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Agenda 2013-03-11AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, MARCH 11, 2013 6:30 P.M.; 7:00 P.M. Public Hearings at 7:00 P. M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin a(�,ci. cypress. ca. us Finance — (714) 229 -6700 fin@ci.cypress.ca.us Community Development — (714) 229 -6720 cd 5 ci. cypress. ca. us Public Works — (714) 229 -6740 pw@ci.cypress.ca.us Police — (714) 229 -6600 cypd(@si.cypress.ca.us Recreation — (714) 229 -6780 crpd@ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 6:30 P.M. Council Chambers MAYOR PRAKASH NARAIN MAYOR PRO TEM LEROY MILLS COUNCILMEMBER DOUG BAILEY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER MARIELLEN YARC March 11, 2013 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting to Closed Session. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956(d)(2) Number of Cases: One CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Richard Linnington and Michelle Moreno v. City of Cypress Case Number SACV 13 -00065 CJC (MLGx) U.S. District Court, Central District of California, Southern Division RECONVENE 7:00 P.M. Council Chambers ROLL CALL MAYOR PRAKASH NARAIN MAYOR PRO TEM LEROY MILLS COUNCILMEMBER DOUG BAILEY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER MARIELLEN YARC March 11, 2013 Page 3 PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS PRESENTATION BY ORANGE COUNTY TRANSPORTATION AUTHORITY PRESENTATION BY SIGNAL HILL PETROLEUM PRESENTATION BY ORANGE COUNTY SANITATION DISTRICT REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. March 11, 2013 Page 4 PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. 1. PUBLIC HEARING REGARDING AMENDMENTS TO CONDITIONAL USE PERMIT NO. 2012 -02 AND TENTATIVE TRACT MAP NO. 17442, A REQUEST TO COMBINE TWO LOTS INTO A ONE -LOT SUBDIVISION AND TO CONSTRUCT 15 CONDOMINIUM UNITS ON THE PROPERTY LOCATED AT 6151 -6161 ORANGE AVENUE IN THE RM -20 /CC RESIDENTIAL MULTIPLE - FAMILY AND CIVIC CENTER OVERLAY ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving the Amendments to Conditional Use Permit No. 2012 -02 and Tentative Tract Map No. 17442, subject to the conditions in Exhibit "A" of the Resolutions. A Resolution of the City Council of the City of Cypress, Approving an Amendment to Conditional Use Permit No. 2012 -02 — With Conditions. A Resolution of the City Council of the City of Cypress, Approving an Amendment to Tentative Tract Map No. 17442 — With Conditions. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (2 — 7) 2. APPROVAL OF MINUTES. Meeting of February 25, 2013. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. March 11, 2013 Page 5 4. APPROVAL OF PLANS AND SPECIFICATIONS FOR FISCAL YEAR 2012 -13 RESIDENTIAL STREET REHABILITATION PROJECT, PUBLIC WORKS PROJECT NO. 95. Prepared by: Dario Simoes, Associate Engineer Recommended Action: That the City Council approve the plans and specifications for Fiscal Year 2012 -13 Residential Street Rehabilitation Project, Public Works Project No. 95. 5. ACCEPTANCE OF THE URBAN AREA SECURITY INITIATIVE (UASI) SUB - RECIPIENT AGREEMENT AND APPROPRIATION OF GRANT FUNDS. Prepared by: Jackie Gomez - Whiteley, Chief of Police Recommended Action: That the City Council: 1) Accept the FY 2012 Urban Area Security Initiative (UASI) sub - recipient agreement; and 2) Grant signature authority to the positions of City Manager, Finance Director, or Police Chief to execute such application(s) as may be necessary to obtain the FY 2012 Urban Area Security Initiative grant funds; and 3) Increase estimated revenues (114- 50183.3525 Grants — Miscellaneous) in the General Fund Grants Fund for Fiscal Year 2012- 2013 in the amount of $10,916; and 4) Approve the following appropriations in the General Fund Grants Fund for Fiscal Year 2012- 2013 as follows: 114 - 50183.4003_014 (Overtime) - $10,916. 6. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2012 -13 FOR WARRANTS NO. 25166 THROUGH 25312. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2012 -13. March 11, 2013 Page 6 Recreation and Park District Matters: 7. APPROVAL OF A THREE YEAR AGREEMENT WITH TWO ONE -YEAR RENEWAL OPTIONS FOR THE DESIGN /LAYOUT AND PRINTING OF THE QUARTERLY CYPRESS ACTIVITY BROCHURE AND CITY NEWS. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio Board of Directors for the Cypress Recreation and Park District: 1) Approve a three -year agreement with two one -year renewal options with Weidenhoefer Design Studio for design and layout of the quarterly Cypress Activity Brochure and City News. The agreement is not to exceed $31,095 for the first three years, and a provision allowing for consideration of an overall increase in cost not to exceed 5% of the annual contract cost for optional years four and five, and is applicable only to each of the renewal periods, with the contractor providing proper documentation substantiating the need to cover increased operating costs. The agreement is not to exceed $22,311 for the fourth and fifth years combined, and $53,406 over a five year period. This is not a taxable service; and 2) Approve a three -year agreement with two one -year renewal options with Westminster Press for printing of the quarterly Cypress Activity Brochure and City News. This agreement is not to exceed $65,989 for the first three years, and a provision allowing for consideration of an overall increase in cost not to exceed 5% of the annual contract cost for optional years four and five, and is applicable only to each of the renewal periods, with the contractor providing proper documentation substantiating the need to cover increased operating costs. The agreement is not to exceed $47,347 for the fourth and fifth years combined, and $113,336 over a five year period. Tax is included in these totals. END OF CONSENT CALENDAR NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. March 11, 2013 Page 7 SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off - Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, March 25, 2013 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of March, 2013. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, MARCH 8, 2013 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.