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Agenda 2014-07-14AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JULY 14, 2014 7:00 P.M. Public Hearings at 7:00 P. M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin(@,ci.cypress.ca.us Finance — (714) 229 -6700 fin(a�ci. cypress. ca. us Community Development — (714) 229 -6720 cdd(a�ci. cypress. ca. us Public Works — (714) 229 -6740 pw(@,ci.cypress.ca.us Police — (714) 229 -6600 cypd(@,ci.cypress.ca.us Recreation — (714) 229 -6780 cipd@ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. Council Chambers MAYOR LEROY MILLS MAYOR PRO TEM ROB JOHNSON COUNCILMEMBER DOUG BAILEY COUNCILMEMBER PRAKASH NARAIN COUNCILMEMBER MARIELLEN YARC July 14, 2014 Page 2 INVOCATION PRESENTATIONS SWEARING IN OF CITY MANAGER PETER GRANT ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. No action may be taken on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. No items. July 14, 2014 Page 3 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (1 — 17) 1. APPROVAL OF MINUTES. Meeting of June 23, 2014. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. CONSIDERATION TO INITIATE THE BIENNIAL REVIEW OF THE CITY OF CYPRESS CONFLICT OF INTEREST CODE. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Direct the City Clerk to publish the Notice of Intention to Adopt or Amend a Conflict of Interest Code and direct delivery of the same to all affected employees; and 2) Direct that the 45 -day public comment period commence on Friday, July 18, 2014 and that the same continue through the close of business on Tuesday, September 2, 2014. 4. ADOPTION OF RESOLUTION IN SUPPORT OF MACKAY AND DISTRICT OFFICE REZONING INITIATIVE MEASURES. Prepared by: Lindsay Tabaian, Assistant City Attorney Recommended Action: That the City Council, at the request of the Cypress School District Board of Trustees, consider adopting the Resolution by title only, title as follows, supporting the two (2) ballot measures to rezone the Mackay and District Office sites which will be submitted to the voters on the November 4, 2014 General Election ballot. A Resolution of the City Council of the City of Cypress, Supporting Ballot Measures to Rezone Underutilized Surplus Properties Owned by the Cypress School District and Commonly Known as the Mackay School and District Office Sites. July 14, 2014 Page 4 5. APPROVAL OF PLANS AND SPECIFICATIONS FOR FISCAL YEAR 2013 -14 STREET REHABILITATION PROJECT — OVERLAY, PUBLIC WORKS PROJECT NO. 123. Prepared bv: Dario Simoes, Associate Civil Engineer Recommended Action: That the City Council approve the plans and specifications for Fiscal Year 2013 -14 Street Rehabilitation Project — Overlay, Public Works Project No. 123. 6. APPROVAL OF PLANS AND SPECIFICATIONS FOR FISCAL YEAR 2013 -14 STREET REHABILITATION PROJECT — SLURRY SEAL, PUBLIC WORKS PROJECT NO. 119. Prepared by: Dario Simoes, Associate Civil Engineer Recommended Action: That the City Council approve the plans and specifications for Fiscal Year 2013 -14 Street Rehabilitation Project — Siurry Seal, Public Works Project No. 119. 7. AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE BALL ROAD (C10) STORM DRAIN PROJECT, PUBLIC WORKS PROJECT NO. 96. Prepared bv: Nick Mangkalakiri, Associate Civil Engineer Recommended Action: That the City Council: 1) Award a contract for the Ball Road (C10) Storm Drain Project, Public Works Project No. 96, in the amount of $264,615, to the lowest responsible bidder Paulus Engineering, Inc., Anaheim, California; authorize a contingency of $39,700 (15% of Bid Amount); and direct the Director of Public Works /City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Inspection Services, in the amount of $30,508, within the existing agreement for On -Call Construction Management/Engineering Support/Testing and Inspection Services, for the Ball Road (C10) Storm Drain Project, Public Works Project No. 96, to Vali Cooper and Associations, Inc. (VCA), Santa Ana, California; authorize a contingency of $4,600 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works /City Engineer to act as Contract Officer. July 14, 2014 Page 5 8. ADOPTION OF AMENDMENT NO. 2 TO OCTA MASTER FUNDING AGREEMENT NO. C -1 -2760. Prepared by: Alvin Papa, Senior Civil Engineer Recommended Action: That the City Council adopt Amendment No. 2 to Master Funding Agreement No. C -1 -2760 with the Orange County Transportation Authority (OCTA) and authorize the Mayor to execute said agreement. 9. APPROVAL OF ACCEPTANCE OF UPGRADES TO THE MOBILE COMMAND POST VEHICLE AND APPROPRIATION OF FUNDS FOR MAST REPAIRS. Prepared by: Jackie Gomez - Whiteley, Chief of Police Recommended Action: That the City Council: 1) Approve the acceptance of improvements and upgrades made to the Mobile Command Post (MCP) vehicle funded by the Urban Area Security Initiative (UASI) grant program; and 2) Approve an appropriation increase of $5,703 from the unassigned fund balance of the General Fund to Account No. 111 - 50187.4156_100 (Maintenance Services — Vehicles) to fund necessary repairs to the MCP mast; and 3) Approve a transfer in the amount of $1,901 from the unreserved fund balance of the Narcotic Asset Seizure Fund (281- 99999.4501_111) to the General Fund (111- 99999.3901_281) for the City of Cypress' portion of the mast repair; and 4) Approve an increase to estimated revenues in the General Fund Account No. 111 - 50161.3711 (Expenditure Reimbursement) by $3,802 for the portion of the mast repairs paid for the cities of Los Alamitos and Seal Beach. 10. RECEIVE AND FILE THE PAY SCHEDULES FOR THE POLICE OFFICERS' ASSOCIATION AND THE POLICE MANAGEMENT ASSOCIATION. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the updated Pay Schedules for the Police Officers' Association and the Police Management Association effective July 4, 2014. July 14, 2014 Page 6 11. ADOPTION OF RESOLUTION AMENDING HOURLY PAY RANGES FOR TEMPORARY PART -TIME POSITIONS. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, amending Resolution No. 6420 modifying the Temporary Part-Time and Seasonal Employees hourly pay range schedule. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Amending Resolution No. 6420 Establishing Hourly Pay Ranges for Temporary Part -Time and Seasonal Positions. 12. ADOPTION OF RESOLUTIONS ESTABLISHING SALARY AND BENEFITS FOR CONFIDENTIAL POSITIONS, MID - MANAGEMENT POSITIONS, AND EXECUTIVE MANAGEMENT POSITIONS. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council: 1) Adopt the Resolution by title only, title as follows, establishing salary ranges and benefits for Confidential positions; and 2) Adopt the Resolution by title only, title as follows, establishing salary ranges and benefits for Mid - Management positions; and 3) Adopt the Resolution by title only, title as follows, establishing salary ranges and benefits for Executive Management positions. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Establishing Compensation for the Confidential Positions of Human Resources Analyst, Management Analyst, Recording Secretary /Deputy City Clerk, and Human Resources Technician. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Establishing Salary Ranges and Benefits for Mid - Management Positions. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Establishing Salary Ranges and Benefits for Executive Management. July 14, 2014 Page 7 13. ADOPTION OF RESOLUTION AND MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS EMPLOYEES' ASSOCIATION FOR CONTRACT PERIOD JULY 1, 2014 THROUGH JUNE 30, 2018. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the Memorandum of Understanding (MOU) between the City of Cypress and the Cypress Employees' Association. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Approving the Memorandum of Understanding Between the City of Cypress and the Cypress Employees' Association Concerning Wages, Salaries, Fringe Benefits and Conditions of Employment. 14. SPECIAL TAX LEVY FOR FY 2014 -15 WITHIN COMMUNITY FACILITIES DISTRICT NO. 1 (SORRENTO HOMES) OF THE CITY OF CYPRESS. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the legislative body of Community Facilities District No. 1 (Sorrento Homes), authorize the levy of a special tax for Fiscal Year 2014 -15 within the District by adopting the Resolution by title only, title as follows, and authorize the Mayor to sign the Proposition 218 Certification. A Resolution of the City Council of the City of Cypress, California, Acting as the Legislative Body of Community Facilities District No. 1 (Sorrento Homes) of the City of Cypress, California, Authorizing the Levy of a Special Tax for Fiscal Year 2014 -2015 Within Such Community Facilities District. 15. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2013 -14 FOR WARRANTS NO. 30544 THROUGH 30697. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2013 -14. July 14, 2014 Page 8 Recreation and Park District Matters: 16. APPROVAL OF FUND TRANSFER FOR TRANSPORTATION AND GRANDSTAND SEATING FOR THE 2015 ROSE PARADE. Prepared by: Dena Diqqins, Superintendent of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Appropriate $3,406 from the Recreation and Park District Unreserved General Fund and transfer $2,481 to account 212 - 90301.4103_004 (Supplies — Special Activity) and $925 to account 212 - 90301.4187_036 (Contract Services — Private Transportation Services) for grandstand seating and charter bus transportation to the 2015 Rose Parade in Pasadena; and 2) Increase estimated revenue 3673 -12 (Special Event Fees) by $3,825 from ticket sales. 17. APPROVAL OF AGREEMENT WITH CYPRESS SCHOOL DISTRICT FOR USE OF SWAIN SCHOOL CLASSROOMS. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve the proposed agreement with Cypress School District for use of several classrooms at Swain Elementary School. END OF CONSENT CALENDAR NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. July 14, 2014 Page 9 SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off - Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER ADJOURNMENT — IN MEMORY OF CYPRESS RESIDENT ALLEN CROWDER The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 28, 2014 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of July, 2014. ituOL kUkatO Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, JULY 11, 2014 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.