Minutes 2014-07-14316
MINUTES OF A REGULAR MEETING OF THE
CYPRESS CITY COUNCIL
HELD
July 14, 2014
A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor
Mills in the Council Chambers, 5275 Orange Avenue, Cypress, California.
Members present:
Mayor Leroy Mills
Mayor Pro Tem Rob Johnson
Council Member Doug Bailey
Council Member Prakash Narain
Council Member Marielien Yarc
Staff present:
City Manager Peter Grant
Assistant City Attorney Lindsay Tabaian
Police Chief Jackie Gomez - Whiteley
Public Works Director Doug Dancs
Recreation and Community Services Director June Liu
Assistant Director of Finance and Administrative Services Matt Burton
Assistant City Engineer Kamran Dadbeh
Planning Manager Doug Hawkins
Human Resources Manager Cathy Thompson
Recreation Superintendent Dena Diggins
Management Analyst Alisha Farnell
Deputy City Clerk Rhonda Barone
City Clerk Denise Basham
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member
Narain.
INVOCATION: The invocation was given by Mayor Mills.
PRESENTATIONS:
The City Clerk administered the Oath of Office to City Manager Peter Grant.
The City Manager expressed his honor in being selected as the City Manager and
thanked staff for their assistance. He introduced his family and friends in attendance.
ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES
PER SPEAKER, SPEAKING ONCE.)
Mayor Mills asked anyone who wished to speak on any topic not included on the
meeting Agenda to come forward.
Craig Durfey, Garden Grove, spoke regarding bicycle safety.
Shelly Henderson, Cypress, spoke regarding the Cypress Community Festival.
George O'Hara, Cypress Chamber of Commerce, spoke regarding upcoming activities
and events.
PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN
MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL).
No items.
CITY COUNCIL MINUTES JULY 14, 2014 3 17
CONSENT CALENDAR:
All matters listed on the Agenda under "Consent Calendar" are to be considered by the
City Council to be routine and will be enacted by one motion approving the
recommendations listed on the Agenda.
The City Manager requested Agenda Item No. 4 be pulled from the Consent Calendar.
Council Member Bailey requested Agenda Item No. 14 be pulled from the Consent
Calendar.
It was moved by Council Member Narain and seconded by Mayor Pro Tem Johnson, to
approve Consent Calendar Items No. 1 through 3, 5 through 13, and 15 through 17.
The motion was unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
Item No. 1:
23, 2014.
5 COUNCIL MEMBERS: Bailey, Narain, Yarc, Johnson and Mills
0 COUNCIL MEMBERS: None
0 COUNCIL MEMBERS: None
APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF JUNE
Recommendation: That the City Council approve the Minutes of the Meeting of June
23, 2014, as submitted.
Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND
RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO
WAIVE FURTHER READING.
Item No. 3: CONSIDERATION TO INITIATE THE BIENNIAL REVIEW OF THE CITY
OF CYPRESS CONFLICT OF INTEREST CODE.
Recommendation: That the City Council, and acting as the ex- officio governing Board of
Directors of the Cypress Recreation and Park District: 1) Direct the City Clerk to publish
the Notice of Intention to Adopt or Amend a Conflict of Interest Code and direct delivery of
the same to all affected employees; and 2) Direct that the 45 -day public comment period
commence on Friday, July 18, 2014 and that the same continue through the close of
business on Tuesday, September 2, 2014.
Item No. 5: APPROVAL OF PLANS AND SPECIFICATIONS FOR FISCAL YEAR
2013 -14 STREET REHABILITATION PROJECT — OVERLAY, PUBLIC WORKS
PROJECT NO. 123.
Recommendation: That the City Council approve the plans and specifications for Fiscal
Year 2013 -14 Street Rehabilitation Project — Overlay, Public Works Project No. 123.
Item No. 6: APPROVAL OF PLANS AND SPECIFICATIONS FOR FISCAL YEAR
2013 -14 STREET REHABILITATION PROJECT — SLURRY SEAL, PUBLIC WORKS
PROJECT NO. 119.
Recommendation: That the City Council approve the plans and specifications for Fiscal
Year 2013 -14 Street Rehabilitation Project — Slurry Seal, Public Works Project No. 119.
Item No. 7: AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK
ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE BALL ROAD
(C10) STORM DRAIN PROJECT, PUBLIC WORKS PROJECT NO. 96.
Recommendation: That the City Council: 1) Award a contract for the Ball Road (C10)
Storm Drain Project, Public Works Project No. 96, in the amount of $264,615, to the
lowest responsible bidder Paulus Engineering, Inc., Anaheim, California; authorize a
contingency of $39,700 (15% of Bid Amount); and direct the Director of Public Works /City
Engineer to issue any necessary change orders to complete additional work within
budgetary authority; and 2) Approve a Task Order for Construction Inspection Services, in
2
CITY COUNCIL MINUTES JULY 14, 2014 3 18
the amount of $30,508, within the existing agreement for On -Call Construction
Management/Engineering Support/Testing and Inspection Services, for the Ball Road
(C10) Storm Drain Project, Public Works Project No. 96, to Vali Cooper and Associations,
Inc. (VCA), Santa Ana, California; authorize a contingency of $4,600 (15% of contract
amount) to be used for unforeseen work; and direct the Director of Public Works /City
Engineer to act as Contract Officer.
Item No. 8: ADOPTION OF AMENDMENT NO. 2 TO OCTA MASTER FUNDING
AGREEMENT NO. C -1 -2760.
Recommendation: That the City Council adopt Amendment No. 2 to Master Funding
Agreement No. C -1 -2760 with the Orange County Transportation Authority (OCTA) and
authorize the Mayor to execute said agreement.
Item No. 9: APPROVAL OF ACCEPTANCE OF UPGRADES TO THE MOBILE
COMMAND POST VEHICLE AND APPROPRIATION OF FUNDS FOR MAST
REPAIRS.
Recommendation: That the City Council: 1) Approve the acceptance of improvements
and upgrades made to the Mobile Command Post (MCP) vehicle funded by the Urban
Area Security Initiative (UASI) grant program; and 2) Approve an appropriation increase
of $5,703 from the unassigned fund balance of the General Fund to Account No. 111-
50187.4156_100 (Maintenance Services — Vehicles) to fund necessary repairs to the
MCP mast; and 3) Approve a transfer in the amount of $1,901 from the unreserved fund
balance of the Narcotic Asset Seizure Fund (281- 99999.4501111) to the General Fund
(111- 99999.3901281) for the City of Cypress' portion of the mast repair; and 4) Approve
an increase to estimated revenues in the General Fund Account No. 111 - 50161.3711
(Expenditure Reimbursement) by $3,802 for the portion of the mast repairs paid for the
cities of Los Alamitos and Seal Beach.
Item No. 10: RECEIVE AND FILE THE PAY SCHEDULES FOR THE POLICE
OFFICERS' ASSOCIATION AND THE POLICE MANAGEMENT ASSOCIATION.
Recommendation: That the City Council receive and file the updated Pay Schedules for
the Police Officers' Association and the Police Management Association effective July 4,
2014.
Item No. 11: ADOPTION OF RESOLUTION AMENDING HOURLY PAY RANGES FOR
TEMPORARY PART -TIME POSITIONS.
Recommendation: That the City Council, acting as the ex- officio governing Board of
Directors of the Cypress Recreation and Park District, adopt the Resolution by title only,
amending Resolution No. 6420 modifying the Temporary Part-Time and Seasonal
Employees hourly pay range schedule.
RESOLUTION NO. 6451
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT, AMENDING
RESOLUTION NO. 6420 ESTABLISHING HOURLY PAY RANGES
FOR TEMPORARY PART -TIME AND SEASONAL POSITIONS.
Item No. 12: ADOPTION OF RESOLUTIONS ESTABLISHING SALARY AND
BENEFITS FOR CONFIDENTIAL POSITIONS, MID - MANAGEMENT POSITIONS, AND
EXECUTIVE MANAGEMENT POSITIONS.
Recommendation: That the City Council: 1) Adopt the Resolution by title only,
establishing salary ranges and benefits for Confidential positions; and 2) Adopt the
Resolution by title only, establishing salary ranges and benefits for Mid - Management
positions; and 3) Adopt the Resolution by title only, establishing salary ranges and
benefits for Executive Management positions.
3
CITY COUNCIL MINUTES JULY 14, 2014 319
RESOLUTION NO. 6452
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT, ESTABLISHING
COMPENSATION FOR THE CONFIDENTIAL POSITIONS OF
HUMAN RESOURCES ANALYST, MANAGEMENT ANALYST,
RECORDING SECRETARY /DEPUTY CITY CLERK, AND
HUMAN RESOURCES TECHNICIAN.
RESOLUTION NO. 6453
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT, ESTABLISHING
SALARY RANGES AND BENEFITS FOR
MID - MANAGEMENT POSITIONS.
RESOLUTION NO. 6454
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT, ESTABLISHING
SALARY RANGES AND BENEFITS FOR EXECUTIVE MANAGEMENT.
Item No. 13: ADOPTION OF RESOLUTION AND MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS
EMPLOYEES' ASSOCIATION FOR CONTRACT PERIOD JULY 1, 2014 THROUGH
JUNE 30, 2018.
Recommendation: That the City Council adopt the Resolution by title only, approving
the Memorandum of Understanding (MOU) between the City of Cypress and the Cypress
Employees' Association.
RESOLUTION NO. 6455
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT, APPROVING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
CYPRESS AND THE CYPRESS EMPLOYEES' ASSOCIATION
CONCERNING WAGES, SALARIES, FRINGE BENEFITS AND
CONDITIONS OF EMPLOYMENT.
Item No. 15: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2013 -14 FOR WARRANTS NO. 30544 THROUGH
30697.
Recommendation: That the City Council approve the attached warrant register and
wire transfers for Fiscal Year 2013 -14.
Recreation and Park District Matters:
Item No. 16: APPROVAL OF FUND TRANSFER FOR TRANSPORTATION AND
GRANDSTAND SEATING FOR THE 2015 ROSE PARADE.
Recommendation: That the City Council, acting as the ex- officio governing Board of
Directors of the Cypress Recreation and Park District: 1) Appropriate $3,406 from the
Recreation and Park District Unreserved General Fund and transfer $2,481 to account
212 - 90301.4103_004 (Supplies — Special Activity) and $925 to account 212-
90301.4187_036 (Contract Services — Private Transportation Services) for grandstand
seating and charter bus transportation to the 2015 Rose Parade in Pasadena; and 2)
Increase estimated revenue 3673 -12 (Special Event Fees) by $3,825 from ticket sales.
4
CITY COUNCIL MINUTES JULY 14, 2014
Item No. 17: APPROVAL OF AGREEMENT WITH CYPRESS SCHOOL DISTRICT
FOR USE OF SWAIN SCHOOL CLASSROOMS.
Recommendation: That the City Council, acting as the ex- officio governing Board of
Directors of the Cypress Recreation and Park District, approve the proposed agreement
with Cypress School District for use of several classrooms at Swain Elementary School.
Regarding Item No. 4: ADOPTION OF RESOLUTION IN SUPPORT OF MACKAY
AND DISTRICT OFFICE REZONING INITIATIVE MEASURES, the City Manager pulled
this item from the Agenda.
Regarding Item No. 14: SPECIAL TAX LEVY FOR FY 2014 -15 WITHIN COMMUNITY
FACILITIES DISTRICT NO. 1 (SORRENTO HOMES) OF THE CITY OF CYPRESS,
Council Member Bailey requested that staff provide background information on this
item.
The Assistant Director of Finance and Administrative Services stated that the
assessment for the upcoming year would be significantly lower and that it would be the
final year of the levy.
It was moved by Council Member Bailey and seconded by Mayor Pro Tem Johnson,
that the City Council, acting as the legislative body of Community Facilities District No. 1
(Sorrento Homes), authorize the levy of a special tax for Fiscal Year 2014 -15 within the
District by adopting the Resolution by title only, and authorize the Mayor to sign the
Proposition 218 Certification.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Bailey, Narain, Yarc, Johnson and Mills
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6456
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY
FACILITIES DISTRICT NO. 1 (SORRENTO HOMES) OF THE CITY OF
CYPRESS, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL
TAX FOR FISCAL YEAR 2014 -2015 WITHIN SUCH COMMUNITY
FACILITIES DISTRICT.
END OF CONSENT CALENDAR
NEW BUSINESS:
No items.
RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as
the Ex Officio Governing Board of Directors.
No items.
SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS:
The Cypress City Council, Acting as the Successor Agency to the Cypress
Redevelopment Agency.
No items.
ORAL COMMUNICATIONS: For Matters Not on the Agenda.
None.
5
320
CITY COUNCIL MINUTES JULY 14, 2014 321
ITEMS FROM CITY COUNCIL MEMBERS:
Mayor Mills requested reports from the Council Members on their respective committee
assignments.
Council Member Bailey:
Announced the vector of the month.
Council Member Johnson:
Participated on the Ad Hoc Committee to interview consulting firms to fill the O.C. Fire
Authority Fire Chief vacancy. Introduced Congressman Alan Lowenthal at a town
meeting in Cypress. Attended the Los Alamitos Race Track Opening Day ceremonies.
Attended the July 4th Fireworks Celebration at the Joint Forces Training Base.
Attended the memorial service for Cypress resident Allen Crowder. Attended the
Cypress Chamber of Commerce Business Networking breakfast. Attended the
Concert-on- the - Green.
Council Member Yarc:
Attended an Orange District General Federation of Woman's Club Board meeting.
Attended the Los Alamitos Race Track Opening Day ceremonies. Attended the
Cypress Chamber of Commerce Networking breakfast. Attended the Concert- on -the-
Green.
Council Member Mills:
Attended an OCCOG Board of Directors meeting. Attended the Concert-on- the - Green.
Attended the memorial service for Cypress resident Allen Crowder. Attended the Los
Alamitos Race Track Opening Day ceremonies. Attended the West O.C. Elected
Officials meeting at the Joint Forces Training Base.
ITEMS FROM CITY MANAGER:
The City Manager reported on his attendance at the West O.C. Elected Officials
meeting at the Joint Forces Training Base, spoke of coyote issues being addressed,
and provided a phone number for reporting helicopter noise and indicated that it would
be posted on the City of Cypress website. He stated that a Change of Command
Ceremony would be held at the Joint Forces Training Base on August 10, 2014.
ADJOURNMENT: Mayor Mills adjourned the meeting at 7:33 p.m. in memory of
Cypress resident Allen Crowder to Monday, July 28, 2014, beginning at 5:30 p.m. in the
Executive Board Room.
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS
6
OF HE CITY OF CYPRESS