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Agenda 2015-03-09AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, MARCH 9, 2015 5:30 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. Administration — (714) 229 -6680 admin@ci.cypress.ca.us Finance — (714) 229 -6700 fin(a�ci. cypress. ca. us Community Development — (714) 229 -6720 cdd(@.ci.cypress.ca.us City Hall Directory: Public Works — (714) 229 -6740 pw a(�ci. cypress. ca. us Police — (714) 229 -6600 cypd@ci.cypress.ca.us Recreation — (714) 229 -6780 crpd 5. ci. cypress. ca. us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 5:30 P.M. Council Chambers MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT March 9, 2015 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. WORKSHOP CONSIDERATION OF NON - PROFIT CONTRIBUTION SESSION GRANT REQUESTS FOR FISCAL YEARS 2015 -16 AND 2016 -17 Recess the meeting to Closed Session. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) Number of Cases: One Potential Case RECONVENE 7:00 P.M. Council Chambers ROLL CALL MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT March 9, 2015 Page 3 PLEDGE OF ALLEGIANCE CAMP FIRE USA INVOCATION PASTOR LEONARD BRADLEY JR., CYPRESS CHURCH OF CHRIST The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY PRESENTATIONS ORANGE COUNTY HUMAN RELATIONS COMMISSION ANNUAL UPDATE ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please March 9, 2015 Page 4 PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (1 — 10) 1. APPROVAL OF MINUTES. Meeting of February 23, 2015. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE ANNUAL CONCRETE REHABILITATION, PROJECT NO. 128. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council: 1) Award a contract for the Annual Concrete Rehabilitation, Project No. 128, in the amount of $514,000, to the lowest responsible bidder, Nobest, Inc., Garden Grove, California; authorize a contingency of $77,100 (15% of bid amount); and direct the Director of Community Development to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services, in the amount of $58,296, within the existing agreement for On -Call Construction Management/ Inspection Engineering Services, for the Annual Concrete Rehabilitation, Project No. 128, to Vali Cooper and Associates, Inc. (VCA); authorize a contingency of $8,744 (15% of contract amount) to be used for unforeseen work; and direct the Director of Community Development to act as Contract Officer. March 9, 2015 Page 5 4. AWARD OF CONSTRUCTION AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE ANNUAL SLURRY SEAL, PROJECT NO. 129. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council: 1) Award a contract for the Annual Slurry Seal, Project No. 129, in the amount of $1,056,329, to the lowest responsible bidder, American Asphalt South, Inc., Fontana, California; authorize a contingency of $158,450 (15% of bid amount); and direct the Director of Community Development to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services, in the amount of $87,016, within the existing agreement for On -Call Construction Management/Inspection /Engineering Services, for the Annual Slurry Seal, Project No. 129, to Vali Cooper and Associates, Inc. (VCA); authorize a contingency of $13,052 (15% of contract amount) to be used for unforeseen work; and direct the Director of Community Development to act as Contract Officer. 5. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE ANNUAL TREE PLANTING, PROJECT NO. 137. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council approve the plans and specifications for the Annual Tree Planting, Project No. 137. 6. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE SENIOR CENTER AMERICANS WITH DISABILITIES ACT EXTERIOR IMPROVEMENTS, PROJECT NO. 113. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council approve the plans and specifications for the Senior Center Americans with Disabilities Act Exterior Improvements, Project No. 113. 7. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE SEWER IMPROVEMENTS AT VARIOUS LOCATIONS, PROJECT NO. 116. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council approve the plans and specifications for the Sewer Improvements at Various Locations, Project No. 116. March 9, 2015 Page 6 8. CANCELLATION OF THE SEWER REHABILITATION AT VARIOUS LOCATIONS, PROJECT NO. 77. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council cancel the contract with MMC, Inc. for the Sewer Rehabilitation at Various Locations, Project No. 77. 9. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2014 -15 FOR WARRANTS NO. 33470 THROUGH 33607. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2014 -15. Recreation and Park District Matters: 10. ACCEPTANCE OF THE BANDAI FOUNDATION DONATION AND APPROPRIATION OF FUNDS FOR PURCHASES TO SUPPORT A YOUTH RECREATION PROGRAM. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District: 1) Formally accept the donation in the amount of $4,000 from the Bandai Foundation via the Cypress Children's Advocacy Council; and 2) Increase the Fiscal Year 2014 -15 District Budget as follows: - 212 - 99999.3713 (Donations) by $4,000 - 212 - 90310.4103_004 (Supplies) by $1,765 - 212 - 90310.4104_015 (Clothing) by $1,600 for uniforms - 212 - 90310.4187_035 (Contract Services- Private Sports Officials) by $135 for game finals - 212 - 90316.4187_023 (Contract Services) by $500 END OF CONSENT CALENDAR March 9, 2015 Page 7 NEW BUSINESS (11) 11. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH SNIDER AND ASSOCIATES FOR STRATEGIC PLANNING FACILITATION. Prepared by: Alisha Farnell, Senior Management Analyst Recommended Action: That the City Council approve an agreement with Snider and Associates for the facilitation of strategic planning sessions. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER March 9, 2015 Page 8 ADJOURNMENT - IN MEMORY OF KENNETH LIU The next meeting will be an adjourned Regular Meeting, to be held on Monday, March 23, 2015 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 5th day of March, 2015. LO Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, MARCH 6, 2015 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.