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Minutes 2014-06-23305 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD June 23, 2014 A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Mills in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor Leroy Mills Mayor Pro Tem Rob Johnson Council Member Prakash Narain Council Member Mariellen Yarc Members absent: Council Member Bailey Staff present: Interim City Manager Richard Storey City Attorney William Wynder Police Chief Jackie Gomez - Whiteley Public Works Director Doug Dancs Recreation and Community Services Director June Liu Assistant Director of Finance and Administrative Services Matt Burton Assistant City Engineer Kamran Dadbeh Planning Manager Doug Hawkins Public Works Superintendent Bobby Blackburn Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham ORAL COMMUNICATIONS: None. WORKSHOP SESSION: The Management Analyst indicated that the City Council would hold a workshop regarding the Solid Waste and Recycling Services Franchise Agreement Compliance Examination, and introduced Mark Alpers, R3 Consulting Group. Mayor Mills expressed his disappointment with having requested a written copy of the recommendations from R3 Consulting Group, who was non - responsive. Mark Alpers, R3 Consulting Group, responded that recommendations are included within the agenda report as well as issues in compliance review. He stated that the Principle of the firm was not available. The Mayor stated that the burden is on the City Council to review the contractor's work. Mr. Alpers reviewed the Scope of Services and clarified that it is exclusively limited to review of the current waste hauler franchise agreement executed in 1993 and that the review is not in relation to a new hauler or the Request for Proposals. He explained that his services include municipal clients with practice areas that include hauler and performance review, franchise agreement audits, and negotiating new contracts with haulers. Mr. Alpers indicated that the technical approach included preparation of a comprehensive document request, meeting with the City and Republic Services to identify data compliant information, and to interview Republic Services staff. He clarified that this report is relatively complete with outstanding issues yet to be finalized. CITY COUNCIL MINUTES JUNE 23, 2014 Mr. Alpers stated that the original agreement of 1993 Tacks performance standards as compared to agreements of present time, and stated that there were several areas of non - compliance that included hours of collection and trucks that left the yard less than five minutes early, which is not considered to be a significance lapse. He indicated that bulky waste item collection includes two collections per year, however Republic Services policy only allows for two bulky items and that more should have been allowed. He also spoke of possible charges for extra item pick -ups. Mayor Mills asked if there had been residential complaints with regard to early truck arrivals in residential areas. The Public Works Superintendent responded that there have not been any complaints. The Management Analyst also responded that she has not received any complaints. Council Member Narain asked for clarification on the bulky item pick -up policy. Mr. Alpers clarified that bulky item pick -up covers two times per year, not to exceed three cubic yards. Mayor Pro Tem Johnson asked if Christmas tree pick -up is part of the bulky waste collection. Mr. Alpers responded that Christmas trees are not considered bulky waste. Mr. Alpers stated that Republic Services was 10 days late in submitting their annual rate calculations in 2012, which is of minimal concern. He spoke of insurance requirements and that specific types of riders are required which were not indicated, however, staff has indicated that a new Certificate of Insurance would be submitted. The Management Analyst stated that a replacement Certificate of Insurance had been received today. Mr. Alpers indicated that the 1993 letter of credit requirement was not able to be located and that it could be easily remedied. The Interim City Manager asked about the annual reports. Mr. Alpers responded that annual reports are submitted each year to the City and that the City is required to file some of that data each year with CalRecycle to demonstrate diversion requirements with regard to AB 939, and that Republic Services was not able to provide that documentation for the past three years. The Management Analyst remarked that tonnage information was received each year, however it was not in the format described in the franchise agreement. Mr. Alpers indicated that the tracking of national accounts by Republic Services was reviewed and that it was not until today that it was determined that these accounts are charged the normal rates. He stated that at report time, that information had not been received from Republic Services. Mr. Alpers stated that Republic Services underpaid approximately $5,600 over the three -year period to include revenues from the sale of recycled materials and an additional $200 for extra service revenue, and stated that the analysis found that Republic Services overpaid $4,500. He reviewed Appendix B from the agenda report which provided Republic Services revenues for calendar years 2010, 2011, and 2012, and indicated that discrepancies of 2010 and 2011 can be zeroed out due to a simple clerical and accounting error. He stated that he is waiting for data with regard to the 2012 overpayment which includes an underpayment of $5,800 and an overpayment of $4,900, and that the difference is of minimal significance considering the overall contract. 2 306 CITY COUNCIL MINUTES JUNE 23, 2014 The Recreation and Community Services Director clarified that the Compliance Examination reflects that Republic Services underpaid $2,527 for franchise fee payments on commercial recyclable materials, which would make the overall underpayment approximately $8,500. Council Member Yarc asked about Republic Services supporting gross receipts documentation and if R3 Consulting Group verified the calculations. Mr. Alpers responded in the affirmative. Council Member Yarc spoke of faulty tonnage reporting in the past and asked how that matter was rectified. The Management Analyst responded that the faulty tonnage reporting was not related to Republic Services and that it was related to CR &R's information entered incorrectly into CalRecycle's reporting system. Mr. Alpers stated that the tonnage may be misidentified based on the hauler. Council Member Yarc asked how the reporting is documented. Mr. Alpers stated that tonnage is documented by revenue statements. The Interim City Manager stated that there is no documentation on recycling, and asked if the City Council should be confident in billing Republic Services for the overpayment. Mr. Alpers responded in the affirmative and commented on the difficulties of the data gathering process and stated that he was told by Republic Services staff that it was due to personnel reasons. Council Member Narain asked about more efficient data gathering in the future. The City Attorney stated that there are stronger auditing provisions in the proposed franchise and that the new hauler would fund the audit. He stated that the Request for Proposals provides an audit function. The Recreation and Community Services Director confirmed that the draft agreement includes specific reporting requirements and assured that the final agreement could have a structured audit process. Mayor Mills commented on the short time remaining on the existing franchise agreement and asked if the non - compliance items would be remedied because of that, or if the City Council should have the contractor remedy the issues of concern. Mr. Alpers recommended that an audit be done more frequently, that a letter of credit be generated, and that there be an assessment of the riders on the Certificate of Insurance. The Mayor asked R3 Consulting Group if a letter of credit could be done within one week. Mr. Alpers responded in the affirmative. Mayor Mills asked if it would be necessary to come back to City Council for further action. The Interim City Manager stated that staff would review the discrepancies of the finalized amount and bill Republic Services with the final consensus authorized by the City Council and that another workshop would not be necessary. Council Member Yarc suggested that written correspondence be sent to Republic Services indicating all of the discrepancy items, including the clarification of the bulky waste collection. 3 307 CITY COUNCIL MINUTES JUNE 23, 2014 The Interim City Manager stated that clarification of the proper bulky waste collection would be posted on the City's website. Mr. Alpers suggested that staff contact Republic Services to obtain the accurate information on bulky waste collection. Mr. James Castro, General Manager, Republic Services, stated that the hours of collection is continually stressed to his drivers and that frequently bulky waste collection is made even if it was not called in for pick -up. He apologized to Mr. Alpers for the difficulty in obtaining information from his company for the compliance examination, spoke of assisting to resolve the CalRecycle issue, and stressed the pride in services that Republic Services provides. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiator: Richard Storey, Employee Groups: Executive Management, Mid - Management, Non - Represented and Cypress Employees' Association. At 6:07 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:00 p.m. by Mayor Mills. Members present: Mayor Leroy Mills Mayor Pro Tem Rob Johnson Council Member Narain Council Member Yarc Members absent: Council Member Bailey Staff present: Interim City Manager Richard Storey City Attorney William Wynder Police Chief Jackie Gomez - Whiteley Public Works Director Doug Dancs Recreation and Community Services Director June Liu Assistant Director of Finance and Administrative Services Matt Burton Assistant City Engineer Kamran Dadbeh Senior Civil Engineer Alvin Papa Planning Manager Doug Hawkins Public Works Superintendent Bobby Blackburn Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Yarc. INVOCATION: The invocation was given by City Attorney Wynder. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Workshop Session Agenda items discussed earlier in the evening. The Interim City Manager reported that the City Council held a workshop regarding the Solid Waste and Recycling Services Franchise Agreement Compliance Examination. He stated that findings were presented to the City Council and direction was given to staff to prepare a letter of non - compliance, for the consultant to provide written 4 308 CITY COUNCIL MINUTES JUNE 23, 2014 recommendations, and authorization was given to staff to bill for possible reimbursements from Republic Services. The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiator: Richard Storey, Employee Groups: Executive Management, Mid - Management, Non - Represented and Cypress Employees' Association. He stated that the City's negotiator explained the response to the Cypress Employees' Association most recent negotiations offer and that City Council unanimously approved the offer with a tentative agreement in principle and action by the City Council at the next regular City Council meeting, with a written Memorandum of Understanding for public consideration and possible action by the City Council. He stated that with regard to the Executive Management, Mid - Management, and Non - Represented groups, the City Council unanimously, with the exception of Council Member Bailey due to his absence, gave the City's negotiator directions and negotiating authority. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Mills asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Craig Durfey, Garden Grove, spoke regarding bicycle safety. Shelly Henderson, Cypress, spoke regarding the Cypress Community Festival. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Council Member Narain requested Agenda Item No. 6 be pulled from the Consent Calendar. It was moved by Mayor Pro Tem Johnson and seconded by Council Member Yarc, to approve Consent Calendar Items No. 1 through 5 and 7 through 10. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Narain, Yarc, Johnson and Mills NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Bailey Item No. 1: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF JUNE 9, 2014. Recommendation: That the City Council approve the Minutes of the Meeting of June 9, 2014, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 5 309 CITY COUNCIL MINUTES JUNE 23, 2014 Item No. 3: PROCLAIMING THE MONTH OF JULY 2014 AS "PARKS AND RECREATION MONTH" IN THE CITY OF CYPRESS. Recommendation: That the City Council officially proclaim the month of July 2014 as "Parks and Recreation Month" in the City of Cypress. Item No. 4: ADOPTION OF RESOLUTIONS REQUIRED TO HOLD THE GENERAL MUNICIPAL ELECTION ON NOVEMBER 4, 2014. Recommendation: That the City Council adopt the Resolutions by title only, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 4, 2014, for the election of certain officers as required by the provisions of the City Charter, and requesting the Board of Supervisors of the County of Orange to consolidate a General Municipal Election to be held on Tuesday, November 4, 2014, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code. RESOLUTION NO. 6439 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER. RESOLUTION NO. 6440 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2014, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. Item No. 5: ADOPTION OF RESOLUTIONS REQUIRED TO HOLD THE CONSOLIDATED GENERAL MUNICIPAL ELECTION ON NOVEMBER 4, 2014 REGARDING RE- ZONING ORDINANCE NOS. 1145 (MACKAY SITE) AND 1146 (DISTRICT OFFICE SITE). Recommendation: That the City Council adopt the Resolutions by title only: 1) Resolution Nos. 6441 & 6442 (one for each site /measure) calling for and giving notice of the General Municipal Election to be held on Tuesday, November 4, 2014, at which Ordinance No. 1145, regarding the re- zoning of the Mackay Site (the "Mackay Ballot Measure ") and Ordinance No. 1146, regarding the re- zoning of the District Office Site (the "District Office Ballot Measure ") will be submitted to the voters of the City of Cypress for their consideration, in accordance with Measure D; 2) Resolution Nos. 6443 & 6444 (one for each site /measure) requesting that the Board of Supervisors of the County of Orange Consolidate the General Municipal Election with the Statewide General Election, both to be held on November 4, 2014, pursuant to Elections Code Section 10403, and agreeing to reimburse the County for any additional costs incurred due to this requested consolidation; 3) Resolution Nos. 6445 & 6446 (one for each site /measure) calling for the preparation of ballot arguments and an impartial analysis regarding the Mackay and District Office Ballot Measures as follows: (i) authorizing any or all members of the City Council to submit a written argument for or against the Ordinances pursuant to Election Code §§ 9282 and 9287; and (ii) setting priorities for the filing and publication of written arguments by the City Clerk in the order set forth at Elections Code § 9287; and (iii) directing the City Attorney to prepare an impartial analysis of each Ordinance showing the effect of the measure on the existing law and the operation of the measure, in accordance with Elections Code § 9280; and 4) Resolution No. 6447 providing for the filing of rebuttal arguments regarding the Mackay and District Office Ballot Measures. 6 310 CITY COUNCIL MINUTES JUNE 23, 2014 3 RESOLUTION NO. 6441 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014, FOR THE SUBMISSION OF TWO PROPOSED ORDINANCES TO THE VOTERS. (MACKAY) RESOLUTION NO. 6442 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014, FOR THE SUBMISSION OF TWO PROPOSED ORDINANCES TO THE VOTERS. (DISTRICT OFFICE) RESOLUTION NO. 6443 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. (MACKAY) RESOLUTION NO. 6444 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. (DISTRICT OFFICE) RESOLUTION NO. 6445 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. (MACKAY) RESOLUTION NO. 6446 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. (DISTRICT OFFICE) RESOLUTION NO. 6447 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS REGARDING TWO CITY MEASURES. Item No. 7: APPROVAL OF THE CITY ENGINEER'S REPORT AND RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE LANDSCAPED BERM ON THE NORTH SIDE OF THE STANTON CHANNEL, PUBLIC WORKS PROJECT NO. 8615 -90. Recommendation: That the City Council adopt the Resolutions by title only, approving the City Engineer's Report and establishing a public hearing for July 28, 2014, declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for the maintenance of the landscaping and irrigation system on the berm on the north side of the Stanton Channel. 7 CITY COUNCIL MINUTES JUNE 23, 2014 312 RESOLUTION NO. 6448 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING THE CITY ENGINEER'S REPORT DATED JUNE 23, 2014, IN CONNECTION WITH THE RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1. RESOLUTION NO. 6449 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, DECLARING ITS INTENTION TO ORDER THE RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2014 -15, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND FIXING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO. Item No. 8: ADOPTION OF RESOLUTION AND MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION FOR CONTRACT PERIOD JULY 1, 2014 THROUGH JUNE 30, 2018. Recommendation: That the City Council adopt the Resolution by title only, approving the Memorandum of Understanding (MOU) between the City of Cypress and the Cypress Maintenance Employees' Association. RESOLUTION NO. 6450 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION CONCERNING WAGES, SALARIES, FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. Item No. 9: REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MAY, 2014. Recommendation: That the City Council receive and file the Investment Report for the month of May, 2014. Item No. 10: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2013 -14 FOR WARRANTS NO. 30397 THROUGH 30543. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2013 -14. Regarding Item No. 6: REJECTION OF ALL BIDS FOR THE DARRELL ESSEX PARK SOUTH BUILDING REPLACEMENT, PUBLIC WORKS PROJECT NO. 106, Council Member Narain commented on the rejection of all bids and asked about alternatives and whether the project would be pursued next year. The Recreation and Community Services Director responded that the project includes the replacement of one modular classroom at Darrell Essex Park which is the site of the recreational Kids Corner Preschool Program. She indicated that the Cypress School District has allowed for that program to use vacant classrooms at Swain Elementary School during the building construction process and that the program would be moved for the upcoming school year. She stated that the temporary relocation would allow for evaluation of the program including attendance, program needs, inadequate parking, alternative construction bids, and /or restructuring of the program. She stated that the existing building is 45 years old and beyond its useful span, and assured that the program would continue at the alternate site. 8 CITY COUNCIL MINUTES JUNE 23, 2014 It was moved by Council Member Narain and seconded by Mayor Pro Tem Johnson, that the City Council reject all bids for the Darrell Essex Park South Building Replacement, Public Works Project No. 106. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Narain, Yarc, Johnson and Mills NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Bailey Mayor Mills requested that a letter of appreciation be sent to the Cypress School District. END OF CONSENT CALENDAR NEW BUSINESS: No items. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Item No. 10: CONSIDERATION OF REVISION TO ATHLETIC FACILITY ALLOCATION POLICY. (MAYOR PRO TEM JOHNSON) Mayor Pro Tem Johnson spoke regarding field allocation based on residency requirements and the decrease of residency in the sports user groups, and requested that review of the field allocation use be revisited so that residency rates may be lowered or options to include attendance to Cypress schools be considered. He indicated that a portion of the non - residency Advisory Committee on Use of Athletic Facilities (ACUAF) fee is used towards field and facility needs such as field maintenance, ball diamond refurbishment, and snack bar upgrades. Mayor Mills commented that the current policy was worked on for a 12 -month period, and spoke of the inability to please everyone. He asked if there is new information that would be convincing to warrant reconsideration of the policy. The Recreation and Community Services Director responded that the sports leagues have turned away non - resident participants and that she is not able to confirm whether or not those participants attend Cypress schools. She spoke of the residency registration requirements and that 78% of the Cypress Recreation and Park District revenues are property tax based. She stated that American Youth Soccer Organization (AYSO) and Cypress Girls Softball League (CGSL) did not meet the residency requirement with the last season and that staff instituted a residency -only registration at the front end of their registration process. She stated that the current policy was City Council initiated in 2009 and that it was reviewed by the Recreation and Community Services Commission for a 12 -month period, with adoption by the City Council in 2010. She indicated that the residency rate was increased from 51% to 55% for the youth sports as well as the non - profit groups and would be a consideration during the grant review process. 9 313 CITY COUNCIL MINUTES JUNE 23, 2014 Council Member Narain spoke of the residency increase in 2009 and of dissatisfaction with it, and that many organizations have difficulty maintaining the residency requirements. He suggested that consideration be given to students who attend Cypress schools and requested that this matter be revisited by the City Council in a workshop setting. The City Attorney clarified this item is not on the Agenda and clarified that it may be further discussed at a workshop or future City Council meeting. Council Member Yarc asked about consistency with surrounding cities' residency requirements and spoke of the loss of park space and the use by non - residents. The Recreation and Community Services Director spoke of the residency survey that was conducted in 2010 that included like -sized cities in Los Angeles County and Orange County, and that the average residency rate was 70 %. She indicated that at the time of the survey, the item was brought forward because of the loss of open space and changes in California Interscholastic Federation (CIF) rules that impacted the loss of open space use including Cypress High School and Oxford Academy, along with Cypress School District school modernizations and building additions. Mayor Pro Tem Johnson directed staff to prepare this item for a future City Council workshop. The Recreation and Community Services Director indicated that staff could be prepared for a City Council workshop by late September or early October 2014 in order to allow time for another survey. Mayor Mills requested reports from the Council Members on their respective committee assignments. Council Member Yarc: Attended the Cypress Chamber of Commerce Awards and Installation dinner. Attended the League of California Cities Policy Committee meeting. Attended the General Federation of Woman's Club convention. Council Member Narain: Attended the Cypress Chamber of Commerce Awards and Installation dinner. Attended an O.C. Sanitation District Administrative Committee meeting. Council Member Johnson: Attended the Cypress Chamber of Commerce Awards and Installation dinner. Attended the St. Irenaeus Festival. Council Member Mills: Attended a SCAG Audit Committee meeting. Attended an OCCOG Executive Management Committee meeting. Attended the Concert-on -the Green. Attended the Oversight Board meeting. Spoke regarding the relocation of Manhattan Beachwear Inc. to another area in Cypress. ITEMS FROM INTERIM CITY MANAGER: The Interim City Manager spoke regarding the General Municipal Election to be held on November 4, 2014. He indicated that there would be three City Council vacancies and that the candidate filing period would be July 14, 2014 through August 8, 2014. 10 314 CITY COUNCIL MINUTES JUNE 23, 2014 315 ADJOURNMENT: Mayor Mills adjourned the meeting at 7:37 p.m. to Monday, July 14, 2014, beginning at 5:30 p.m. in the Executive Board R•om. ATTEST: &c.-1,40-0 CITY CLERK OF THE CITY OF CYPRESS 11 MAYO THE CITY OF CYPRESS