Agenda 2014-09-22AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, SEPTEMBER 22, 2014
6:00 P.M.; 7:00 P.M.
Public Hearings at 7:00 P.M.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no
action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including
staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cvpress.ca.us.
City Hall Directory:
Administration — (714) 229 -6680
admin@ci.cvpress.ca.us
Finance — (714) 229 -6700
fin(c�ci. cypress. ca. us
Community Development — (714) 229 -6720
cdd@ci.cvpress.ca.us
Public Works — (714) 229 -6740
pw(@ci.cvpress.ca.us
Police — (714) 229 -6600
cypd(d ci. cypress. ca. us
Recreation — (714) 229 -6780
crpdna ci.cvpress.ca.us
City Council Agendas /Minutes are available at www.ci.cypress.ca.us.
CALL TO ORDER
ROLL CALL
6:00 P.M.
Council Chambers
MAYOR LEROY MILLS
MAYOR PRO TEM ROB JOHNSON
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER PRAKASH NARAIN
COUNCILMEMBER MARIELLEN YARC
September 22, 2014 Page 2
Recess the meeting to Closed Session.
CLOSED SESSION
Pursuant to California law, "a person may not disclose confidential
information that has been acquired by being present in a closed
session... to a person not entitled to receive it, unless the legislative body
authorizes disclosure of that confidential information." (Gov. Code
§ 54963(a).) Any "[v]iolation of [Government Code § 54963] may be
addressed by the use of such remedies as are currently available by law,
including, but not limited to: (1) injunctive relief to prevent the disclosure
of confidential information...; (2) disciplinary action against [a person]
who has willfully disclosed confidential information....; [and /or] (3) referral
of a member of a legislative body who has willfully disclosed confidential
information... to a grand jury." (Gov. Code § 54963(c).)
CITY OF CYPRESS ITEMS:
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section 54957.6)
Agency Negotiators: Peter Grant and Richard Storey
Employee Groups:
Executive Management
Police Management Association
Mid - Management
Non - Represented
Cypress Employees' Association
Cypress Maintenance Employees' Association
RECONVENE 7:00 P.M.
Council Chambers
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
MAYOR LEROY MILLS
MAYOR PRO TEM ROB JOHNSON
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER PRAKASH NARAIN
COUNCILMEMBER MARIELLEN YARC
September 22, 2014 Page 3
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
PRESENTATIONS INTRODUCTION OF CYPRESS POLICE OFFICER
CODY HENSE
INTRODUCTION OF CYPRESS POLICE SERGEANT
SCOTT AUSMUS
RECOGNITION OF LIFESAVING EFFORTS BY
CYPRESS POLICE OFFICER JOHNATHAN KROK AND
POLICE SERVICES OFFICER NATHAN REGALADO
ORANGE COUNTY FIRE AUTHORITY UPDATE ON
CYPRESS STAFFING CHANGES
ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR)
The public may at this time address the members of the City Council
on any matters within the jurisdiction of the City Council, prior to any
action taken on the Agenda. No action may be taken on off - Agenda
items except as authorized by law. Speakers are requested to limit
their comments to no more than three minutes each.
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
Council Chamber Decorum:
• Use courteous and professional language at all times
• Refrain from clapping, whistling, etc. in response to a
speaker's comments
• Allow speakers to provide comments without interruption
• Remove hats upon entering Council Chambers
• No food or beverages please
September 22, 2014 Page 4
PUBLIC HEARINGS (1)
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council.
1. PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT
NO. 2998, A REQUEST TO ESTABLISH A MACHINE SHOP USE
WITHIN AN EXISTING OFFICE/WAREHOUSE BUILDING LOCATED
AT 6122 KATELLA AVENUE IN THE PC -2 PLANNED COMMUNITY
BUSINESS PARK ZONE.
Prepared by: Kori Sanders, Associate Planner
Recommended Action: That the City Council adopt the Resolution by
title only, title as follows, approving Conditional Use Permit No. 2998,
subject to the conditions in Exhibit "A" of the Resolution. In accordance
with California Environmental Quality Act (CEQA) guidelines, a
Categorical Exemption, Class 1 will be filed for this project.
A Resolution of the City Council of the City of Cypress
Approving Conditional Use Permit No. 2998 — With
Conditions.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Council requests separate action on a
specific item. Ordinances on the Consent Calendar should be read by title
only prior to taking any action.
CONSENT CALENDAR (2 — 9)
2. APPROVAL OF MINUTES.
Meeting of September 8, 2014.
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted
3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
September 22, 2014 Page 5
4. PROCLAIMING THE WEEK OF OCTOBER 5 -11, 2014 AS "FIRE
PREVENTION WEEK" IN THE CITY OF CYPRESS.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council officially proclaim the
week of October 5 -11, 2014 as "Fire Prevention Week" in the City of
Cypress.
5. APPROVAL OF FISCAL YEAR 2013 -14 CARRYOVER OF
CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR
THE CITY OF CYPRESS TO FISCAL YEAR 2014 -15.
Prepared by: Richard Storey, Director of Finance and
Administrative Services
Recommended Action: That the City Council:
1) Authorize the appropriation of funds in Fiscal Year 2014 -15 for the
carryover items as detailed in Attachment A and summarized as
follows:
111 General Fund $ 123,956
114 General Fund Grants 402,591
232 Gas Tax 2106 Fund 1,050,000
234 Traffic Mitigation Assessment Fund 70,000
281 Narcotics Asset Seizure Fund 16,084
321 Sewer Fund 2,500,000
415 Capital Projects Fund 6,617,324
721 Capital Replacement Fund 61,421
TOTAL $ 10,841,376
2) Authorize the transfer of funds to support continuing appropriations
in Fiscal Year 2014 -15 as listed below:
FROM TO AMOUNT
281 Narcotics Asset 415 Capital Projects $ 346,150
Seizure
281 Narcotics Asset 721 Capital 86,464
Seizure Replacement
TOTAL $ 432,614
3) Authorize the continuation of the following grant revenue to support
continuing appropriations to Fiscal Year 2014 -15:
114 General Fund Grants [114- 20121.3525] $ 367,538
114 General Fund Grants [114- 50183.3525] 44,338
114 General Fund Grants [114- 66195.3525] 9,377
TOTAL $ 421,253
September 22, 2014 Page 6
4) Authorize the appropriation of funds in Fiscal Year 2014 -15 for
items encumbered at June 30, 2014 as detailed in Attachment B and
summarized below:
111 General Fund $ 18,750
114 General Fund - Grants 18,662
232 Gas Tax 2106 Fund 156,388
234 Traffic Mitigation Fund 1,089,510
262 Plan Local Drain Facility Fund 205,804
281 Narcotics Asset Seizure Fund 8,313
321 Sewer Fund 2,553,101
415 Capital Projects Fund 4,481,655
711 Central Services Fund 13,960
712 Print Shop/Warehouse Fund 254
721 Capital Replacement Fund 134,875
TOTAL $ 8,681,272
6. APPROVAL OF ADDITIONAL APPROPRIATIONS FOR FISCAL
YEAR 2013 -14.
Prepared by: Richard Storey, Director of Finance and
Administrative Services
Recommended Action: That the City Council approve additional
appropriations and estimated revenues for Fiscal Year 2013 -14 as
follows:
1) Additional Appropriations from the unassigned fund balance of the
General Fund /General Fund Grants Fund to:
Account 111 - 10105.4189_004 (Legal Services) $ 104,000
Account 111 - 10105.4189_005 (Litigation Services) 77,000
Account 111 - 20270.4188_007 (Animal Control Services) 52,000
Account 111 - 50169.4188_005 (Police Dispatch Services) 39,000
Account 111 - 65243 - 6243.4189_010 (Inspection Services) 21,000
Account 111 - 65243 - 6244.4189_010 (Inspection Services) 7,000
Account 111 - 65243 - 6245.4189 010 (Inspection Services) 6,600
Account 111 - 65247.4189_006 (Plan Check Services) 38,000
Account 114- 66195.4172 (Returned Program Income) 41,000
Account 111 - 70228 - 7228.4202 (Water) 70,000
2) Increase Estimated Revenues in the General Fund /General Fund
Grants Fund to:
Account 111 - 65241.3200 (Building Permits)
Account 111 - 65241.3201 (Plumbing /Heating Permits)
Account 111 - 65241.3202 (Electrical Permits)
Account 111 - 65241.3620 (Building Plan Check Fees)
Account 114 - 66195.3531 (Loan Payoff -CDBG)
$ 54,300
12,400
17,200
69,200
41,000
September 22, 2014 Page 7
3) Additional Appropriations from the fund balance of the
Supplemental Law Enforcement Fund to:
Account 301 - 50181.4001 (Regular Salaries) $ 1,700
Account 301 - 50181.4003_021 (Salaries- Overtime) 1,462
4) Increase Estimated Revenues in the Supplemental Law
Enforcement Fund to:
Account 301 - 99999.3525 (Grants) $ 3,162
5) Additional Appropriations from the fund balance of the Print Shop
Fund to:
Account 712- 20601.4001(Regular Salaries) $ 10,000
Account 712 - 20601.4006 (Fringe Applied) 6,900
Account 712 - 20601.4103_003 (Special Activity Supplies) 3,000
7. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF
AUGUST, 2014.
Prepared by: Richard Storey, Director of Finance and
Administrative Services
Recommended Action: That the City Council receive and file the
Investment Report for the month of August, 2014.
8. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2014 -15 FOR WARRANTS
NO. 31428 THROUGH 31614.
Prepared by: Richard Storey, Director of Finance and
Administrative Services
Recommended Action: That the City Council approve the attached
warrant registers and wire transfers for Fiscal Year 2014 -15.
September 22, 2014 Page 8
Recreation and Park District Matters:
9. APPROVAL OF FISCAL YEAR 2013 -14 CARRYOVER OF
CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR
THE CYPRESS RECREATION AND PARK DISTRICT TO FISCAL
YEAR 2014 -15.
Prepared by: Richard Storey, Director of Finance and
Administrative Services
Recommended Action: That the City Council, acting as the ex- officio
governing Board of Directors of the Cypress Recreation and Park
District:
1) Authorize the appropriation of funds in Fiscal Year 2014 -15 for
items encumbered at June 30, 2014 as detailed in Attachment A and
summarized below:
212 CRPD General Fund
725 CRPD Capital Replacement Fund
$ 33,994
$ 10,249
2) Authorize the appropriation of funds in Fiscal Year 2014 -15 for the
carryover of continuing appropriations as detailed in Attachment A and
summarized as follows:
212 CRPD General Fund
725 CRPD Capital Replacement Fund
3) Authorize the transfers of funds to support continuing
appropriations in Fiscal Year 2014 -15 as listed below:
FROM
$ 13,350
$ 13,300
TO AMOUNT
213 Park Development Fund 212 General Fund $ 688,233
END OF CONSENT CALENDAR
NEW BUSINESS (10)
10. AWARD OF EXCLUSIVE FRANCHISE FOR CITYWIDE SOLID WASTE
AND RECYCLING SERVICES TO VALLEY VISTA SERVICES, INC.
FOR THE PERIOD OF JULY 1, 2015 TO JUNE 30, 2025.
Prepared by: June Liu, Director of Recreation and Community
Services
Recommended Action: That the City Council award the "Exclusive
Franchise for Citywide Solid Waste and Recycling Services" to WS
and authorize the Mayor to execute the same on behalf of the City.
September 22, 2014 Page 9
RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex- Officio Governing Board
of Directors.
No items.
SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Successor Agency to the
Cypress Redevelopment Agency.
No items.
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
on any matters within the jurisdiction of the City Council provided that
no action may be taken on off - Agenda items unless authorized by
law. Speakers are requested to limit their comments to no more than
five minutes each.
ITEMS FROM CITY COUNCIL MEMBERS
•Reports on Committee Assignments
•Other Items
ITEMS FROM CITY MANAGER
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, October
13, 2014 beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
18th day of September, 2014.
tba.d4t at\
Denise Basham, City Clerk
September 22, 2014 Page 10
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683.
NOTIFICATION BY NOON ON FRIDAY, SEPTEMBER 19, 2014 WILL ENABLE
THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING.