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Minutes 2014-08-25332 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD August 25, 2014 A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor Mills in the Council Chambers, 5275 Orange Avenue, Cypress, California. Members present: Mayor Leroy Mills Mayor Pro Tem Rob Johnson Council Member Doug Bailey Council Member Prakash Narain Council Member Mariellen Yarc Staff present: City Manager Peter Grant City Attorney William Wynder Police Chief Jackie Gomez - Whiteley Public Works Director Doug Dancs Recreation and Community Services Director June Liu Assistant Director of Finance and Administrative Services Matt Burton Planning Manager Doug Hawkins Senior Civil Engineer Alvin Papa Assistant Planner Judy Aquino Water Quality Manager Gonzalo Vazquez Recreation Superintendent Jeff Draper Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Mills. INVOCATION: The invocation was given by City Attorney Wynder. PRESENTATIONS: None. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Mills asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. None. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item No. 1: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2997, A REQUEST TO ALLOW A PRIVATE GYM/WORKOUT FACILITY WITHIN A PORTION OF AN EXISTING WAREHOUSE BUILDING LOCATED AT 8851 WATSON STREET IN THE PC PLANNED COMMUNITY ZONE AND THE IL INDUSTRIAL LIGHT DISTRICT OF THE LINCOLN AVENUE SPECIFIC PLAN. The Assistant Planner provided background information on this item. Mayor Mills asked about the number of handicapped parking spaces. The Assistant Planner responded that there are 34 parking spaces and two are designated handicapped parking spaces. CITY COUNCIL MINUTES AUGUST 25, 2014 333 The applicant, Tien Do, stated that he accepts the Conditions of Approval. The public hearing was opened. Mayor Mills asked if there was anyone who wished to speak on this item. The public hearing was closed. It was moved by Council Member Bailey and seconded by Mayor Pro Tem Johnson, that the City Council adopt the Resolution by title only, approving Conditional Use Permit No. 2997, subject to the conditions in Exhibit "A" of the Resolution. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Narain, Yarc, Johnson and Mills NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6462 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 2997 — WITH CONDITIONS. Item No. 2: PUBLIC HEARING REGARDING AMENDMENT NO. 2 TO CONDITIONAL USE PERMIT NO. 2013 -08 AND AMENDMENT TO DESIGN REVIEW COMMITTEE PERMIT NO. 2013 -03, A REQUEST TO ALLOW ADDITIONAL THOROUGHBRED RACING DATES AT THE LOS ALAMITOS RACE COURSE LOCATED AT 4961 KATELLA AVENUE IN THE PS -1A PUBLIC AND SEMI - PUBLIC ZONE. The Planning Manager provided background information on this item. The applicant, Brad McKinzie, stated that he accepts the Conditions of Approval. The public hearing was opened. Mayor Mills asked if there was anyone who wished to speak on this item. The following spoke in opposition: Patricia Rudner, Cypress Jeff Rigby, Cypress David Rose, Cypress Johanna Bonaparte Jack Rubens, Sheppard, Mullin, Richter & Hampton, representing the Los Alamitos Race Course, responded to comments made by the public stating that there would not be evening noise from the thoroughbred racing due to the lack of lighting, in addition to that negating an amendment to the Conditional Use Permit. He indicated that an initial study was done in November 2013 and that there would be no water impact. He stated that there would be 11 additional racing days this year with additional days requested in anticipation of additional racing dates should the opportunity arise. Mayor Mills asked about the tax benefits to Cypress and Los Alamitos. The City Attorney indicated that the City of Los Alamitos does not receive a tax benefit from the Los Alamitos Race Track. Council Member Narain asked for clarification of the expansion in comparison to the request made in December 2013 for extended thoroughbred racing during the months of July through December. 2 CITY COUNCIL MINUTES AUGUST 25, 2014 Mr. Rubens responded that 11 racing days became available from the Fairplex Park in Pomona and that it did not seem necessary to restrict the months. Mayor Mills clarified that the Los Alamitos Race Track is governed by the State Racing Board with multiple venues competing, as space becomes available. Mr. Rubens indicated that there are restrictions to the daylight hours of racing. Mayor Pro Tem Johnson complimented the Los Alamitos Race Track on their animal rights care. Council Member Yarc asked the conclusion time of thoroughbred races. Mr. Rubens replied that races conclude at sunset, which varies based on the time of year. Mr. McKinzie stated that thoroughbred racing is conducted during the daylight and that quarter horse racing would end at dusk during the thoroughbred racing because there is not lighting on the entire track. Ms. Rudner, Cypress, spoke regarding the daytime noise and pollution levels. The City Attorney stated that the City has received no contact from the Cypress School District with regard to excessive level noise concerns. Mr. Rubens indicated that no complaints have been received in relation to the July thoroughbred racing. Mr. Rigby, Cypress, spoke of increased noise levels and lighting. Ms. Joslin Meraz, Cypress, spoke in opposition of this item. The public hearing was closed. Council Member Narain asked about noise levels and if staff has conducted noise level measurement studies. The Planning Manager responded that complaints have not been received, thus no studies done, however staff could conduct such should City Council so desire. Council Member Narain asked if a noise level study could be done and brought back to the City Council in a few months. The City Attorney clarified that the Conditions of Approval could be revoked and /or modified if the decibel levels are not enforced as currently written. It was moved by Council Member Bailey and seconded by Mayor Pro Tem Johnson, that the City Council adopt the Resolutions by title only, approving Amendment No. 2 to Conditional Use Permit No. 2013 -08 and Amendment to Design Review Committee Permit No. 2013 -03, subject to the conditions in Exhibit "A" of the Resolutions. Council Member Narain made a substitute motion that the City Council approve staff recommendation and that a daytime noise impact study be done and brought back to the City Council in six months. The substitute motion failed due to lack of a second. The original motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Bailey, Yarc, Johnson and Mills NOES: 1 COUNCIL MEMBERS: Narain ABSENT: 0 COUNCIL MEMBERS: None 3 334 CITY COUNCIL MINUTES AUGUST 25, 2014 335 RESOLUTION NO. 6463 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING AMENDMENT NO. 2 TO CONDITIONAL USE PERMIT NO. 2013 -08 — WITH CONDITIONS. RESOLUTION NO. 6464 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING AN AMENDMENT TO DESIGN REVIEW COMMITTEE PERMIT NO. 2013 -03 — WITH CONDITIONS. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. It was moved by Mayor Pro Tem Johnson and seconded by Council Member Yarc, to approve Consent Calendar Items No. 3 through 13 and 16. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Narain, Yarc, Johnson and Mills NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 3: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF AUGUST 11, 2014. Recommendation: That the City Council approve the Minutes of the Meeting of August 11, 2014, as submitted. Item No. 4: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 5: PROCLAIMING THE MONTH OF SEPTEMBER 2014 AS "CHILDHOOD CANCER AWARENESS MONTH" IN THE CITY OF CYPRESS. Recommendation: That the City Council officially proclaim the month of September 2014 as "Childhood Cancer Awareness Month" in the City of Cypress. Item No. 6: REJECTION OF ALL BIDS AND AUTHORIZATION TO SOLICIT NEW COMPETITIVE BIDS FOR STREET REHABILITATION PROJECT — OVERLAY, PUBLIC WORKS PROJECT NO. 123. Recommendation: That the City Council reject all bids and authorize the Director of Public Works to solicit new competitive bids for the Street Rehabilitation Project — Overlay, Public Works Project No. 123. Item No. 7: AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE STREET REHABILITATION PROJECT — SLURRY SEAL, PUBLIC WORKS PROJECT NO 119. Recommendation: That the City Council: 1) Award a contract for the Street Rehabilitation Project — Slurry Seal, Public Works Project No. 119, in the amount of $598,000, to the lowest responsible bidder, All American Asphalt, Corona, California; authorize a contingency of $89,700 (15% of Bid Amount); and direct the Director of Public Works /City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services, in the amount of $59,210, within the existing agreement for On- Call Construction /Management/Inspection /Engineering Services, for the Street Rehabilitation Project — Slurry Seal, Public Works Project No. 119, to Vali Cooper and 4 CITY COUNCIL MINUTES AUGUST 25, 2014 336 Associates, Inc. (VCA); authorize a contingency of $8,882 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works /City Engineer to act as Contract Officer. Item No. 8: APPROVAL OF PLANS AND SPECIFICATIONS FOR SEWER REHABILITATION AT VARIOUS LOCATIONS, PUBLIC WORKS PROJECT NO. 117. Recommendation: That the City Council approve the plans and specifications for Sewer Rehabilitation at Various Locations, Public Works Project No. 117. Item No. 9: ACCEPTANCE OF RESIDENTIAL STREET REHABILITATION PROJECT, PUBLIC WORKS PROJECT NO. 95. Recommendation: That the City Council: 1) Accept the Residential Street Rehabilitation Project, Public Works Project No. 95, as being satisfactorily completed in conformance with the project specifications, in the final amount of $1,137,715.66; and 2) Approve the final retention payment of $56,885.79 to All American Asphalt Company, Corona, California; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. Item No. 10: AWARD OF TASK ORDER FOR THE DESIGN OF CERRITOS AVENUE BIKE CORRIDOR IMPROVEMENT PROGRAM, PUBLIC WORKS PROJECT NO. 120. Recommendation: That the City Council approve a Task Order for Engineering Design Services in the amount of $78,577 for the Cerritos Avenue Bike Corridor Improvement Program, Public Works Project No. 120, to Rick Engineering Company; authorize a contingency of $11,800 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works /City Engineer to act as Contract Officer. Item No. 11: ADOPTION OF SERVICE CONTRACT FOR COMMUNICATION SERVICES. Recommendation: That the City Council: 1) Approve the appropriation of $24,000 from the unassigned fund balance of the General Fund to account number 111- 50161.4819_100 (Professional Services — Other) for contracted communication services; and 2) Grant signature authority to the positions of City Manager, Finance Director or Chief of Police to execute the agreement and any future agreements. Item No. 12: REVIEW OF INVESTMENT REPORT FOR THE MONTH OF JULY, 2014. Recommendation: That the City Council receive and file the Investment Report for the month of July, 2014. Item No. 13: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEARS 2013 -14 AND 2014 -15 FOR WARRANTS NO. 31080 THROUGH 31253 AND 92413 THROUGH 92418. Recommendation: That the City Council approve the attached warrant registers and wire transfers for Fiscal Years 2013 -14 and 2014 -15. END OF CONSENT CALENDAR NEW BUSINESS: Item No. 14: CONSIDERATION OF FILLING THE VACANCIES ON THE SENIOR CITIZENS AND TRAFFIC COMMISSION. The City Clerk provided background information on this item. Council Member Bailey suggested that the future City Council Members fill the vacancies on the Senior Citizens Commission and the Traffic Commission. 5 CITY COUNCIL MINUTES AUGUST 25, 2014 337 Mayor Pro Tem Johnson spoke regarding the minimal impacts the vacancies make on each of the Commissions. It was moved by Mayor Mills and seconded by Mayor Pro Tem Johnson, that the City Council fill the vacancies for the remaining time on each Commission term during the next regular Commission recruitment process as established in the Commission Policy Manual, which will begin April 1, 2015. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Narain, Yarc, Johnson and Mills NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 15: CONSIDERATION OF CONSULTANT'S EVALUATION OF PROPOSERS FOR THE PROVISION OF THE CITY'S SOLID WASTE AND RECYCLING SERVICES AND CONSIDERATION OF SELECTING A COLLECTOR FOR NEGOTIATIONS OF A NEW EXCLUSIVE RESIDENTIAL AND COMMERCIAL FRANCHISE AGREEMENT. The Recreation and Community Services Director provided background information on this item. Joe Sloan, Sloan Vazquez, spoke regarding the Request for Proposals (RFP) process and thanked staff for their support. He displayed a Power Point presentation that represents a culmination of a six -month process. He indicated that seven proposals had been received and that there would be lower rates with five of those proposers. He stated that evaluation criteria was established by the City Council, and that the seven participating proposers are CalMet Services, Inc., EDCO Disposal Corporation, Republic Services of Los Angeles /CDS, Valley Vista Services, Inc., Ware Disposal, Inc., Waste Management Collection & Recycling, and Waste & Recycling Services, Inc. Mr. Sloan reviewed the Core residential services and required elements as specified by the RFP, and stated that the City Council requested that bulky item services be extended to 12 items per year. He reviewed the commercial services as well as services to be provided to City facilities. He explained the weighted evaluation criteria with regard to the responsiveness to the RFP to include a proposer's Experience, Customer Service, Programs, Price Proposal and Enhancements. He indicated that for the Experience category management experience, residential operations experience, and commercial operations experience were evaluated. He stated that for the Price Proposal category, the price competitiveness and reasonableness were evaluated. Mr. Sloan provided the evaluation scoring summary, and the two highest scorers were Valley Vista Services and EDCO Disposal Corporation which scored 11 points apart overall out of 1,000 points. Mr. Enrique Vazquez, Sloan Vazquez, reviewed the Price Proposals and indicated that a 10 -year revenue of collector was done. He indicated that, of the two highest scoring proposers, Valley Vista Services had the lower price proposal over the 10 -year period; Mr. Sloan spoke regarding Enhancements and that EDCO Disposal Corporation received the highest score which took into consideration the rate freeze. He indicated that other evaluation areas included legal /regulatory disclosures, financial information and requirements, and materiality of exceptions to draft agreement. He stated that administrative fees included out -of- pockets expenses paid by the City, billing reimbursement, audit, and annual payment of franchise fee. Mr. Sloan reviewed the discretionary fees which included roadway maintenance, water pollution prevention, and sales tax revenue. He spoke of the two highest rated residential rates, commercial service rates, and roll -off rates. He indicated that temporary rate bins include 3 -yard bin delivery and removal, add /dump, dead run, and daily rental. He reviewed the roll -off rates for three ton average containers. Mr. Sloan reviewed the Evaluation Scoring Summary and indicated that Valley Vista Services, Inc. scored first in two of the five categories (Experience and Customer Service), and EDCO Disposal Corporation scored first in two of the five categories 6 CITY COUNCIL MINUTES AUGUST 25, 2014 (Programs and Enhancements); with Valley Vista Services, Inc. scoring the highest total points in all five categories and, is thus, their recommended vendor. Council Member Bailey asked for a definition of the term dead run. Mr. Sloan responded that dead run is a term used when a trash truck service is called for but cannot be performed for various reasons. Council Member Bailey asked about the frequency of dead runs. Mr. Sloan replied that dead runs are infrequent and some collectors will charge for it and some will not. Council Member Bailey asked for clarification on the charges for daily rental greater than seven days. Mr. Sloan indicated that it would be a demurrage charge and that most companies would charge a daily rate after seven days. Mr. Vazquez clarified that if the container is emptied within seven days, there would be a fee for service and an additional haul charge if it is returned. He indicated that if the container is kept and not ready for collection after seven days, there would be a rental charge. Council Member Narain asked for clarification with regard to the evaluation scoring summary and the scoring percentage process used, in that Valley Vista Services, Inc.'s is greater than Ware Disposal, Inc. due to future personnel. Mr. Sloan replied that Valley Vista Services, Inc. has proposed a General Manager position for this contract, if it is awarded, and that it was the City Council's direction to seek a collector with management experience. Council Member Yarc asked why the collector with the lowest price was not among the top two selected. Mr. Sloan responded that Ware Disposal, Inc. would have difficulty servicing the City with no comparable city experience. Council Member Yarc asked about the price difference between the top two collectors. Mr. Sloan stated that based on the best understanding of all of the collectors' offerings, Valley Vista Services, Inc.'s annual revenue requirement is approximately $600,000 per year less than EDCO Disposal Corporation. Council Member Narain asked about the two collectors' Orange County experience. Mr. Sloan replied that Valley Vista Services, Inc. is a Los Angeles based company and that EDCO Disposal Corporation is primarily a San Diego based company with service to several Orange County cities. Jim Ambroso, Republic Services, spoke regarding vendor staff experience and meeting current and future waste disposal demands, including food waste and additional truck traffic. He suggested that the City Council consider negotiating with two companies. Angelica Garcia, Cypress, spoke in support of the existing waste disposal service. Frank Quinones, Republic Services, spoke regarding service to Cypress and longevity with the City. Anthony Aguilar, Cypress resident and employee of Republic Services, spoke regarding familiarity with the City and routing considerations given for school areas, and encouraged the City Council to consider Republic Services for the future contract. 7 338 CITY COUNCIL MINUTES AUGUST 25, 2014 Steve South, EDCO Disposal Corporation, introduced members of his company and spoke regarding his company's longevity of experience and service to surrounding cities. He distributed letters of reference from various cities. David Perez, Valley Vista Services, Inc., spoke regarding the evaluation process and indicated that his company is Los Angeles based. He spoke of compliance and business participation and support. The Recreation and Community Services Director suggested that a lower temporary bin rate be an additional consideration in the franchise negotiations. Council Member Yarc asked if the enhancement items would be at additional contract costs. The Recreation and Community Services Director stated that the enhancement items would be considered as a wish list and not mandatory, and will be negotiated with minimal or no costs to ratepayers. Mr. Sloan indicated that proposal of a temporary bin rate would be a negotiable item. It was moved by Council Member Narain and seconded by Mayor Mills, that the City Council consider, at a minimum, the following optional services and enhancement items to be included in franchise negotiations: 1. An organics recycling program to meet AB 1826 requirements 2. Abandoned items collection within 24 hours for targeted areas 3. Desired enhancements to City services (i.e., graffiti removal) 4. Identify the key collection and customer service personnel, confirm their employment, and require removal or replacement of key personnel shall not occur without the City's prior written consent and its sole and unfettered discretion 5. A $5 per month cap on the charge for additional carts (which is equal to the current charge by the incumbent) 6. Guaranteed sales tax payments and reporting requirements 7. Acceptance of E -Waste at citywide Household Hazardous Waste collection events 8. Develop a Universal Waste program 9. Location of the local office 10. Lower temporary bin rate The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Narain, Yarc, Johnson and Mills NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Mayor Pro Tem Johnson asked for clarification on enhancement Item #6, guaranteed sales tax payments and reporting requirements. The Recreation and Community Services Director responded that the sales tax payments is applicable to the selected vendor and that with regard to reporting requirements, there is verbiage in the draft agreement that is not aligned with typical report verbiage from the Board of Equalization to the City, therefore the verbiage would have to be negotiated. Council Member Yarc commented that she does not object to the enhancement items unless there would be increased costs to customers, excluding mandatory State compliance. She stated that there is a tremendous amount of enhancements no matter the selected collector and that the top two proposers have offered $200,000 - $250,000 more per year in enhancements at no cost. The City Attorney stated that authorized negotiation of the enhancement items resulting in a rate increase could be stricken from the franchise. 8 339 CITY COUNCIL MINUTES AUGUST 25, 2014 340 Council Member Yarc thanked Sloan Vazquez and spoke in support of the top two collectors. She asked about securing key personnel, as included in the enhancement items. The City Attorney stated that if the presence of key personnel weighs in the City Council decision, it is suggested that those key personnel be specifically identified in the franchise and that the vendor not be allowed to substitute those key personnel without the City Council consent. He stated that the City Council would have an unfettered right to reject the request to substitute key personnel. Council Member Yarc spoke of the importance of low residential rates. Council Member Narain asked if two collectors could be selected for negotiations. The City Attorney responded that the City Council could negotiate with two collectors. Council Member Bailey spoke of the selection process that began three to four years ago when commercial rates were raised in another city and that he was contacted by the City's largest landowner and met with Republic Services to request them to be lowered. He stated that the City has the highest business commercial rates in Orange County and that he recommends the selection of Valley Vista Services, Inc. Mayor Pro Tem Johnson commented that it has been a six - month, labor intensive process, and he thanked Sloan Vazquez on their work. He stated that residents should be given lower rates, and he spoke of the benefits of each of the top two collectors. Mayor Mills stated that he met with the consultants and that it is the aggregation of the value across the entire data compiled, and that he supports negotiating with the top two collectors, EDCO Disposal Corporation and Valley Vista Services, Inc. Mayor Mills made a motion and seconded by Council Member Narain, that the City Council negotiate with EDCO Disposal Corporation and Valley Vista Services, Inc. Council Member Narain commented that it is the consensus of the City Council to have lower rates. Council Member Bailey spoke regarding the RFP process and that he is not in favor of the motion. Council Member Yarc asked if renegotiating would skew the evaluation process. The City Attorney stated that the consultant would work with the City, negotiate a franchise, and the City Council would make a final selection. Council Member Narain spoke in favor of negotiating with the top two collectors which may be beneficial to the City in terms of prices. Council Member Yarc spoke of price increase concerns should enhancement items change. Mr. Sloan indicated that it is highly unusual to come back after all of the prices have been submitted. Council Member Yarc asked about the timeframe for completion of the contract prior to the November 4, 2014 election, with consideration of three City Council Members term expirations. Council Member Narain stated that two collectors are ranked closely and that staff could negotiate a better deal with either of the two collectors, with consideration to what is best for the community and residents. Mayor Mills remarked that it would not be irregular to negotiate with the top two collectors. 9 CITY COUNCIL MINUTES AUGUST 25, 2014 Mayor Pro Tem Johnson made a substitute motion and seconded by Council Member Bailey, that the City Council select Valley Vista Services, Inc. The motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Bailey, Yarc and Johnson NOES: 2 COUNCIL MEMBERS: Narain and Mills ABSENT: 0 COUNCIL MEMBERS: None It was the consensus of the City Council to: (1) Direct staff, the City Attorney's office, and Sloan Vazquez to negotiate a new exclusive residential and commercial franchise agreement covering the period from July 1, 2015 through June 30, 2025; and (2) Direct staff to return to the City Council on September 8, 2014, with a proposed franchise agreement for consideration, possible approval, and execution by the Mayor. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. Item No. 16: ADOPTION OF THE ADMINISTRATIVE BUDGET FOR THE CYPRESS SUCCESSOR AGENCY FOR THE SIX -MONTH PERIOD OF JANUARY 1, 2015 THROUGH JUNE 30, 2015. It was moved by Agency Member Johnson and seconded by Agency Member Yarc, that the Successor Agency adopt the administrative budget for the Successor Agency for the six -month period of January 1, 2015 through June 30, 2015. The motion was unanimously carried by the following roll call vote: AYES: 5 AGENCY MEMBERS: Bailey, Narain, Yarc, Johnson and Mills NOES: 0 AGENCY MEMBERS: None ABSENT: 0 AGENCY MEMBERS: None ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Mills requested reports from the Council Members on their respective committee assignments. Council Member Johnson: Attended the Cypress Employees Appreciation Luncheon. Toured Arnold Elementary School. Attended an O.C. Fire Authority Ad -Hoc Committee meeting. Attended the Concert on the Green. Spoke of driver safety during back -to- school time. Council Member Bailey: Attended a City /Anaheim Union High School District Joint Steering Ad Hoc Committee meeting. 10 341 CITY COUNCIL MINUTES AUGUST 25, 2014 342 Council Member Yarc: Attended the Cypress Chamber of Commerce Networking Breakfast. Attended the Cypress Employees Appreciation Luncheon. Attended an Orange District California Federation of Woman's Club Board meeting. Attended a Legislative Mixer at the Joint Forces Training Base. Council Member Mills: Attended the Cypress Employees Appreciation Luncheon. Attended the Concert on the Green. Attended the Cypress City Council Candidate Orientation. Attended a SCAG and Southern Leadership Council summit. Attended a Legislative Mixer at the Joint Forces Training Base. Announced that Major General Keith D. Jones' retirement dinner will be held on September 5, 2014. Attended the Concert on the Green. Spoke of local legislation. The City Attorney congratulated the Assistant City Attorney on her success with a claim of alleged dangerous condition on public property. ITEMS FROM CITY MANAGER: The City Manager informed of the City of Cypress Blood Drive on Tuesday, August 26, 2014, at the Cypress Community Center, and of the City /Cypress Chamber of Commerce Community Reception in his honor on Wednesday, August 27, 2014, at Courtyard by Marriott. ADJOURNMENT: Mayor Mills adjourned the meeting at 9:29 p.m. to Monday, September 8, 2014, beginning at 5:30 p.m. in the E -cu ve Board Room. ATTEST: CITY CLERK OF THE CITY OF CYPRESS 11 OF THE ITY OF CYPRESS