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Agenda 2015-01-12AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 12, 2015 6:00 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin(@,ci.cypress.ca.us Finance — (714) 229 -6700 fin(a ci. cypress. ca. us Community Development— (714) 229 -6720 cdd ci.cypress.ca.us Public Works — (714) 229 -6740 pw(W.ci. cypress. ca. us Police — (714) 229 -6600 cypd(d ci.cypress.ca.us Recreation — (714) 229 -6780 crpd@ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 6:00 P.M. Council Chambers MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT January 12, 2015 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting to Closed Session. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: THREAT TO PUBLIC SERVICES OR FACILITIES (Pursuant to Government Code Section 54957(a)) RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION REPORT OF WORKSHOP AGENDA/ CLOSED SESSION CITY MANAGER CITY ATTORNEY January 12, 2015 Page 3 ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. 1. PUBLIC HEARING REGARDING REVIEW OF THE FISCAL YEAR 2015 -2016 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION. Prepared by: Steven Clarke, Redevelopment Project Manager Recommended Action: That the City Council: 1) Hold a public hearing to review the project list proposed for Community Development Block Grant (CDBG) funding for Fiscal Year 2015 -2016 and allow for citizen input regarding project proposals; and 2) Adopt the Resolution by title only, title as follows, approving the City's participation in the Fiscal Year 2015 -2016 Community Development Block Grant (CDBG) Program with the County of Orange, and authorize the Mayor to sign the grant request on behalf of the Cypress City Council. A Resolution of the City Council of the City of Cypress, Approving the City's Participation in the Fiscal Year 2015 -2016 Housing and Community Development Block Grant (CDBG) Program with the County of Orange. January 12, 2015 Page 4 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (2 — 7) 2. APPROVAL OF MINUTES. Meeting of December 8, 2014. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. ACCEPTANCE OF ANNUAL STREET OVERLAY, PROJECT NO. 123. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council: 1) Accept the Annual Street Overlay, Project No. 123, as being satisfactorily completed in conformance with the project specifications, in the final amount of $269,935.98; and 2) Approve the final retention payment of $13,469.80 to Hardy and Harper, Inc., Santa Ana, California; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Community Development. 5. APPROVAL OF A TASK ORDER WITHIN THE EXISTING ON -CALL CONTRACT FOR ENGINEERING SEWER DESIGN SERVICES FOR SEWER IMPROVEMENTS AT VARIOUS LOCATIONS, PROJECT NO. 134. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council approve a Task Order for Engineering Sewer Design Services in the amount of $106,810 for Sewer Improvements at Various Locations, Project No. 134, to Lee & Ro, Inc.; authorize a contingency of $16,020 (15% of contract amount) to be used for unforeseen work; and direct the Director of Community Development to act as Contract Officer. January 12, 2015 Page 5 6. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF NOVEMBER, 2014. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of November, 2014. 7. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2014 -15 FOR WARRANTS NO. 32616 THROUGH 33008. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2014 -15. END OF CONSENT CALENDAR NEW BUSINESS (8 — 11) 8. CONSIDERATION OF LARRY SMITH'S REQUEST FOR REAPPOINTMENT TO THE TRAFFIC COMMISSION. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council consider Larry Smith's request for reappointment to the Traffic Commission, and if approved, reinstate him to complete his second term that concludes on June 30, 2017. 9. CONSIDERATION OF A RESOLUTION ESTABLISHING A POLICY REGARDING INVOCATIONS AT CITY COUNCIL MEETINGS. Prepared by: Alisha Farnell, Senior Management Analyst Recommended Action: That the City Council adopt the Resolution by title only, title as follows, establishing a policy regarding invocations at City Council meetings. A Resolution of the City Council of the City of Cypress, Establishing a Policy Regarding Invocations at City Council Meetings. January 12, 2015 Page 6 10. ADOPTION OF RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR THE ARTERIAL PAVEMENT MANAGEMENT PROGRAM UNDER THE REGIONAL SURFACE TRANSPORTATION PROGRAM. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council adopt the Resolution by title only, title as follows, authorizing the submittal of an application to the Orange County Transportation Authority for the Regional Surface Transportation Program. A Resolution of the City Council of the City of Cypress, Authorizing Application for Funds for the Arterial Pavement Management Program Funded with Regional Surface Transportation Program Funding Under the Moving Ahead for Progress in the 21st Century Federal Transportation Act for Arterial Street Rehabilitation Project, CIP Project No. 131. 11. AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE SEWER REHABILITATION ON BELMONT STREET, PROJECT NO. 132. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council: 1) Award a contract for the Sewer Rehabilitation on Belmont Street, Project No. 132, in the amount of $46,936, to the lowest responsible bidder Ramona, Inc., Arcadia, California; authorize a contingency of $7,100 (15% of bid amount); and direct the Director of Community Development to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Inspection Services, in the amount of $32,681, within the existing agreement for On -Call Construction Management/Engineering Support/ Testing and Inspection Services, for the Sewer Rehabilitation on Belmont Street, Project No. 132, to Vali Cooper and Associates, Inc. (VCA); authorize a contingency of $4,900 (15% of contract amount) to be used for unforeseen work; and direct the Director of Community Development to act as Contract Officer. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. January 12, 2015 Page 7 SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, January 26, 2015 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of January, 2015. «L P6 Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, JANUARY 9, 2015 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.