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Agenda 2013-06-10AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JUNE 10, 2013 5:30 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cvpress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin@ci.cVpress.ca.us Finance — (714) 229 -6700 fin(&.ci. c ypress. ca. us Community Development — (714) 229 -6720 cdd a(�ci. cypress. ca. us Public Works — (714) 229 -6740 pw@ci.cypress.ca.us Police — (714) 229 -6600 cypd@ci.cypress.ca.us Recreation — (714) 229 -6780 crpd(a�ci. cypress. ca. us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 5:30 P.M. Council Chambers MAYOR PRAKASH NARAIN MAYOR PRO TEM LEROY MILLS COUNCILMEMBER DOUG BAILEY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER MARIELLEN YARC June 10, 2013 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting to Closed Session. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency Negotiators: John B. Bahorski and Richard Storey Employee Groups: Cypress Police Officers Association RECONVENE 7:00 P.M. Council Chambers ROLL CALL PLEDGE OF ALLEGIANCE MAYOR PRAKASH NARAIN MAYOR PRO TEM LEROY MILLS COUNCILMEMBER DOUG BAILEY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER MARIELLEN YARC June 10, 2013 Page 3 INVOCATION PRESENTATIONS RECOGNITION OF CYPRESS HIGH SCHOOL PRINCIPAL BEN CARPENTER RECOGNITION OF CYPRESS HIGH SCHOOL VARSITY BASEBALL 2013 CIF -SS DIVISION 2 CHAMPIONS RECOGNITION OF CYPRESS COLLEGE BASEBALL 2013 STATE CHAMPIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Speakers and members of the audience are asked to please observe meeting decorum by using courteous and professional language at all times, refraining from clapping, whistling, etc. in response to a speaker's comments, and allowing speakers to provide comments without interruption. June 10, 2013 Page 4 PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Un less Extended by the City Council. 1. PUBLIC HEARING REGARDING THE ADOPTION OF THE FISCAL YEAR 2013 -14 BUDGET FOR THE CYPRESS RECREATION AND PARK DISTRICT. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the District Budget as proposed for the fiscal year beginning July 1, 2013 after the conclusion of the public hearing. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (2 — 17) 2. APPROVAL OF MINUTES. Meeting of May 28, 2013. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. CONFIRMATION OF APPOINTMENTS TO FILL SIX COMMISSIONER VACANCIES. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council confirm the appointments of six (6) Commissioners, each serving four -year terms, effective July 1, 2013. June 10, 2013 Page 5 5. RESOLUTION RECOGNIZING CYPRESS HIGH SCHOOL PRINCIPAL DR. BEN CARPENTER. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council adopt the Resolution by title only, title as follows, recognizing Cypress High School Principal Dr. Ben Carpenter. A Resolution of the City Council of the City of Cypress, Recognizing Cypress High School Principal Dr. Ben Carpenter. 6. USE OF POSTRELEASE COMMUNITY SUPERVISION (AB 109) FUNDS. Prepared by: Jackie Gomez - Whiteley, Chief of Police Recommended Action: That the City Council: 1) Award a contract to PredPol, Inc., 331 Soquel Avenue, Suite 100, Santa Cruz, CA 95062 in the amount of $39,000 for the purchase of crime analysis software and related support; and 2) Approve the appropriation of $39,000 to account number 114- 50183.4116 (Grant — Computer Hardware and Software) for the purchase of PredPol Inc., predictive policing software /service; and 3) Approve the appropriation of $4,600 to account number 114- 50183.4003_021 (Grant — Salary Overtime) for overtime expenses associated with enforcement efforts related to AB 109. These funds will be reimbursed by the Orange County Probation Department per the Memorandum of Understanding (MOU); and 4) Approve the appropriation of $4,258 to account number 114- 50183.4103_004 (Special Activities — Supplies) for remaining expenses; and 5) Approve an increase in revenues of $24,823 in AB 109 Fiscal Year 2012 -2013 grant reimbursement funds into account number 114 - 50183.3525 (Grants — miscellaneous); and 6) Approve an increase in revenues of $23,035 in State of California local law enforcement funds into account number 114- 50183.3525 (Grants — miscellaneous). 7. APPROVAL OF CONTRACT SERVICES AGREEMENT WITH SIERRA INSTALLATIONS, INC. FOR BANNER SERVICES. Prepared by: Steve Clarke, Redevelopment Project Manager Recommended Action: That the City Council approve the Contract Services Agreement with Sierra Installations, Inc. for the provision of banner program services. June 10, 2013 Page 6 8. FISCAL YEAR 2013 -2014 CAPITAL IMPROVEMENT PROGRAM (CIP) GENERAL PLAN CONSISTENCY DETERMINATION. Prepared by: Doug Hawkins, Planning Manager Recommended Action: That the City Council: 1) Determine that the Fiscal Year 2013 -2014 Capital Improvement Program (CIP) is consistent with the City of Cypress General Plan 2001 Update, as required by Government Code Section 65103(c); and 2) Receive and file the staff report for the Fiscal Year 2013 -2014 Capital Improvement Program (CIP) Consistency Determination. 9. APPROVAL OF FINAL TRACT MAP NO. 17442. PROPERTY LOCATED AT 6151 -6161 ORANGE AVENUE. Prepared by: Dario Simoes, Associate Engineer Recommended Action: That the City Council approve Final Tract Map No. 17442 and authorize the City Clerk to sign the record map. 10. RECEIVE AND FILE FISCAL YEAR 2013 -14 PAVEMENT MANAGEMENT PROGRAM. Prepared by: Nick Mangkalakiri, Associate Engineer Recommended Action: That the City Council receive and file the Fiscal Year 2013 -14 Pavement Management Program (PMP). 11. ADOPTION OF THE FISCAL YEAR 2013 -14 BUDGET FOR THE CITY OF CYPRESS. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the City's annual budget for the fiscal year beginning July 1, 2013. A Resolution of the City Council of the City of Cypress, Approving the Annual Budget for the Fiscal Year Commencing July 1, 2013 and Fixing the Limitations of Expenditures for the Several Funds and the Functions, Departments, and Activities Carried on Under Such Funds. June 10, 2013 Page 7 12. RESOLUTION ESTABLISHING THE CITY OF CYPRESS' FISCAL YEAR 2013 -14 APPROPRIATION LIMIT. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council adopt the Resolution by title only, title as follows, establishing the City's Fiscal Year 2013 -14 appropriation limit. A Resolution of the City Council of the City of Cypress, Establishing the City's Appropriation Limit for the 2013 -14 Fiscal Year. 13. ADOPTION OF ANNUAL STATEMENT OF INVESTMENT POLICY. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, regarding the adoption of the Annual Statement of Investment Policy. A Resolution of the City Council of the City of Cypress, and Acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District, Adopting the Annual Statement of Investment Policy. 14. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2012 -13 FOR WARRANTS NO. 26194 THROUGH 26367. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2012 -13. June 10, 2013 Page 8 Recreation and Park District Matters: 15. RESOLUTION ESTABLISHING THE CYPRESS RECREATION AND PARK DISTRICT'S FISCAL YEAR 2013 -14 APPROPRIATION LIMIT. Prepared by: Richard Storey, Assistant City Manager /Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, establishing the District's Fiscal Year 2013 -14 appropriation limit. A Resolution of the City Council of the City of Cypress, Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District, a Subsidiary District of the City of Cypress Establishing the Cypress Recreation and Park District's Appropriation Limit for the 2013 -14 Fiscal Year. 16. APPROVAL OF MEMORANDUM OF AGREEMENT WITH THE JOINT FORCES TRAINING BASE FOR THE 4TH OF JULY 2013 EVENT. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve a Memorandum of Agreement with the Joint Forces Training Base for the 4th of July 2013 event. 17. CONSIDERATION OF ADOPTION OF AMENDMENTS TO VARIOUS SECTIONS OF THE ATHLETIC FACILITY ALLOCATION, USAGE AND SCHEDULING POLICY. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the proposed amendments to various sections of the current Athletic Facility Allocation, Usage and Scheduling Policy. END OF CONSENT CALENDAR June 10, 2013 Page 9 NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off - Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS • Reports on Committee Assignments • Other Items ITEMS FROM CITY MANAGER June 10, 2013 Page 10 ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 24, 2013 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 5th day of June, 2013. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, JUNE 7, 2013 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.