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Agenda 2014-06-23AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JUNE 23, 2014 5:30 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin@ci.cypress.ca.us Finance — (714) 229 -6700 fin a(�,ci. cypress. ca. us Community Development — (714) 229 -6720 cdd(a�ci. cypress. ca. us Public Works — (714) 229 -6740 pw(d ci.cypress.ca.us Police — (714) 229 -6600 cypd(a�ci. cypress. ca. us Recreation — (714) 229 -6780 crpd(@.ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 5:30 P.M. Executive Board Room MAYOR LEROY MILLS MAYOR PRO TEM ROB JOHNSON COUNCILMEMBER DOUG BAILEY COUNCILMEMBER PRAKASH NARAIN COUNCILMEMBER MARIELLEN YARC June 23, 2014 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off- Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. WORKSHOP SOLID WASTE AND RECYCLING SERVICES SESSION FRANCHISE AGREEMENT COMPLIANCE EXAMINATION Recess the meeting to Closed Session. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Negotiator: Richard Storey Employee Groups: Executive Management Mid - Management Non - Represented Cypress Employees' Association RECONVENE 7:00 P.M. Council Chambers June 23, 2014 Page 3 ROLL CALL MAYOR LEROY MILLS MAYOR PRO TEM ROB JOHNSON COUNCILMEMBER DOUG BAILEY COUNCILMEMBER PRAKASH NARAIN COUNCILMEMBER MARIELLEN YARC PLEDGE OF ALLEGIANCE INVOCATION REPORT OF WORKSHOP AGENDA/ CLOSED SESSION CITY MANAGER CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please June 23, 2014 Page 4 PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (1 — 10) 1. APPROVAL OF MINUTES. Meeting of June 9, 2014. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. PROCLAIMING THE MONTH OF JULY 2014 AS "PARKS AND RECREATION MONTH" IN THE CITY OF CYPRESS. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council officially proclaim the month of July 2014 as "Parks and Recreation Month" in the City of Cypress. June 23, 2014 Page 5 4. ADOPTION OF RESOLUTIONS REQUIRED TO HOLD THE GENERAL MUNICIPAL ELECTION ON NOVEMBER 4, 2014. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 4, 2014, for the election of certain officers as required by the provisions of the City Charter, and requesting the Board of Supervisors of the County of Orange to consolidate a General Municipal Election to be held on Tuesday, November 4, 2014, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code. A Resolution of the City Council of the City of Cypress, Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 4, 2014, for the Election of Certain Officers as Required By the Provisions of the City Charter. A Resolution of the City Council of the City of Cypress, Requesting the Board of Supervisors of the County of Orange to Consolidate a General Municipal Election to Be Held on November 4, 2014, with the Statewide General Election to be Held on the Same Date Pursuant to Section 10403 of the Elections Code. 5. ADOPTION OF RESOLUTIONS REQUIRED TO HOLD THE CONSOLIDATED GENERAL MUNICIPAL ELECTION ON NOVEMBER 4, 2014 REGARDING RE- ZONING ORDINANCE NOS. 1145 (MACKAY SITE) AND 1146 (DISTRICT OFFICE SITE) Prepared by: Lindsay M. Tabaian, Assistant City Attorney Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows: 1) Resolution Nos. 6441 & 6442 (one for each site /measure) calling for and giving notice of the General Municipal Election to be held on Tuesday, November 4, 2014, at which Ordinance No. 1145, regarding the re- zoning of the Mackay Site (the "Mackay Ballot Measure ") and Ordinance No. 1146, regarding the re- zoning of the District Office Site (the "District Office Ballot Measure ") will be submitted to the voters of the City of Cypress for their consideration, in accordance with Measure D; 2) Resolution Nos. 6443 & 6444 (one for each site /measure) requesting that the Board of Supervisors of the County of Orange Consolidate the General Municipal Election with the Statewide General Election, both to be held on November 4, 2014, pursuant to Elections Code Section 10403, and agreeing to reimburse the County for any additional costs incurred due to this requested consolidation; 3) Resolution Nos. 6445 & 6446 (one for each site /measure) calling for June 23, 2014 Page 6 the preparation of ballot arguments and an impartial analysis regarding the Mackay and District Office Ballot Measures as follows: (i) authorizing any or all members of the City Council to submit a written argument for or against the Ordinances pursuant to Election Code §§ 9282 and 9287; and (ii) setting priorities for the filing and publication of written arguments by the City Clerk in the order set forth at Elections Code § 9287; and (iii) directing the City Attorney to prepare an impartial analysis of each Ordinance showing the effect of the measure on the existing law and the operation of the measure, in accordance with Elections Code § 9280; and 4) Resolution No. 6447 providing for the filing of rebuttal arguments regarding the Mackay and District Office Ballot Measures. A Resolution of the City Council of the City of Cypress Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 4, 2014, for the Submission of Two Proposed Ordinances to the Voters. (Mackay) A Resolution of the City Council of the City of Cypress Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 4, 2014, for the Submission of Two Proposed Ordinances to the Voters. (District Office) A Resolution of the City Council of the City of Cypress Requesting the Board of Supervisors of the County of Orange to Consolidate a General Municipal Election to Be Held on Tuesday, November 4, 2014, with the Statewide General Election to be Held on the Same Date Pursuant to Section 10403 of the Elections Code. (Mackay) A Resolution of the City Council of the City of Cypress Requesting the Board of Supervisors of the County of Orange to Consolidate a General Municipal Election to Be Held on Tuesday, November 4, 2014, with the Statewide General Election to be Held on the Same Date Pursuant to Section 10403 of the Elections Code. (District Office) A Resolution of the City Council of the City of Cypress Setting Priorities for Filing a Written Argument Regarding a City Measure and Directing the City Attorney to Prepare an Impartial Analysis. (Mackay) June 23, 2014 Page 7 A Resolution of the City Council of the City of Cypress Setting Priorities for Filing a Written Argument Regarding a City Measure and Directing the City Attorney to Prepare an Impartial Analysis. (District Office) A Resolution of the City Council of the City of Cypress Providing for the Filing of Rebuttal Arguments Regarding Two City Measures. 6. REJECTION OF ALL BIDS FOR THE DARRELL ESSEX PARK SOUTH BUILDING REPLACEMENT, PUBLIC WORKS PROJECT NO. 106. Prepared by: Alvin Papa, Senior Civil Engineer Recommended Action: That the City Council reject all bids for the Darrell Essex Park South Building Replacement, Public Works Project No. 106. 7. APPROVAL OF THE CITY ENGINEER'S REPORT AND RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE LANDSCAPED BERM ON THE NORTH SIDE OF THE STANTON CHANNEL, PUBLIC WORKS PROJECT NO. 8615 -90. Prepared by: Bobby Blackburn, Public Works Superintendent Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving the City Engineer's Report and establishing a public hearing for July 28, 2014, declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for the maintenance of the landscaping and irrigation system on the berm on the north side of the Stanton Channel. A Resolution of the City Council of the City of Cypress, Approving the City Engineer's Report Dated June 23, 2014, in Connection With the Renewal of Cypress Corporate Center Landscape Maintenance District No. 1. A Resolution of the City Council of the City of Cypress, Declaring Its Intention to Order the Renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2014 -15, Pursuant to the Landscaping and Lighting Act of 1972, and Fixing a Time and Place for Hearing Objections Thereto. June 23, 2014 Page 8 8. ADOPTION OF RESOLUTION AND MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION FOR CONTRACT PERIOD JULY 1, 2014 THROUGH JUNE 30, 2018. Prepared by: Cathy Thompson, Human Resources Manager Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the Memorandum of Understanding (MOU) between the City of Cypress and the Cypress Maintenance Employees' Association. A Resolution of the City Council of the City of Cypress, Approving the Memorandum of Understanding Between the City of Cypress and the Cypress Maintenance Employees' Association Concerning Wages, Salaries, Fringe Benefits and Conditions of Employment. 9. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MAY, 2014. Prepared by: Matt Burton, Assistant Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of May, 2014. 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2013 -14 FOR WARRANTS NO. 30397 THROUGH 30543. Prepared by: Matt Burton, Assistant Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2013 -14. END OF CONSENT CALENDAR NEW BUSINESS No items. June 23, 2014 Page 9 RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off - Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS (11) 11. CONSIDERATION OF REVISION TO ATHLETIC FACILITY ALLOCATION POLICY. (MAYOR PRO TEM JOHNSON) Recommended Action: That the City Council review options for residency requirements for youth sports groups. •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER June 23, 2014 Page 10 ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 14, 2014 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 18th day of June, 2014. 4.Utti\ Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, JUNE 20, 2014 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.