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Agenda 2015-05-11AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, MAY 11, 2015 5:00 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin(c�ci. cypress. ca. us Finance — (714) 229 -6700 fin d,,ci. cypress. ca. us Community Development — (714) 229 -6720 cdd ci.cypress.ca.us Public Works — (714) 229 -6740 pw a(�ci. cypress. ca. us Police — (714) 229 -6600 cypd@ci.cypress.ca.us Recreation — (714) 229 -6780 crpd a(�ci. cypress. ca. us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 5:00 P.M. Executive Board Room MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT May 11, 2015 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. WORKSHOP SESSION Recess the meeting. FISCAL YEAR 2015 -16 PROPOSED BUDGET AND CAPITAL IMPROVEMENT PROGRAM RECONVENE 7:00 P.M. Council Chambers ROLL CALL PLEDGE OF ALLEGIANCE MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT INVOCATION MOHAMMAD PATEL, ISLAMIC CENTER OF CYPRESS The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. REPORT OF WORKSHOP AGENDA! CITY MANAGER CLOSED SESSION CITY ATTORNEY May 11, 2015 Page 3 PRESENTATIONS INTRODUCTION OF EXECUTIVE ASSISTANT SARA SALAZAR PRESENT PROCLAMATION TO THE CYPRESS POLICE DEPARTMENT PROCLAIMING THE WEEK OF MAY 10 -16, 2015 AS "NATIONAL POLICE WEEK" IN THE CITY OF CYPRESS RECOGNITION OF SOUTHERN CALIFORNIA EDISON SCHOLARSHIP RECIPIENT KEVIN JI WHAN YOON RECOGNITION OF AYSO GIRLS UNDER 10 EXTRA PROGRAM "CYPRESS CRUSH" FOR WINNING THE WESTERN STATES CHAMPIONSHIP ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please May 11, 2015 Page 4 PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. 1. CONDITIONAL USE PERMIT NO. 3023 AND VARIANCE NO. 3024, A REQUEST TO APPROVE A PREVIOUSLY INSTALLED ROOF - MOUNTED WIRELESS COMMUNICATION ANTENNA FACILITY ON THE COURTYARD BY MARRIOTT HOTEL AT 5865 KATELLA AVENUE. Prepared by: Kori Sanders, Associate Planner Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving Conditional Use Permit No. 3023 and Variance No. 3024, subject to the conditions in Exhibit "A" of the Resolutions. In accordance with California Environmental Quality Act (CEQA) guidelines, a Categorical Exemption, Class 3 will be filed for this project. A Resolution of the City Council of the City of Cypress Approving Conditional Use Permit No. 3023 — With Conditions. A Resolution of the City Council of the City of Cypress Granting a Variance From the Terms of the Zoning Ordinance of the City of Cypress, Section 16.050.B.1.b to Allow Unscreened Roof - Mounted and Building - Mounted Antennas. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (2 — 11) 2. APPROVAL OF MINUTES. Meeting of April 27, 2015. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. May 11, 2015 Page 5 4. AUTHORIZE EXECUTION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONTRACTS FOR FISCAL YEAR 2015 -2016. Prepared by: Steve Clarke, Redevelopment Proiect Manager Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the City's participation in the Community Development Block Grant (CDBG) program and authorize the execution of the contracts and documents required for participation in the program. A Resolution of the City Council of the City of Cypress Authorizing the Execution of Two Contracts for the Award of Community Development Block Grant (CDBG) Funds Through the County of Orange for the Program Year Spanning July 1, 2015 Through June 30, 2016. 5. ADOPTION OF RESOLUTION CONFIRMING COMPLIANCE OF THE CITY OF CYPRESS CIRCULATION ELEMENT WITH THE ORANGE COUNTY MASTER PLAN OF ARTERIAL HIGHWAYS. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council adopt the Resolution by title only, title as follows, confirming compliance of the City of Cypress Circulation Element with the Orange County Master Plan of Arterial Highways. A Resolution of the City Council of the City of Cypress Concerning the Status of the Circulation Element and Mitigation Fee Program for the Renewed Measure M (M2) Program for the City of Cypress. 6. AWARD OF CONTRACTS FOR THE SENIOR CENTER AMERICANS WITH DISABILITIES ACT EXTERIOR IMPROVEMENTS, PROJECT 113. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council: 1) Award a contract in the amount of $159,408.40 to Martinez Construction, Inc.; authorize a contingency of $24,000 (15% of bid amount); and direct the Director of Community Development to issue an necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services, in the amount of $22,617, to Vali Cooper and Associates, Inc. (VCA); and authorize a contingency of $3,400 (15% of contract amount). May 11, 2015 Page 6 7. APPROPRIATION OF FUNDS FOR POLICE ACADEMY RECRUIT TRAINING. Prepared by: Rod Cox, Interim Chief of Police Recommended Action: That the City Council appropriate $12,846 in the Police Department's budget to fund unanticipated recruit training costs. 8. APPROPRIATION OF FUNDS FOR POLICE AMMUNITION. Prepared by: Rod Cox, Interim Chief of Police Recommended Action: That the City Council appropriate $9,800 in the Police Department's budget to purchase ammunition. 9. ACCEPTANCE OF THE URBAN AREA SECURITY INITIATIVE (UASI) SUB - RECIPIENT AGREEMENT. Prepared by: Rod Cox, Interim Chief of Police Recommended Action: That the City Council: 1) Approve the FY 2014 Urban Area Security Initiative (UASI) sub - recipient agreement; and 2) Authorize the City Manager to execute such application(s) as may be necessary to obtain the FY 2014 Urban Area Security Initiative grant funds. 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2014 -15 FOR WARRANTS NO. 34195 THROUGH 34350.. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2014 -15. Recreation and Park District Matters: 11. APPROVAL OF AGREEMENT WITH CYPRESS SCHOOL DISTRICT FOR USE OF SWAIN SCHOOL CLASSROOMS. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District, approve the proposed agreement with Cypress School District and authorize the City Manager to execute the same. END OF CONSENT CALENDAR May 11, 2015 Page 7 NEW BUSINESS (12 -13) 12. AWARD OF CONTRACT FOR ON -CALL PROJECT MANAGEMENT SERVICES TO SUPPORT THE ENGINEERING DIVISION. Prepared by: Kamran Dadbeh, City Engineer Recommended Action: That the City Council award an agreement for On -Call Project Management Services and approve a Task Order in an amount not to exceed $75,000 to CivilSource, and direct the Director of Community Development to act as Contract Officer. 13. TECHNOLOGY MASTER PLAN: FY 2015 -16 THROUGH FY 2019 -20. Prepared by: Alisha Farnell, Senior Management Analyst Recommended Action: That the City Council receive and file the Technology Master Plan: FY 2015 -16 through FY 2019 -20. RECREATION & PARK DISTRICT MATTERS (14) The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. 14. APPROVAL OF AGREEMENT WITH CYPRESS COLLEGE FOR USE OF POOL. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District: 1) Approve the Cypress College Pool Use Agreement and authorize the City Manager to execute the same; and 2) Appropriate funds in the amount of $5,000 from the District's General Fund Unassigned Fund Balance to account 212 - 90305.4188_100 (Contract Services — Public) for reimbursement of pool chemical costs to Cypress College. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. May 11, 2015 Page 8 ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Tuesday, May 26, 2015 beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7m day of May, 2015. y i(. )% -,'Y1 Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, MAY 8, 2015 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.