Ivy Landscape Architects, Inc., One Venture, Suite 200, Irvine, CA 92618, and/or P & D Technologies, 1100 Town & Country Road, //300, Orange, CA 92868, for the remaining landscape/architectural and/or design drawings needed to adequately depict a sample of the Lincoln Avenue improvements. The City Manager added that the aerial survey work, the design and final drawings will be synchronized to proceed without duplication and rework. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Councilmember Bowman asked that Item NO. 16, Supplemental EIR for the Cypress Business and Professional Center Specific Plan Amendment Related to the Proposed Brethren Christian Junior/Senior High School Project, be removed. Mayor Carroll had requested Item No. 16 be removed also and he asked that Items NO. 18 and 20, 4 CITY COUNCIL MINUTES January 13, 1997 Agreement with Caltrans for Seismic Retrofit of Lincoln Avenue Bridge and Orange County Urban Parks Financial Assistance Program, respectively, be pulled. It was moved by Councilmember Bowman and seconded by Councilmember Jones to approve the Consent Calendar Items No. 8 through 21, with the exception of Items No. 16, 18 and 20. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: 0 COUNCILMEMBERS: 0 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll None None Item No. 8: Motion to Approve City Council Minutes of December 10, 1996. Recommendation: That the City Council approve the Minutes of the Adjourned Regular Meeting of December 10, 1996, as submitted. Item No. 9: Motion to Introduce and/or AdOpt All Ordinances and resolutions Presented for Consideration by Title Only and to Waive Further Reading. Item No. 10: Consideration of an Application for an Original Alcoholic Beverage License Filed by Hardage Hotels I, LLC, D.B.A. Woodfin Suites Hotel, 5905 Corporate Avenue, Cypress. Recommendation: Receive and file. Item No. 11: Consideration of Claim Filed by Ryan Robertson. Recommendation: Receive and file. Item NO. 12: Consideration of Design Review Committee's Approval of DRC #96-38, #96- 39, #96-40 and #96-41. Recommendation: That the City Council adopt the Resolutions by title only, titles as follow, approving Design Review Committee Permits #96-38, #96-39, #96-40 and #96-41 - with conditions. RESOLUTION NO. 4739 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 96-38 - WITH CONDITIONS. RESOLUTION NO. 4740 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 96-39 - WITH CONDITIONS. RESOLUTION NO. 4741 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 96-40 - WITH CONDITIONS. RESOLUTION NO. 4742 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 96-41 - WITH CONDITIONS. Item No. 13: Consideration of Claim Filed by Sofia Navarro. Recommendation: Receive and file. Item No. 14: Continued Consideration of Amendment to Design Review Committee No. 95-57 for the Construction of a Parapet. Recommendation: That the City Council continue this item to the January 27, 1997 City Council meeting. Item No. 15: Consideration of Approval of the Second Amendment to the Cities for Used Oil Recycling Working Group Joint Powers Agreement, Public Works Project No. 9323. CITY COUNCIL MINUTES January 13, 1997 Recommendation: That the City Council: 1) Approve the Second Amendment to the Cities for Used Oil Recycling Working Group Joint Powers Agreement; and 2) Authorize the Mayor to execute said Amendment. Item No. 17: Consideration of a Resolution Approving Plans and Specifications for the Construction of Improvements to Bolsa Chica Channel by the Orange County Environmental Management Agency Funded by the Orange County Flood Control District. Recommendation: That the City Council adopt the Resolution by title only, title as follows, approving the Plans and Specifications for the construction of improvements to Bolsa Chica Channel from Stanton Channel, north to Katella Avenue, by the Orange County Environmental Management Agency, funded by the Orange County Flood Control District. RESOLUTION NO. 4743 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE BOLSA CHICA CHANNEL FROM STANTON CHANNEL NORTH TO KATELLA AVENUE, BY THE ORANGE COUNTY ENVIRONMENTAL MANAGEMENT AGENCY, FUNDED BY THE ORANGE COUNTY FLOOD CONTROL DISTRICT. Item NO. 19: Consideration of Attendance at the 1997 Cypress College Americana Awards Banquet. Recommendation: That the City Council support the 1997 Cypress College Americana Awards Banquet by purchasing a table for ten at the cost of $1,500. Recreation & Park District Matters: Item No. 21: Consideration of Appropriation of Funds for Lexington Junior High School/AYSO Sports Field Lighting Project. Recommendation: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, transfer $60,000 from the Reserve Fund Balance of the Cypress Recreation and Park District tO Account 4186-12-552-29 of the Cypress Recreation and Park District. With regard to Item NO. 16, Consideration of an Extension of Time to Complete and Certify the Supplemental Environmental Impact Report for the Cypress Business and Professional Center Specific Plan Amendment, Related to the Proposed Brethren Christian Junior/Senior High School Project, Councilmember Bowman said that he may have a financial interest in property within 300 feet of the subject site, he has discussed the matter with the City Attorney and will abstain on the vote. Mayor Carroll asked what additional information was needed and the Community Development Director responded that staff and the applicants were still resolving issues related to traffic impacts. It was moved by Councilmember Jones and seconded by Councilmember Piercy to adopt the Resolution by title only, title as follows, approving a six (6) month time extension for the preparation of the Supplemental Environmental Impact Report for the Amendment to the Cypress Business and Professional Center Specific Plan. RESOLUTION NO. 4744 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING A SIX (6) MONTH TIME EXTENSION FOR THE COMPLETION AND CERTIFICATION OF THE SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT FOR THE CYPRESS BUSINESS AND PROFESSIONAL CENTER SPECIFIC PLAN AMENDMENT. The motion carried by the following roll call vote: AYES: NOES: ABSENT: ABSTAINED: 4 COUNCILMEMBERS: Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None I COUNCILMEMBERS: Bowman Regarding Item No. 18, Consideration of Approval of Supplemental Agreement With Caltrans for Seismic Retrofit of Lincoln Avenue Bridge at Coyote Creek Channel, Public CITY COUNCIL MINUTES January 13, 1997 Works Project NO. 9620, Mayor Carroll asked why the bridge needed to be retrofitted and who will pay the bill. The Public Works Director replied that the bridge was determined to be deficient after the 1989 Loma Prieta earthquake and Caltrans is asking for assistance. The City has agreed because the bridge fits into the Lincoln Avenue project and will eventually have to be widened. It was moved by Mayor Carroll and seconded by Councilmember Keenan that the City Council adopt the Resolution by title onlv, title as follows, authorizing the City Engineer to execute the Supplemental Agreement No. 014 tO Local Agency-State Agreement for Federal-Aid Project No. 12-5330, to secure funding for the preliminary engineering phase of Seismic Retrofit of Lincoln Avenue Bridge at Coyote Creek Channel, Public Works Project No. 9620. RESOLUTION NO 4745 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING PROGRAM SUPPLEMENT NO. 014 TO CITY OF CYPRESS/STATE OF CALIFORNIA AGREEMENT NO. 12- 5330. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None In regard to Item No. 20, Consideration of Resolution for Participation in the Orange County Urban Parks Financial Assistance Program, Mayor Carroll had some questions on the financing of the project. The Recreation and Park District Director explained that the grant comes from the Orange County Department of Harbors and Beaches for a park project at Veterans Park. The money will be expended by the City and then the County will reimburse the City for those funds. It was moved by Mayor Carroll and seconded by Councilmember Bowman that the City Council, acting as the ex-officio Board of Directors of the cypress Recreation and Park District, adopt the Resolution by title only, title as follows, giving the Director of the Cypress Recreation and Park District authority to conduct all negotiations, execute and submit all documents, including but not limited to, applications, agreements, amendments, and payment requests which may be necessary for completion of the project. RESOLUTION NO. 190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, EXoOFFIClO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, APPROVING THE ClTY'S PARTICIPATION IN THE SECOND DISTRICT - URBAN PARKS PROGRAM FINANCIAL ASSISTANCE AGREEMENT FOR VETERANS PARK PICNIC FACILITY PROJECT WITH THE COUNTY OF ORANGE. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None END OF CONSENT CALENDAR ORDINANCES (Second Reading): Councilmember Bowman commented that a recent survey revealed that crime is the number one concern and issue of the residents of Orange County and the City of Cypress. He related statistics on crimes committed in the City by non-residents and referenced the headline in the Los Angeles Times on curtailing youth crime. Councilmember Bowman recommended that the Council not repeal the ordinance until there are other options to deal with the issue of truancy and juvenile crime, leaving the present ordinance in place to sunset in six months if it is not working or there is a better way to handle truancy and juvenile crime. Councilmember Jones agreed that crime is certainly an issue and a concern; however, she didn't believe that school truancy was the way to deal with crime. Her major concern has been the fact that it does criminalize a child earIv in the process. There is a state education code that addresses the truancy problem and it can bring the juvenile to the court system eventually. She suggested an appeal to the State legislators to CITY COUNCIL MINUTES January 13, 1997 change or strengthen the State Education Code and utilize programs available to cities to help with counseling and prevention programs. She will vote to repeal the ordinance. Councilmember Keenan stood by statements he has made previously and would vote to repeal the ordinance. Councilmember Piercy said she stood by the comments she had made in previous discussions and she would vote not to repeal the truancy ordinance. It was moved by Councilmember Keenan and seconded by Councilmember Jones to order the following ordinance read by title only, title as follows and to adopt the ordinance repealing Ordinance No. 958. Mr. George Hallak, 5452 Marion Avenue, Cypress, expressed concern about the proposed repeal of the truancy ordinance and most of those speaking against the ordinance at previous Council meetings were from outside the City. He asked the Council not to repeal the ordinance. Mayor Carroll said that he has been against the concept of this truancy ordinance since its inception and he would vote to repeal the current ordinance because it is the wrong way to fight crime. ORDINANCE NO. 960 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, REPEALING ORDINANCE NO. 958, RELATING TO SECTIONS 17-71 THROUGH 17-71g OF THE CODE OF THE CITY OF CYPRESS, RELATING TO SCHOOL ATTENDANCE AND TRUANCY. The motion carried by the following roll call vote: AYES: NOES: ABSENT: 3 COUNCILMEMBERS: Jones, Keenan and Carroll 2 COUNCILMEMBERS: Bowman and Piercy 0 COUNCILMEMBERS: None PUBLIC HEARINGS-. 7:30 P.M. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 96- 4, WIRELESS COMMUNICATIONS TRANSMISSION FACILITY, 6555 KATELLA AVENUE, CYPRESS: The Council was advised that this application had been withdrawn; therefore, the Mayor closed the public hearing on this matter. CONSIDERATION OF AMENDMENT TO CONDITIONAL USE PERMIT NO. 86-11 ADDITION OF A COMMERCIAL COACH FOR CLASSROOM PURPOSES TO THE HOLY CROSS LUTHERAN CHURCH SITE, 4321 CERRITOS AVENUE: The public hearing was opened by Mayor Carroll. The City Manager asked the communl~/Development Director to summarize the staff report which represented a request to add a 1,440 square foot commercial coach for classroom purposes to the rear portion of the Holy Cross Lutheran Church site located at 4321 Cerritos Avenue. The proposed project meets the building setback standards as set forth in the RS-6000 Residential Single-family Zone. In accordance with the requirements of the California Environmental Quality Act (CEQA) this project has been determined to be categorically exempt, Class 3. Based on the analysis of the proposed use and its compatibility with surrounding uses, staff is recommending approval of Amendment to Conditional Use Permit No. 86-11, as conditioned. NOtices of the public hearing were posted, published and mailed to all property owners within 300 feet of the subject property. The public hearing notice published for this project indicated that two commercial coaches would be placed on the property. However, in order to comply with limitations associated with increasing the square footage of the existing nonconforming school use, the request has been modified to one coach. Staff did receive one call from a residential property owner residing adjacent to the north of this property, who requested that the block wall along the north property line be increased in height to reduce potential noise and visual impacts from the proposed school expansion. Councilmember Bowman remarked that the church was in place prior to the adjacent residential development. Now, almost 40 years later, the block wall has to be raised to six feet in height because the zoning has been changed in the interim. The Community Development Director explained that the zoning is the same and the tract map could be CITY COUNCIL MINUTES January 13, 1997 reviewed, but there may not have been a six foot block wall requirement. If the church and residential uses are compatible, there will not be a need for an increase in the wall and it would not be required. Mayor Carroll asked if anyone wished to speak in favor of the application. Ms. Verna Dodson, 5771 La Jolla Way, Cypress, said she was speaking with the Pastor to try and get the senior day care center started at this church. No one wished to speak further on the project. It was moved by Councilmember Bowman and seconded by Councilmember Jones to close the public hearing and adopt the Resolution by title only, title as follows, approving Amendment to Conditional Use Permit No. 86-11, subject to conditions. RESOLUTION NO 4746 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING AMENDMENT TO CONDITIONAL USE PERMIT NO. 86-11 - WITH CONDITIONS. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF PUBLIC HEARING RE: EXTENSION OF CONDITIONAL USE PERMIT NO. 95-.q AND VARIANCE NO. 95-5, LOCATED AT 8721 ACACIA DRIVE, CYPRESS: Mayor Carroll declared the hearing open. The Community Development Director presented the staff report which requested an extension for Conditional Use Permit No. 95-9 and Variance NO. 95-5 previously approved at the August 14, 1995 City Council meeting. The project was for the construction of a 4,622 square foot, two story single-family residence. A conditional use permit was required for the construction of a second story balcony. A variance was required for the depth of the balcony and for a three foot encroachment into the side yard. Both applications expire after one year unless a building permit is issued and construction is pursued. The applicant has submitted grading plans to the Engineering Division during this past year; however, they have been unable to pull permits due to various delays. The applicant has demonstrated an effort to continue with the development of the project and is requesting a one year extension as allowed by the zoning Code. Notice of the public hearing was mailed to all property owners within a 300 foot radius and, as of the drafting of this report, staff has not received written or oral communications. The applicant, Ms. Maria Dantema, 17924 Pioneer Blvd., Artesia, asked the Council to approve the extension. NO one spoke in support of or in opposition to the application for the extension. It was moved by Councilmember Jones and seconded by Councilmember Keenan to close the public hearing and adopt the Resolutions by titles only, titles as follow, granting an extension for Conditional Use Permit 95-9 and Variance No. 95-5 for a one year period, subject to conditions. RESOLUTION NO. 4747 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING EXTENSION OF CONDITIONAL USE PERMIT NO. 95-9 - WITH CONDITIONS. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, GRANTING AN EXTENSION OF A VARIANCE FROM THE TERMS OF THE ZONING ORDINANCE OF THE CITY OF CYPRESS TO ALLOW THE ENCROACHMENT OF THREE (3) FEET INTO THE SIDE YARD SETBACK AND THE EXTENSION OF A BALCONY FROM FOUR (4) FEET TO TEN (10) FEET IN ONE DIRECTION - VARIANCE NO. 95-5. The motion unanimously carried by the following roll call vote: CITY COUNCIL MINUTES January 13, 1997 AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None RECESS: Mayor Carroll recessed the meeting at 8:26 p.m. and reconvened the meeting at 8:40 p.m. with all Councilmembers present. DEFERRED BUSINESS: CONTINUATION OF CONSIDERATION OF PREPARATION OF REQUEST FOR PROPOSAL FOR PURCHASE OF TELEPHONE SYSTEM: The City Manager called upon the Administrative Services Director who introduced telephone consultant, Larry Lichty of L.S. Lichty & Associates to summarize the staff report which assessed City telephone needs, requested preparing a Request for Proposal (RFP) for the purchase of new telephones and switching equipment, solicitation and screening bids and overseeing the implementation of the new system. He also presented his findings and recommendations for a new telephone system and requested approval to proceed with the releasing an RFP for purchase or lease/purchase of new telephone equipment and voice cabling. Initial findings indicated the proposed action would result in an annual cost reduction of approximately $17,000 to $20,000 while providing state-of-the-art equipment and service. Councilmember Jones expressed concern about the possibility of the City's acquisition of their own PBX system as opposed to leasing through a Centrex system and mentioned the City of Garden Grove's experience. There did not seem to be the justification for the purchase of the City's own system without a better understanding of the project especially equipment obsolescence, maintenance service contracts and financial justification. She mentioned the possibility of a workshop for further clarification. Mr. Lichty replied that the worst case scenarios are factored into the cost figures, but exact costs are unknown until the project goes to bid. At the time bids are received, he will provide the Council with a report that identifies the costs and guarantees. Mayor Carroll questioned the amount of money estimated for upgrading each station and the number of telephones needed. Councilmember Piercy mentioned the computer upgrade and the interfacing with the telephone lines. After further discussion, Mayor Carroll asked to see the costs for recabling and equipment separated. The Public Works Director and the Police Chief commented on the need for the number of telephone lines because of the other equipment utilized. The task force struggled with the cost difference between the purchase of new instruments and the additional purchase of a switch. Financially, it appeared the City would be better off if they bought the switch also. Staff is asking to be allowed to solicit bids to establish a more detailed analysis on the cost payback and the maintenance concerns. After some additional discussion, the City Manager cited the issues that had been raised and he suggested that this item be discussed in a workshop. It was moved by Councilmember Jones and seconded by Councilmember Bowman to agendize this item for a workshop session. The motion unanimously carried with the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None NEW BUSINESS: CONSIDERATION OF DESIGN REVIEW COMMITTEE NO. 96-42, TWO-STORY OFFICE/WAREHOUSE/MANUFACTURING BUILDING FOR EXHIBIT GROUP/GILTSPUR, INC., 5560 KATELLA AVENUE, CYPRESS: The City Manager asked the Community Development Director to present the staff report which represented a request to construct a 215,000 square foot two-story office/warehouse/manufacturing building on the property located 10 CITY COUNCIL MINUTES January 13, 1997 at 5560 Katella Avenue in the PC-4 Planned Community Business Park Zone. The proposed development meets the standards as set forth in the Warland/Cypress Business Center Specific Plan and the Cypress Zoning Code. In accordance with the requirements of the California Environmental Quality Act, a mitigated Negative Declaration will be filed for this development. Based on the analysis of the proposed use and its compatibility with surrounding uses, staff is recommending approval of Design Review Committee NO. 96-42, as conditioned. She introduced Mr. Glen Lajoie, environmental consultant, RBF Associates, who provided a brief sketch of his background and he spoke on the environmental process used. Responding to the Mayor, the Public Works Director explained the basis for the number of trips allowed for the area. After a question and answer period on traffic, hazardous materials and air quality, Mr. John Law and Mr. Carl Robertson, co-partners in Warland Investments, along with Del Derevere, were introduced. Mr. Law said he believed this was a well designed building, placed properly for its use and compatible with the surrounding land uses. He noted page 36 of the Environmental Analysis, which described how the traffic study was done and it appeared the traffic impacts are minimal. He then commented on the prospective tenant, Viad Corporation, Exhibit Group Giltspur, a low density business. It was moved by Councilmember Bowman and seconded by Councilmember Jones to: Approve the Mitigated Negative Declaration in accordance with the requirements of the California Environmental Quality ACt (CEQA); and, AdOpt the Resolution by title only, title as follows, approving Design Review Committee No. 96-42, subject to conditions. RESOLUTION NO. 4749 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 96-42 - WITH CONDITIONS. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF WORKPLAN FOR LINCOLN AVENUE SPECIFIC PLAN: The staff report was summarized by the Community Development Director and provided a brief history of the Lincoln Avenue Implementation Subcommittee. It also addressed the workplan, the additional appropriation and award of contract for completion of streetscape and design graphics. The award of contract for the aerial/field survey and preliminary roadway design are being addressed in separate reports. Councilmember Bowman asked if there had been any discussion about the Committee returning to the property owners to determine if they want a Special Assessment District as far as improvements. The Community Development Director will add a discussion on a Special Assessment District to the workplan. It was moved by Councilmember Jones and seconded by Councilmember Bowman to approve the workplan for the Lincoln Avenue Specific Plan, including authorization for continued staff support of the Lincoln Avenue Association Formation Steering Committee through August, 1997. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF SCHEDULING INTERVIEW SESSION OF APPLICANTS FOR APPOINTMENT AS ALTERNATES TO THE CYPRESS SENIOR CITIZENS COMMISSION: The City Manager presented the staff report which stated that four Alternate positions were available on the Cypress Senior Citizens Commission. Five applications had been received from interested 11 CITY COUNCIL MINUTES January 13, 1997 residents and staff requested the City Council to schedule a date and time to conduct oral interviews. After discussion, it was moved by Councilmember Bowman and seconded by Councilmember Jones to schedule interviews for Monday, January 27, 1997, beginning at 4:30 p.m. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF APPOINTMENTS TO THE CYPRESS RECREATION AND COMMUNITY SERVICES COMMISSION: Mayor Carroll referred to the staff repor~ commenting that the City Council had interviewed 12 applicants on January 6, for the two vacancies currently existing on the Cypress Recreation and Community Services. At the meeting of January 13, 1997, the Council concluded the process by interviewing an additional six applicants. He noted that there will be three additional vacancies on June 30, 1997. The Council will fill the two current vacancies now and appoint three additional applicants for the vacancies occurring June 30. He announced that the current vacancies will be filled by Ann Fowler and Bobbi Bloch. Bill Wostenberg, Bill Woodson and David Bornstein will replace those Commissioners whose terms will expire on June 30, 1997. CONSIDERATION OF APPOINTMENT OF ClTY'S REPRESENTATIVE AND ALTERNATE TO THE LIBRARY ADVISORY BOARD: Attached to the staff report was a copy of a communication from Mr. John Adams, County Librarian, advising that on December 17, 1996, the Orange County Board of Supervisors approved the Orange County Public Library Revitalization Plan. One of the elements of the plan is the creation of a Library Advisory Board to be composed of City Council Members who will be responsible for formulating policy and budget recommendations for the Board's consideration. In this regard, the City Council is requested to appoint a representative and an alternate to serve on this body. Councilmember Keenan volunteered to be the alternate member. Councilmember Jones will remain as principle; however, if the meetings are to be held during the day or there is a conflict with any other regularly scheduled evening meetings, she will be unable to retain the position. It was moved by Councilmember Jones and seconded by Mayor Carroll to appoint Councilmember Jones as the City's representative to the Library Advisory Board, unless the meetings are held during the day or there is a conflict with any other regularly scheduled evening meetings, and Councilmember Keenan to serve as the alternate. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: .None 0 COUNCILMEMBERS: None CONSIDERATION OF MEMORANDA OF UNDERSTANDING AND AUTHORIZING RESOLUTIONS FOR THE CYPRESS EMPLOYEES' ASSOCIATION, PUBLIC WORKS MAINTENANCE SUPERVISORS' ASSOCIATION, AND THE CYPRESS MAINTENANCE EMPLOYEES ASSOCIATION: The City Manager reviewed the staff repor~ advising that the City has been in labor negotiations with employee bargaining units. Three of those units, the Cypress Employees, Public Works Maintenance Supervisors' and Cypress Maintenance Employees' Associations have reached tentative agreement and those agreements are before the City Council for ratification. It was moved by Councilmember Bowman and seconded by Councilmember Jones to adopt the Resolutions by titles only, titles as follow, ratifying the MOU between the City and the Cypress Employees', Public Works Maintenance Supervisors' and Maintenance Employees Associations. RESOLUTION NO 4750 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS THE EX- OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS EMPLOYEES' ASSOCIATION, CONCERNING WAGES, SALARIES, FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. 12 CITY COUNCIL MINUTES January 13, 1997 RESOLUTION NO. 4751 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS PUBLIC WORKS MAINTENANCE SUPERVISORS' ASSOCIATION CONCERNING WAGES, SALARIES, FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. RESOLUTION NO. 4752 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS THE EX- OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION, CONCERNING WAGES, SALARIES, FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. The motion unanimously carried with the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 24119 - 24517: It was moved by Councilmember Jones and seconded by Councilmember Bowman to approve the Commercial warrant List for Warrants No. 24119 through 24517 in the amount of $1,795,461.77. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Pierc¥ and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None Regarding the added Agenda Item, No. 33A, Councilmember Bowman reported that a FAX was received from the Orange County League of Cities requesting each city to take an action or pass a resolution to oppose the Orange County Board of Supervisors proposal that the Orange County Transportation Authority be the Metropolitan Planning Organization (MPO) for this area. Presently, the Southern California Association of Governments (SCAG) is the MPO for the area encompassing the counties of LOS Angeles, Orange, Riverside, San Bernardino, Imperial and Ventura. It would probably be the consensus of the cities that if there were going to be an MPO, it would be similar to the Council of Governments recently formed in Orange County, which is made up of the cities of Orange Count/and not a single purpose agency such as the OCTA tO act as the MPO designee. It was moved by Councilmember Bowman and seconded by Councilmember Jones that the Council take an action opposing the OCTA acting as the MPO for the Southern California area. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Pierc¥ and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None Cypress Recreation & Park District Matters: The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. CONSIDERATION OF APPROVAL OF JOINT USE AGREEMENT WITH THE ANAHEIM UNION HIGH SCHOOL DISTRICT: The City Manager called upon the Recreation and Park District Director to summarize the staff report proposing that the Cypress Recreation and Park District and Anaheim Union High School District enter into a formal joint use agreement. A dr~ft of the proposed agreement was attached and had been reviewed by the District and the Anaheim School District staffs. The Recreation and Community Services Commission reviewed the agreement at its regular meeting in October and unanimously recommended Council approval. Responding to Mayor Carroll, the Recreation and Park District Director replied that this agreement will make more facilities available to the City and allowed the City to schedule all the open space facilities as well as the school building facilities. It was moved by Councilmember Jones and seconded by Councilmember Bowman that the City Council, acting as the ex-officio governing Board of Directors for the Cypress 13 CITY COUNCIL MINUTES January 13, 1997 Recreation and Park District, approve the joint use agreement with the Anaheim Union High School District, as recommended by the Recreation and Community Services Commission. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None CONSIDERATION OF ADULT DAY CARE PROGRAM AND FACILITY: The staff report was summarized by the Recreation and Park District Director advising that following the passage of Advisory Measure F in the Special Municipal Election on November 7, 1995, the Council directed staff to pursue information concerning the feasibility of an adult day care facility. The District requested participation in a citizens advisory committee to assist in giving input and gathering factual information concerning a facility. The citizens committee met from May 22, 1996 through September 25, 1996 to assist in the preparation of direction, a master plan for a possible future adult day care program and facility options to present to the Senior Commission. The Cypress Senior Citizens Commission, at ils regular meeting of November 13, 1996, reviewed and discussed information concerning guidelines for an adult day care program and facility and made a majority vote recommendation. There were questions of the Director from the Council on funding, hours of operation, referrals, facility size, staffing and need. Councilmember Jones suggested that this item be discussed at a Council workshop for consideration and prioritization. Mayor Carroll asked if anyone in the audience wished to comment on this item. Ms. Verna Dodson, 5771 La Jolla Way, Cypress, provided the Council with a report from the Orange County Adult Day Care Coalition. She said there are no adult day care centers near Cypress and one is needed here. She would like to have a group visit the different local adult care centers. MrS. Paula English, 5975 Suva Street, Cypress, said she was on the volunteer committee and she has dealt with this type of situation for a number of years. She would like to see an Adult Day Care Center established. She felt that there was a communication problem when calling the City for referrals because there are a lot more people that need the services but they don't know how to go about acquiring the information. If the facility is to work, it will have to generate income. She suggested a committee be formed to consider the funding of such a facility. Ms. Susan Linde, 9845 Joel Circle, Cypress, spoke in favor of a medicine dispensing facility because without medicines, the State will not provide funding. Mr. Mike McGill, 6097 Pitcairn Street, Cypress, supported the pursuit of a Cypress Adult Day Care facility and there is a demand for this facility. He asked that the Council look into the issue further. Mr. Johnnie Perkins, 9219 Esther Street, Cypress, said he didn't believe that this City could afford a $2 to 3 million facility for adult day care. The measure on the November 1995 ballot was advisory only. The neighboring facilities need the referrals. Councilmember Bowman said that there has to be a committee formed to find a source of funding because none of those sources are going to commit unless there is a committee. Councilmember Keenan agreed with the idea of forming a committee, and prioritizing the financial commitment. Responding to Mayor Carroll, the City Manager suggested bringing this itern back to the city council with a mission and some parameters that the Council will see for that task force, along with methodology for taking applications and considering people for the task force. It was moved by Mayor Carroll and Councilmember Keenan to: 1. Establish a mission and methodology for selecting an Adults Day Care Task Force. 14 CITY COUNCIL MINUTES January 13, 1997 Direct staff to explore potential types of programs and alternative financial solutions and return to Council for their approval prior to proceeding with the selection of the task force and the particular programs. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS:' Bowman, Jones, Keenan, Piercy and Carroll NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF TIME EXTENSION FOR USE OF THE SENIOR CITIZENS CENTER: The City Manager asked the Recreation and Park District Director to present the staff report advising that Cypress resident Tom Sedano had reserved use of the Senior Citizens Center on Friday, February 14, 1997 from 5:00 p.m. to 11:00 p.m. and is requesting an extension of the 11:00 p.m. use to midnight. The request for extension has been denied by staff and Mr. Sedano is now formally requesting a waiver of the policy and approval of the extension from the City Council. In September of 1993, the City Council set a policy that all private function events be required to end at 11:00 p.m. rather than the previous policy of midnight. Mr. Tom Sedano, 4392 Howard Avenue, Los Alamitos, apologized to the Council advising them that there will not be a wedding reception and he wished to cancel his use of the facility altogether. It was moved by Councilmember Jones and seconded by Councilmember Keenan that the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, as according to the Facility Use Policy, deny the request by Tom Sedano for extension of hours of use of the Senior Citizens Center from 11:00 p.m. to midnight. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: 0 COUNCILMEMBERS: 0 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll None None CONSIDERATION OF AGREEMENT FOR UTILIZATION OF LEXINGTON JUNIOR HIGH SCHOOL SPORTS FIELD LIGHTING: The Recreation and Park District Director summarized the staff report to which was attached, for Council approval, the proposed agreement between the Cypress Recreation and Park District and the Anaheim Union High School District. The agreement included conditions set forth in the Conditional Use Permit approved by the Council at the November 12 meeting, as well as satisfying the concerns of each organization. The agreement will continue in force for a period of 20 years and shall be on a year-to-year agreement thereafter. It was moved by Councilmember Jones and seconded by Councilmember Bowman that the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve the agreement for use of the proposed sports field lighting of Lexington Junior High School. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: 0 COUNCILMEMBERS: 0 COUNCILMEMBERS: Bowman, Jones, Keenan, Piercy and Carroll None None RECESS: Mayor Carroll recessed the meeting at 11:00 p.m. to allow the Council to act as the Cypress Redevelopment Agency. The meeting reconvened at 11:05 p.m. with all Councilmembers present. ORAL COMMUNICATIONS: For Matters NOt on the Agenda. Mr. Johnnie Perkins, 9219 Esther Street, Cypress, discussed an article from the Metropolitan Water District of Southern California on curb symbols for fire fighting using swimming pool water. He questioned the appointment of a new Recreation and Community Service Commissioner who is currently serving on another Commission. Council advised that person will be resigning from the current position. Mr. Mike McGill, 6097 Pitcairn Street, Cypress, mentioned the Cypress Business Park, Giltspur DRC and expressed concern about the Environmental Impact Reports. He asked 15 CITY COUNCIL MINUTES January 13, 1997 when the last complete EIR was done on the Cypress General Plan and the Community Development Director responded that it was 1993. Councilmember Keenan commented that he had attended the very beneficial California League of Cities Conference to understand the process and councilmembers duties and responsibilities. Contact were made by all members of the group with State legislators and their peers in the County and around the State. WRITTEN COMMUNICATIONS: FOr Matters NOt on the Agenda. None were presented. ADJOURNMENT: Mayor Carroll adjourned the meeting at 11:10 p.m. to 8:30 a.m., Saturday, January 25, 1997 at the Ramada Plaza Hotel, 5865 Katella Avenue, Cypress. ATTEST: MAYOR OF THE CITY OF CYPRESS CITY CLERK OF THE CITY OF CYPRESS 16