Agenda 2011-08-22AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, AUGUST 22, 2011
5:30 P.M.; 7:00 P.M.
Public Hearings at 7:00 P.M.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
CALL TO ORDER 5:30 P.M.
Executive Board Room
ROLL CALL MAYOR /AGENCY CHAIR LEROY MILLS
MAYOR PRO TEM /AGENCY VICE CHAIR TODD SEYMORE
COUNCILMEMBER /BOARD MEMBER DOUG BAILEY
COUNCILMEMBER /BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off - Agenda items except as authorized by law. Speakers
are requested to limit their comments to no more than three minutes
each.
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August 22, 2011
WORKSHOP SOLAR PROJECT PRESENTATION BY CHEVRON
SESSION ENERGY SOLUTIONS (MAYOR MILLS)
Recess the meeting to Closed Session.
CLOSED SESSION
Pursuant to California law, "a person may not disclose confidential
information that has been acquired by being present in a closed
session... to a person not entitled to receive it, unless the legislative body
authorizes disclosure of that confidential information." (Gov. Code
§ 54963(a).) Any (v]iolation of (Government Code § 549631 may be
addressed by the use of such remedies as are currently available by law,
including, but not limited to: (1) injunctive relief to prevent the disclosure
of confidential information...; (2) disciplinary action against [a person]
who has willfully disclosed confidential information....; (and /or] (3) referral
of a member of a legislative body who has willfully disclosed confidential
information... to a grand jury. " (Gov. Code § 54963(c).)
JOINT CLOSED SESSION WITH THE CYPRESS REDEVELOPMENT AGENCY
CITY OF CYPRESS AND CYPRESS REDEVELOPMENT AGENCY
ITEMS:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION
(Pursuant to Government Code Section 54956.9(b)(1) & (3)(A)
Number of Cases: Two
RECONVENE 7:00 P.M.
Council Chambers
ROLL CALL MAYOR/AGENCY CHAIR LEROY MILLS
MAYOR PRO TEM /AGENCY VICE CHAIR TODD SEYMORE
COUNCILMEMBER/BOARD MEMBER DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN
Page 2
August 22, 2011
Page 3
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
RECOGNITION OF CYPRESS CHURCH FOR THEIR
COMMUNITY VOLUNTEER EFFORTS
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR)
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency, prior to any action taken on the Agenda. No action may be
taken on off - Agenda items except as authorized by law. Speakers
are requested to limit their comments to no more than three minutes
each,
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
August 22, 2011
PUBLIC HEARINGS (1)
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council and /or the Cypress Redevelopment
Agency.
PUBLIC HEARING RELATING TO THE CITIZENS' OPTION FOR
PUBLIC SAFETY /SUPPLEMENTAL LAW ENFORCEMENT SERVICES
FUND.
Prepared by: Jackie Gomez - Whiteley, Chief of Police
Recommended Action: That the City Council: 1) Conduct a public
hearing consistent with the legal mandates associated with the Citizens'
Option for Public Safety /Supplemental Law Enforcement Services
Fund; and 2) Approve the continued use of grant funds for one (1)
Police Services Officer position, which was approved in Fiscal Year
1999 -2000. These funds, $80,362, will pay for the Police Services
Officer's salary for Fiscal Year 2011 -2012; and 3) Approve the
continued use of the remaining funds for one (1) Police Officer position,
which was approved during Fiscal Year 2001 -2002. These remaining
funds, estimated to be $19,733, will pay for a portion of that officer's
salary for Fiscal Year 2011 -2012.
A Resolution of the City Council of the City of Cypress,
Approving an Increase of Estimated Revenues for
Fiscal Year 2011/2012 in the Supplemental Law
Enforcement Services Fund to be Used to Pay for the
Salary of a Police Services Officer and a Portion of
the Salary for a Police Officer.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member o f
specific item. Ordinances on
only prior to taking any action.
CONSENT CALENDAR (2 — 10)
2, APPROVAL OF MINUTES.
the Council requests separate action on a
the Consent Calendar should be read by title
Meetings of August 8 and August 15, 2011.
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
Page 4
August 22, 2011
Page 5
4. DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE OF
CALIFORNIA CITIES 2011 ANNUAL CONFERENCE.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council designate Council
Member Phil Luebben as the voting delegate for the League of
California Cities 2011 Annual Conference.
5. AWARD OF PROFESSIONAL CONTRACT SERVICES
AGREEMENTS FOR ON -CALL ENGINEERING STREET DESIGN
SERVICES.
Prepared by: Dario Simoes, Associate Engineer
Recommended Action: That the City Council: 1) Award a Professional
Contract Services Agreement for On -Call Engineering Street Design
Services to Rick Engineering Company, Lake Forest, California, and
direct the Director of Public Works /City Engineer to act as Contract
Officer; and 2) Award a Professional Contract Services Agreement for
On -Call Engineering Street Design Services to Harris and Associates,
Inc., Irvine, California, and direct the Director of Public Works /City
Engineer to act as Contract Officer; and 3) Award a Professional
Contract Services Agreement for On -Call Engineering Street Design
Services to CivilSource, Inc., Irvine, California, and direct the Director of
Public Works /City Engineer to act as Contract Officer.
6. AWARD OF PROFESSIONAL ON -CALL ENGINEERING PLAN
CHECK AND WATER QUALITY MANAGEMENT PLAN (WQMP)
REVIEW SERVICES.
Prepared by: Dario Simoes, Associate Engineer
Recommended Action: That the City Council: 1) Award a Professional
Contract Services Agreement for On -Call Engineering Plan Check and
Water Quality Management Plan (WQMP) Review Services to Charles
Abbott Associates, Mission Viejo, California, and direct the Director of
Public Works /City Engineer to act as Contract Officer; and 2) Award a
Professional Contract Services Agreement for On -Call Engineering
Plan Check and Water Quality Management Plan (WQMP) Review
Services to Rick Engineering Company, Lake Forest, California, and
direct the Director of Public Works /City Engineer to act as Contract
Officer.
August 22, 2011
Page 6
APPROVAL OF PLANS AND SPECIFICATIONS FOR THE FIBER OPTIC
INSTALLATION AND UPGRADE OF THE CCTV SYSTEM ON
KATELLA/CERRITOS/WALKER /BALL PROJECT (PHASE 2), PUBLIC
WORKS PROJECT NO. 2010 -09.
Prepared by: Keith Carter, Associate Engineer /Traffic
Recommended Action: That the City Council approve the plans and
specifications for the Fiber Optic Installation and Upgrade of the CCTV
System on Katella /Cerritos/Walker /Ball Project (Phase 2), Public Works
Project No. 2010 -09.
8. APPROPRIATION OF FUNDS FROM THE EQUIPMENT
REPLACEMENT FUND AND NARCOTICS ASSET SEIZURE FUND
FOR THE PURCHASE OF REPLACEMENT POLICE COMPUTER
HARDWARE /SOFTWARE.
Prepared by: Jackie Gomez - Whiteley, Chief of Police
Recommended Action: That the City Council: 1) Approve the
appropriation of $201,944 to account number 721- 95300.4305_300
(Computer Hardware /Software — Police) from the Equipment
Replacement Fund (721) fund balance for the purchase of upgrades to
the existing In -Car Mobile Audio Video (MAV) system, and equipping
the jail van and Police Services Officer's vehicle with a new and
complete MAV system; and 2) Approve a transfer in the amount of
$13,244 from the unreserved fund balance of the Narcotics Asset
Seizure Fund (281- 99999.4501_721) to the Equipment Replacement
Fund (721- 99999.3901_281) to fund a portion of the MAV equipment
upgrade; and 3) Award a contract to L -3 Communications, Mobile
Vision Division, 90 Fanny Road, Boonton, NJ 07005, in the amount of
$201,944 for the purchase of an upgraded In -Car Mobile Audio Video
system to include sixteen (16) in -car systems, two (2) new and
complete in -car systems, a new back -end storage server and data
solution, installation of all equipment, training, and a four (4) year
extended warranty; and 4) Make a finding, pursuant to Cypress
Municipal Code § 21A- 10(f), that it is in the best interest of the City to
dispense with bidding of this purchase because, pursuant to Cypress
Municipal Code § 21A -18, there exists a situation where procurement of
this MAV equipment is obtainable only from a single or sole source.
9. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF JULY,
2011.
Recommended Action: That the City Council receive and file the
Investment Report for the month of July, 2011.
August 22, 2011
Page 7
10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEARS 2010 -11 AND 2011 -12 FOR
WARRANTS NO. 18917 THROUGH 19095.
Prepared by: Richard Storey, Assistant City Manager /Director of
Finance and Administrative Services
Recommended Action: That the City Council approve the attached
warrant registers and wire transfers for Fiscal Years 2010 -11 and
2011 -12.
END OF CONSENT CALENDAR
NEW BUSINESS (11)
JOINT ITEM WITH THE CYPRESS REDEVELOPMENT AGENCY
11. CYPRESS REDEVELOPMENT AGENCY DISSOLUTION UNDER
AB X1 26.
Recommended Action: That the City Council and Redevelopment
Agency Board: 1) City Council: "Opt -out' of our Redevelopment Agency
obligations as outlined in Assembly Bill X1 26; and 2) City Council:
Adopt the Debt Obligation Repayment Policy; and 3) Redevelopment
Agency: Adopt the Resolution by title only, title as follows, and the
Enforceable Obligations Payment Schedule (EOPS).
A Resolution of the Cypress Redevelopment Agency
Approving and Adopting an Enforceable Obligation
Payment Schedule, Pursuant to the Provisions Set
Forth in Health And Safety Code Section 34169
(AB X1 26).
RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex- Officio Governing Board
of Directors.
No items.
August 22, 2011
CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Cypress Redevelopment
Agency.
No items.
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
and the Cypress Redevelopment Agency on any matters within the
jurisdiction of the City Council and /or the Cypress Redevelopment
Agency provided that no action may be taken on off - Agenda items
unless authorized by law. Speakers are requested to limit their
comments to no more than five minutes each.
ITEMS FROM CITY COUNCIL MEMBERS
*Reports on Committee Assignments
*Other Items
ITEMS FROM CITY MANAGER
ADJOURNMENT
The next meeting will be a Regular Meeting, to be held on Monday, September 12,
2011, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
17th day of August, 2011.
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683.
NOTIFICATION BY NOON ON FRIDAY, AUGUST 19, 2011 WILL ENABLE THE
CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING.
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