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Agenda 92-6-08June 8, 1992 C~: 5:00 P.M., 5275 Orange Avenue, Cypress Council Members Age, Bowman, Kerry, Nicholson and Partin WORKSHOP SESSION: Discussion Regarding Cypress Cultural Arts Needs Assessment ORAL COMMUNICATIONS: For Matters on the 5:30 P.M. Agenda CLOSED SESSION: For Matters of Personnel and/or Litigation AWARD OF CONTRACTS: Consideration of Award of Contract for Purchase of One Backhoe Tractor, Request for Quotation No. 9192-10. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Consideration of Approval of City Council Minutes of the Regular Meeting of May 26, 1992. Recommendation: That the City Council approve the Minutes of May 26, 1992, as submitted. o Motion to Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading. Consideration of Proclaiming July 1992, as "Parks and Recreation Month". ' : That the Mayor and City Council officially proclaim the month of July 1992, as "Parks and Recreation Month" in the City of Cypress. Consideration of Authorization for the Public Works Director to Attend the 1992 International Public Works Congress & Exposition. Recommendation: That the City Council authorize the attendance of Donald E. Donovan, Director of Public Works/City Engineer, to the 1992 International Public Works Congress & Exposition, sponsored by the American Public Works Association, scheduled for August 29 - September 3, 1992, in Boston, and be reimbursed for all actual and necessary expenses incurred. Consideration of Design Review Committee~s Approval of DRC #92-17 and #92-18. Recommendation: Receive and file. Consideration of Contract Change Order No. 3 to the Street Rehabilitation and Heater Remix Various City Streets Contract, Project No. 9207. Recommendation: Receive and file. o Consideration of Communications from the Anaheim Union High School District and the Centralia School District, Relating to Levying of School Facilities Fees. Recommendation: Receive and file. 0 Consideration of Attendance to the Mayors and Council Members Executive Forum and the Redevelopment Seminar Sponsored by the League of California Cities. CITY COUNCIL AGENDA June 8, 1992 10. 11. 12. 13. 14. 15. 16. Recommendation: That the City Council authorize the attendance of any interested Council Members and the City Manager to the League of California Cities' Mayors and Council Members Executive Forum scheduled for July 29-31, 1992, and the Redevelopment Seminar (attendance also of the Planning Director) on July 31 - August 1, 1992, in Monterey, and be reimbursed for all actual and necessary expenses incurred. Consideration of Renewal of Fire Protection Services Agreement. Recommendation: That the City Council approve the Amendment to the Agreement between the City and Orange County for fire protection services for a one-year period, commencing July 1, 1992, and authorize the Mayor to sign and the City Clerk to attest the subject agreement, subject to the approval as to form by the City Attorney. Consideration of Contract Change Order No. 1 for Asbestos Removal at the City Council Chamber, Public Works Project No. 9113, Extra Work No. 1. Recommendation: That the City Council approve Contract Change Order No. 1 to Insultec, Inc., for Public Works Project No. 9113, in the amount of $4,390.00. Consideration of a Request from the St. Irenaeus Fiesta Committee for Waiver of Fees for the St. Irenaeus Catholic Church's Annual Fiesta. Recommendation: That the City Council grant the request to waive all required fees for the St. Irenaeus Catholic Church's 20th Annual Fiesta to be held on June 27 and June 28, 1992, with the condition that no-fee electrical and building permits be obtained for carnival activities. Consideration of Appropriations to the 91-92 Budget. Recommendation: That the City Council: 1) Authorize appropriations from the Fund Balance of the General Fund per Exhibit A, in the amount of $171,180; and 2) Authorize budgeted transfer per Exhibit B from the Fund Balance of the General Fund to the Internal Service Fund, in the amount of $164,448. Consideration of Acceptance of Asbestos Abatement at the Council Chamber/Arts and Crafts Room at Community Center, Public Works Project No. 9113. Recommendation: That the City Council: 1) Accept the work of Asbestos Abatement at the Council Chamber/Arts and Crafts Room at Community Center, Public Works Project No. 9113, as being satisfactorily completed; 2) Approve final payment to Insultec, Inc., 9328 Wheatlands Road, Suite A, Santee, California 92071; 3) Authorize the City Clerk to release the labor and Materials Bond upon expiration of the required lien period, if no claims or objections have been filed, and to release the Faithful Performance Bond upon the expiration of one year's guarantee upon the Director of Public Works' concurrence. Consideration of Extension of Employment Eligibility List - Dispatcher I/II. Recommendation: That the City Council move to reinstate the eligibility list for the Dispatcher I/II position and extend the expiration date from May 13, 1992 to November 13, 1992 (six months). Consideration of Acceptance of Construction of New Fuel Facility at the Maintenance Yard, Public Works Project No. 8876. 2 CITY COUNCIL AGENDA June 8, 1992 Recommendation: That the City Council: 1) Authorize an appropriation of $411,807.00 from the Fund Balance of the General Fund to Account No. 4186-11-446-24; 2) Accept the work of the Construction of the New Fuel Facility at the Maintenance Yard, Public Works Project No. 8876, as being satisfactorily completed, contingent upon approval of Contract Change Order No. 6, which is concurrently before the City Council for approval; 3) Approve final payment to Calscience Engineering, Inc., 5626 Corporate Avenue, Cypress, California 90630; and 4) Authorize the City Clerk to release the Labor and Materials Bond upon expiration of the required lien period, if no claims or objections have been filed, and to release the Faithful Performance Bond upon the expiration of one yearts guarantee upon the Director of Public Workst concurrence. Recreation & Park District Matters: 17. Consideration of Authorization to Attend the National Recreation Park Association Conference. Recommendation: That the City Council, acting as the ex officio governing Board of Directors of the Cypress Recreation and Park District, authorize the attendance of Marvin DeCarlo, Recreation and Park Director, to the National Recreation & Park Association Conference scheduled for October 15 19, 1992, in Cincinnati, Ohio, and be reimbursed for all actual and necessary expenses incurred. END OF CONSENT CALENDAR 7:30 P.M. SESSION: PLEDGE OF ALLEGIANCE: INVOCATION: Administering Loyalty Oath and Presentation of Certificates of Appointment to Cultural Arts Commissioners Alicia Kimble and Craig Harreld, and Alternates to the Cultural Arts Commission Edward Kennedy and Michael Neipris. Presentation of Resolution Commending Lauren Comeau on Attaining the Girl Scout Silver Award. Presentation of Community Service Plaques to Victoria Kogant Miss City of Cypress 1991 and Lisa Bigham, Miss Teen Cypress 1991, and Introduction of Danielle Wussick, Miss City of Cypress 1992 and Renee Turf, Miss Teen Cypress 1992. Presentation of School Video Contest Winners. Presentation of Resolution from the California Horse Racing Board. ORAL COMMUNICATIONS: For Matters Not on the 7:30 P.M. Agenda (TWO MINUTES PER SPEAKER) ORAL COMMUNICATIONS: For Clarification of Matters on the 7:30 P.M. Agenda. PUBLIC HEARINGS - 7:30 P.M. 18. 19. Consideration of Public Hearing Re: Modification of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 1992-93, City of Cypress Project No. 8615-90. a. A Resolution of the City Council of the City of Cypress, California, Ordering the Modification of the Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 1992-93, Pursuant to the Landscaping and Lighting Act of 1972, and Confirming the Diagram and Assessment Thereof. Consideration of Public Hearing Re: Conditional Use Permit No. 92-7, Pacific Fitness, 6600 Katella Avenue, Cypress. CITY COUNCIL AGENDA June 8, 1992 DEFERRED BUSINESS: 20. Continuation of Consideration of Funding for the Cypress Boys & Girls Club. 21. Consideration of Request for Financial Support of the Cypress High School Speech and Debate Team. 22. Consideration of Contract Change Order No. 6 for the Construction of New Fuel Facility at Maintenance Yard, Public Works Project No. 8876. 23. Consideration of Appropriation of Money for Soil Remediation at Maintenance Yard, Public Works Project No. 8968. 24. Consideration of Authorization of the Issuance, Sale and Delivery of a Bond Issue, Entitled "Taxable Collateralized Mortgage Bonds, Series 1992" and Execution of Documents Therewith. 25. Consideration of Approval of Commercial Warrant Lists for Warrants No. 51092 - 51252. RECREATION AND PARK DISTRICT MATTERS: The Cypress City Council Acting as the Ex Officio Governing Board of Directors of the Cypress Recreation and Park District. 26. Consideration of Update to Cypress Cultural Arts Needs Assessment. (To be discussed at the 5 p.m. Workshop) CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council Acting as the Cypress Redevelopment Agency. Approval of Minutes of March 9, 1992 27. Consideration of Establishment of Titles and Functions for the Administrative Functions of the Agency. a. A Resolution of the Cypress Redevelopment Agency, City of Cypress, California, Pertaining to the Appointment of an Executive Director/Secretary, Deputy Executive Director, Assistant Secretary, Agency Treasurer and Agency Engineer. ORAL COMMUNICATIONS: For Matters Not on the Agenda WRITTEN COMMUNICATIONS' For Matters Not on the Agenda ADJOURNMENT: IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6680. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.