Minutes 2011-10-24MINUTES OF A REGULAR MEETING OF THE
CYPRESS CITY COUNCIL
HELD
October 24, 2011
A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor
Mills in the Council Chambers, 5275 Orange Avenue, Cypress, California.
Members present:
Mayor /Agency Chair Leroy Mills
Mayor Pro Tem /Agency Vice Chair Todd Seymore
Council /Agency Board Member Doug Bailey
Council /Agency Board Member Phil Luebben
Council /Agency Board Member Prakash Narain
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Staff present:
City Manager John Bahorski
City Attorney William Wynder
Assistant City Manager /Director of Finance and Administrative Services Richard Storey
Director of Community Development Ted Commerdinger
Police Chief Jackie Gomez - Whiteley
Public Works Director Doug Dancs
Recreation and Community Services Director June Liu
Assistant City Engineer Kamran Dadbeh
Water Quality Manager Gonzalo Vazquez
Administrative Services Manager Andrew Tse
City Clerk Denise Basham
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member
Bailey.
INVOCATION: The invocation was given by City Attorney Wynder.
ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES
PER SPEAKER, SPEAKING ONCE.)
Mayor Mills asked anyone who wished to speak on any topic not included on the
meeting Agenda to come forward.
The City Attorney stated that the members of the public who wish to speak regarding
the sale of the surplus Cypress School District property are welcome and invited to do
so. He stated that the City will have a limited role in the process; the Cypress School
District will be obligated to comply with the City's planning and zoning rules and
procedures, along with Measure D. The reuse of surplus school district property is
largely within the jurisdiction of the Cypress School District.
Mariellen Yarc, representing the Woman's Club of Cypress and the Chamber of
Commerce, invited the City Council to attend a reception celebrating women's right to
vote in California and the recognition of a select number of women in the community.
She also provided an update on upcoming Chamber activities and events.
The following spoke regarding the sale of surplus school district property by the
Cypress School District:
Marilyn Tierney, Cypress
Phyllis Campbell, Cypress
Pete Tierney, Cypress
Diane Webb, Cypress
Cheryl Graham, Cypress
Barbara Howell, Cypress
Ron Howell, Cypress
Tara Grubb, Cypress
CITY COUNCIL MINUTES OCTOBER 24, 2011 250
PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN
MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL).
No items.
CONSENT CALENDAR:
All matters listed on the Agenda under "Consent Calendar" are to be considered by the
City Council to be routine and will be enacted by one motion approving the
recommendations listed on the Agenda.
It was moved by Council Member Luebben and seconded by Council Member Bailey, to
approve Consent Calendar Items No. 1 through 9.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Bailey, Luebben, Narain, Seymore and Mills
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF
OCTOBER 10, 2011.
Recommendation: That the City Council approve the Minutes of the Meeting of
October 10, 2011, as submitted.
Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND
RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO
WAIVE FURTHER READING.
Item No. 3: ACCEPTANCE OF GRANT FUNDS FROM THE TARGET
CORPORATION.
Recommendation: That the City Council: 1) Accept a grant in the amount of $1,000 from
the Target Corporation; and 2) Increase estimated revenues by $1,000 (114- 50183.3525,
Miscellaneous) in the General Fund Grants Fund for Fiscal Year 2011 -2012 for the grant
total of $1,000; and 3) Approve the appropriation of $1,000 from the unreserved fund
balance of the City's General Fund Grants Fund to account 114 - 50183.4116 (Computer
Supplies).
Item No. 4: ACCEPTANCE OF SEWER REHABILITATION ON GRINDLAY STREET,
BALL ROAD, MOODY STREET, BISHOP STREET, AND CERRITOS AVENUE,
PUBLIC WORKS PROJECT NO. 2009 -14.
Recommendation: That the City Council: 1) Accept Sewer Rehabilitation on Grindlay
Street, Ball Road, Moody Street, Bishop Street, and Cerritos Avenue, Public Works
Project No. 2009 -14, as being satisfactorily completed in conformance with the project
specifications, in the final amount of $578,746.76; and 2) Approve the final retention
payment of $57,874.68 to Mike Prlich & Sons, Baldwin Park, California, thirty-five (35)
days after the Notice of Completion is filed, if no claims or objections have been filed; and
3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful
Performance Bond upon expiration of the required lien period, if no claims or objections
have been filed, upon concurrence of the Director of Public Works.
Item No. 5: APPROVAL OF A TASK ORDER WITHIN THE EXISTING ON -CALL
CONTRACT FOR DESIGN SERVICES FOR THE VALLEY VIEW STREET AT BALL
ROAD STORM DRAIN, PUBLIC WORKS PROJECT NO. 2011 -16.
Recommendation: That the City Council: 1) Approve a Task Order, in the amount of
$57,251 for Engineering Design Services for Valley View Street at Ball Road Storm Drain,
Public Works Project No. 2011 -16, to Harris & Associates, Irvine, California; and 2)
Authorize $8,590 as contingency to be used for unforeseen work; and 3) Direct the
Director of Public Works /City Engineer to act as Contract Officer.
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CITY COUNCIL MINUTES OCTOBER 24, 2011
Item No. 6: APPROVAL OF A TASK ORDER WITHIN THE EXISTING ON -CALL
CONTRACT FOR TRAFFIC ENGINEERING DESIGN SERVICES FOR FIBER OPTIC
INSTALLATION AND UPGRADE TO CCTV SYSTEM (PHASE 3) ON
LINCOLN /ORANGE /MOODY/WALKER, PUBLIC WORKS PROJECT NO. 2011 -11.
Recommendation: That the City Council: 1) Approve a Task Order in the amount of
$124,100 for Traffic Engineering Design Services for Fiber Optic Installation and Upgrade
to the CCTV System (Phase 3) on Lincoln /Orange /Moody/Walker, Public Works Project
No. 2011 -11, to Iteris, Santa Ana, California; and 2) Authorize $18,600 as contingency to
be used for unforeseen work; and 3) Direct the Director of Public Works /City Engineer to
act as Contract Officer.
Item No. 7: AWARD OF PROFESSIONAL CONTRACT SERVICES AGREEMENT
FOR ON -CALL TRAFFIC SIGNAL INTERCONNECT SYSTEM SUPPORT AND
TRAFFIC SIGNAL OPERATIONS SERVICES.
Recommendation: That the City Council: 1) Award a Professional Contract Services
Agreement for On -Call Traffic Signal Interconnect System Support and Traffic Signal
Operations Services to Hartzog & Crabill, Inc., Tustin, California; and 2) Direct the
Director of Public Works /City Engineer to act as Contract Officer.
Item No. 8: REVIEW OF INVESTMENT REPORT FOR THE MONTH OF
SEPTEMBER, 2011.
Recommendation: That the City Council receive and file the Investment Report for the
month of September, 2011.
Item No. 9: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2011 -12 FOR WARRANTS NO. 19584 THROUGH
19763.
Recommendation: That the City Council approve the attached warrant register and
wire transfers for Fiscal Year 2011 -12.
END OF CONSENT CALENDAR
NEW BUSINESS:
Item No. 10: INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 13,
ARTICLE IV OF THE CYPRES MUNICIPAL CODE ENTITLED CYPRESS WATER
QUALITY.
It was moved by Council Member Luebben and seconded by Mayor Pro Tem Seymore,
that the City Council introduce for first reading the Ordinance by title only, amending
Chapter 13, Article IV of the Cypress Municipal Code entitled Cypress Water Quality
defining the New Development and Redevelopment criteria applicable to all development
projects occurring in the City pursuant to the National Pollutant Discharge Elimination
System (NPDES) Permit including the application of Low Impact Development (LID)
principles.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Bailey, Luebben, Narain, Seymore and Mills
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA,
AMENDING CHAPTER 13, ARTICLE IV OF THE CYPRESS
MUNICIPAL CODE ENTITLED CYPRESS WATER QUALITY.
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CITY COUNCIL MINUTES OCTOBER 24, 2011 252
RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as
the Ex Officio Governing Board of Directors.
No items.
CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council,
Acting as the Cypress Redevelopment Agency.
No items.
ORAL COMMUNICATIONS: For Matters Not on the Agenda.
None.
ITEMS FROM CITY COUNCIL MEMBERS:
Mayor Mills requested reports from the Council Members on their respective committee
assignments.
Council Member Luebben:
Attended the Southern California Edison High Sierra workshop. Attended a SCAG
Joint Regional Council and Policy Committee meeting. Attended the Kennedy High
School vs. Cypress High School football game. Commented on the sale of school
district surplus property by the Cypress School District.
Mayor Pro Tem Seymore:
Commented on the sale of school district surplus property by the Cypress School
District. Attended the Cypress Job Fair. Attended the dedication of O.C. Fire Authority
Station 46 in Stanton. Attended the ACC -OC monthly meeting. Attended the Red
Ribbon Week breakfast.
Council Member Bailey:
Commented on the sale of school district surplus property by the Cypress School
District. Attended an O.C. Vector Control District meeting.
Council Member Narain:
Spoke regarding Measure D and the sale of school district surplus property by the
Cypress School District. Attended an O.C. Sanitation District Administration Committee
meeting. Attended the Cypress Job Fair. Attended the King Elementary School
reopening ceremony. Attended the "United for Health" event at United Health Care.
Attended the ACC -OC monthly meeting. Attended the Red Ribbon Week breakfast.
Mayor Mills:
Attended the Chamber Networking breakfast. Attended the remodeling ribbon cutting
for Starbucks Coffee. Attended the Cypress Job Fair. Attended an ACC -OC
Legislative Committee meeting. Attended the Republican Women's Club meeting.
Represented Cypress at the 79th Sustainment Support Command Headquarters
groundbreaking ceremony at the Joint Forces Training Base. Attended the "United for
Health" event at United Health Care. Attended an OCCOG Executive Management
Committee meeting. Attended the Red Ribbon Week breakfast. Represented Cypress
at the change of command ceremony at the Joint Forces Training Base. Attended a
SCAG Joint Policy Committee meeting.
ITEMS FROM CITY MANAGER:
No items.
The Recreation and Community Services Director provided information on the Veterans
Day Commemorative Celebration lunch to be held at the Cypress Senior Citizens
Center honoring veterans on November 10, 2011.
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OCTOBER 24, 2011 253
ADJOURNMENT: Mayor Mills adjourned the meeting at 7:57 p.m. to Monday,
November 14, 2011, beginning at 5:30 p.m. in th Executive Bo -rd Room.
ATTEST:
Ax-1;f1/Y)
CITY CLERK OF THE CITY OF CYPRESS
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MAY R OF THE CITY OF CYPRESS