Agenda 2011-03-28CALL TO ORDER 6:30 P.M.
Council Chambers
ROLL CALL
AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, MARCH 28, 2011
6:30 P.M., 7:00 P.M.
Public Hearings at 7:00 P.M.
MAYOR/AGENCY CHAIR LEROY MILLS
MAYOR PRO TEM /AGENCY VICE CHAIR TODD SEYMORE
COUNCILMEMBER/BOARD MEMBER DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off- Agenda items except as authorized by law. Speakers
are requested to limit their comments to no more than three minutes
each.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
This Agenda contains a brief general description of each item to be considered. Except as
otherwise provided by law, no action or discussion shall be taken on any item not appearing in the
following Agenda. Supporting documents, including staff reports, are available for review in the
City Clerk's office.
City Council Agendas /Minutes are available at www.ci.cypress.ca.us.
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March 28, 2011 Page 2
Recess the meeting to Closed Session.
CLOSED SESSION
Pursuant to California law, "a person may not disclose confidential
information that has been acquired by being present in a closed
session... to a person not entitled to receive it, unless the legislative body
authorizes disclosure of that confidential information." (Gov. Code
54963(a).) Any "[v]iolation of [Government Code 54963] may be
addressed by the use of such remedies as are currently available by law,
including, but not limited to: (1) injunctive relief to prevent the disclosure
of confidential information...; (2) disciplinary action against [a person]
who has willfully disclosed confidential information....; [and /or] (3) referral
of a member of a legislative body who has willfully disclosed confidential
information... to a grand jury." (Gov. Code 54963(c).)
ROLL CALL
INVOCATION
CITY OF CYPRESS ITEMS:
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED
LITIGATION
(Pursuant to Government Code Section 54956.9(b)(1) (3)(A)
Number of Cases: One
RECONVENE 7:00 P.M.
Council Chambers
MAYOR/AGENCY CHAIR LEROY MILLS
MAYOR PRO TEM /AGENCY VICE CHAIR TODD SEYMORE
COUNCILMEMBER/BOARD MEMBER DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN
PLEDGE OF ALLEGIANCE CAMP FIRE USA: "Wa Di Ta Ka Group"
Tyler Pike and Vicki Camp, Leaders
March 28, 2011 Page 3
PRESENTATIONS
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
PRESENT PROCLAMATION TO THE WEST CITIES
POLICE COMMUNICATIONS CENTER
PROCLAIMING THE WEEK OF APRIL 10 -16, 2011
AS "NATIONAL PUBLIC SAFETY DISPATCHER
WEEK" IN THE CITY OF CYPRESS
PRESENT PROCLAMATION TO DONATE LIFE
CALIFORNIA PROCLAIMING THE MONTH OF
APRIL 2011 AS "DMV /DONATE LIFE CALIFORNIA
MONTH" IN THE CITY OF CYPRESS
RECOGNITION OF CYPRESS POLICE OFFICER
MORALES MADD SERVICE AWARD
RECOGNITION OF CYPRESS POLICE OFFICER
LEE, SERGEANT COTE, AND SERGEANT TIMNEY
AMERICAN LEGION
ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR)
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off Agenda items except as authorized by law. Speakers
are requested to limit their comments to no more than three minutes
each.
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
March 28, 2011 Page 4
PUBLIC HEARINGS (1)
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council and /or the Cypress Redevelopment
Agency.
1. A PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT
NO. 2011-03, A REQUEST TO ESTABLISH A BINGO GAMING
OPERATION WITHIN AN EXISTING OFFICE BUILDING LOCATED
AT 5856 CORPORATE AVENUE IN THE PC -5 PLANNED
COMMUNITY BUSINESS PARK ZONE.
Prepared by: Doug Hawkins, Planning Manager
Recommended Action: That the City Council adopt the Resolution
by title only, title as follows, approving Conditional Use Permit
No. 2011 -03, subject to the conditions in Exhibit "A" of the Resolution.
A Resolution of the City Council of the City of Cypress,
Approving Conditional Use Permit No. 2011 -03
With Conditions.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Council requests separate action on a
specific item. Ordinances on the Consent Calendar should be read by title
only prior to taking any action.
CONSENT CALENDAR (2 16)
2. APPROVAL OF MINUTES.
Meetings of March 8 and March 14, 2011.
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
March 28, 2011 Page 5
4. PROCLAIMING THE WEEK OF APRIL 10 -16, 2011 AS "NATIONAL
PUBLIC SAFETY DISPATCHER WEEK" IN THE CITY OF CYPRESS.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council officially proclaim the
week of April 10 -16, 2011 as "National Public Safety Dispatcher
Week" in the City of Cypress.
5. PROCLAIMING THE MONTH OF APRIL 2011 AS "DMV /DONATE
LIFE CALIFORNIA MONTH" IN THE CITY OF CYPRESS.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council officially proclaim the
month of April 2011 as "DMV /Donate Life California Month" in the City
of Cypress.
6. PROCLAIMING THE WEEK OF MAY 1 -8, 2011 AS "DAYS OF
REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST" IN THE
CITY OF CYPRESS.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council officially proclaim the
week of May 1 -8, 2011 as "Days of Remembrance of the Victims of
the Holocaust" in the City of Cypress.
7. APPROVAL OF PLANS AND SPECIFICATIONS FOR LEFT TURN
SIGNAL MODIFICATION ON VALLEY VIEW STREET AT
ORANGEWOOD AVENUE AND FRED DRIVE, PUBLIC WORKS
PROJECT NO. 2010 -10.
Prepared by: Keith Carter, Associate Engineer/Traffic
Recommended Action: That the City Council approve the plans and
specifications for Left Turn Signal Modification on Valley View Street
at Orangewood Avenue and Fred Drive, Public Works Project No.
2010 -10.
March 28, 2011 Page 6
8. AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK
ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE
MOODY STREET BEAUTIFICATION PROJECT, PUBLIC WORKS
PROJECT NO. 2008 -04.
Prepared by: Alvin Papa, Senior Civil Engineer
Recommended Action: That the City Council: 1) Award a contract for
the Moody Street Beautification Project, Public Works Project No.
2008 -04, in the amount of $1,225,000, to the lowest responsible bidder
All- American Asphalt, Corona, California, authorize a contingency of
$183,750 (15% of bid amount), and direct the Director of Public
Works /City Engineer to issue any necessary change orders to complete
additional work within budgetary authority; and 2) Approve a Task
Order for Construction Management and Inspection Services, in the
amount of $154,073, within the existing agreement for On -Call
Construction Management/Inspection /Engineering Services, for the
Moody Street Beautification Project, Public Works Project No. 2008 -04,
to Jacobs Field Services North America, Inc. (Jacobs), authorize a
contingency of $23,110 (15% of contract amount) to be used for
unforeseen work, and direct the Director of Public Works /City Engineer
to act as Contract Officer.
9. ACCEPTANCE OF THE AUDIT LETTER TO THE CITY COUNCIL
FOR THE FISCAL YEAR ENDED JUNE 30, 2010.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council receive and file the
Auditor's Letter to City Council.
10. ACCEPTANCE OF THE REPORT ON AGREED -UPON
PROCEDURES APPLIED TO THE CITY OF CYPRESS'
APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING
JUNE 30, 2011.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council receive and file the report
on Agreed -Upon Procedures Applied to the City of Cypress'
Appropriation Limit for the Fiscal Year Ending June 30, 2011.
March 28, 2011 Page 7
11. ACCEPTANCE OF THE SINGLE AUDIT REPORT OF THE CITY OF
CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2010.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council receive and file the
Single Audit Report of the City of Cypress for the Fiscal Year Ended
June 30, 2010.
12. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF
FEBRUARY, 2011.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council receive and file the
Investment Report for the month of February, 2011.
13. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2010 -11 FOR WARRANTS
NO. 17090 THROUGH 17242.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council approve the attached
warrant registers and wire transfers for Fiscal Year 2010 -11.
Recreation Park District Matters:
14. ACCEPTANCE OF THE CYPRESS RECREATION AND PARK
DISTRICT'S AUDIT LETTER TO THE CITY COUNCIL FOR THE
FISCAL YEAR ENDED JUNE 30, 2010.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council, acting as the ex- officio
Board of Directors of the Cypress Recreation and Park District, receive
and file the Auditor's Letter to City Council.
March 28, 2011 Page 8
15. ACCEPTANCE OF THE REPORT ON AGREED -UPON
PROCEDURES APPLIED TO THE CYPRESS RECREATION AND
PARK DISTRICT'S APPROPRIATION LIMIT FOR THE FISCAL YEAR
ENDING JUNE 30, 2011.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council, acting as the ex- officio
Board of Directors of the Cypress Recreation and Park District, receive
and file the report on Agreed -Upon Procedures Applied to the Cypress
Recreation and Park District's Appropriation Limit for the Fiscal Year
Ending June 30, 2011.
16. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT
OF THE CYPRESS RECREATION AND PARK DISTRICT FOR THE
FISCAL YEAR ENDED JUNE 30, 2010.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council, acting as the ex- officio
Board of Directors of the Cypress Recreation and Park District, receive
and file the report.
NEW BUSINESS
No items.
No items.
END OF CONSENT CALENDAR
RECREATION PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex- Officio Governing Board
of Directors.
March 28, 2011 Page 9
CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Cypress Redevelopment
Agency.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Redevelopment Agency requests separate
action on a specific item.
CONSENT CALENDAR (17)
17. LOW AND MODERATE INCOME HOUSING FUND
APPROPRIATION.
Prepared by: Steve Clarke, Redevelopment Project Manager
Recommended Action: That the Cypress Redevelopment Agency
approve an appropriation for consulting services relating to the
Agency -owned property located at 6122 Lincoln Avenue from the
unreserved fund balance of the Low and Moderate Income
Housing Fund in the amount of $15,000 to account number
451-61197.4189_008.
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency provided that no action may be taken on off Agenda items
unless authorized by law. Speakers are requested to limit their
comments to no more than five minutes each.
ITEMS FROM CITY COUNCIL MEMBERS
•Reports on Committee Assignments
•Other Items
ITEMS FROM CITY MANAGER
March 28, 2011
ADJOURNMENT
The next meeting will be a Regular Meeting, to be held on Monday, April 11, 2011,
beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
23 day of March, 2011.
tc,oe_ OcLof‘ayy)
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683.
NOTIFICATION BY NOON ON FRIDAY, MARCH 25, 2011 WILL ENABLE THE
CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING.
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