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2015-05-26464 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD May 26, 2015 A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor Johnson in the Council Chambers, 5275 Orange Avenue, Cypress, California. Members present: Mayor Rob Johnson Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat Members absent: Mayor Pro Tem Marielien Yarc Staff present: City Manager Peter Grant City Attorney Anthony Taylor Assistant City Attorney Lindsay Tabaian Director of Finance and Administrative Services Matt Burton Interim Police Chief Rodney Cox Director of Community Development Doug Dancs Recreation and Community Services Director June Liu City Engineer Kamran Dadbeh City Planner Doug Hawkins Water Quality Manager Gonzalo Vazquez Management Analyst Anna Sanchez Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Morales. INVOCATION: The invocation was given by Bishop Brad Smith, Church of Jesus Christ of Latter -Day Saints. PRESENTATIONS: Mayor Johnson presented a Certificate of Special Recognition to Cypress Veteran Howard Phelps. Jenelle Bader, Southern California Edison, made a presentation regarding Joint Emergency Planning. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Johnson asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Susan Culbertson, Cypress, spoke regarding the Cypress Relay for Life event to be held on August 1 — 2, 2015, at Grace Christian School. Michelle Stonis, Cypress, spoke regarding truck traffic on Cerritos Avenue and encroaching businesses. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CITY COUNCIL MINUTES MAY 26, 2015 465 CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. It was moved by Council Member Berry and seconded by Council Member Peat, to approve Consent Calendar Items No. 1 through 8. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Morales, Peat, and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Item No. 1: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF MAY 11, 2015. Recommendation: That the City Council approve the Minutes of the Meeting of May 11, 2015, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: CYPRESS STRATEGIC PLAN — SIX MONTH STRATEGIC OBJECTIVES UPDATE. Recommendation: That the City Council receive and file the City of Cypress Six Month Strategic Objectives Update. Item No. 4: AWARD OF CONTRACTS FOR THE SEWER REHABILITATION AT VARIOUS LOCATIONS, PROJECT 116. Recommendation: That the City Council: 1) Award a contract in the amount of $1 ,300,427 to Paulus Engineering, Inc.; authorize a contingency of $195,000; and direct the Director of Community Development to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Inspection Services, in the amount of $129,446 to Vali Cooper and Associates, Inc. (VCA); and authorize a contingency of $19,500. Item No. 5: APPROVAL OF FINAL TRACT MAP NO. 17770. PROPERTY LOCATED AT 4604 LINCOLN AVENUE. Recommendation: That the City Council approve Final Tract Map No. 17770 and authorize the City Clerk to sign the record map. Item No. 6: RECEIVE AND FILE PAST PAY SCHEDULES FOR THE CYPRESS EMPLOYEES' ASSOCIATION AND THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION. Recommendation: That the City Council receive and file past pay schedules for the Cypress Employees' Association (CEA) and the Cypress Maintenance Employees' Association (MEA) in accordance with California Code of Regulation (CCR) 570.5 for FY 2012 -13 and FY 2013 -14. Item No. 7: REVIEW OF INVESTMENT REPORT FOR THE MONTH OF APRIL 2015. Recommendation: That the City Council receive and file the Investment Report for the month of April 2015. 2 CITY COUNCIL MINUTES MAY 26, 2015 466 Item No. 8: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2014 -15 FOR WARRANTS NO. 34351 THROUGH 34476. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2014 -15. END OF CONSENT CALENDAR NEW BUSINESS: Item No. 9: FISCAL YEAR 2015 -16 BUDGET RESPONSE REPORTS. The City Manager provided background information on this item. It was moved by Council Member Berry and seconded by Council Member Peat, that the City Council receive and file the Budget Response Reports. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Morales, Peat, and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Item No. 10: DROUGHT RESPONSE MANAGEMENT PLAN. The Director of Community Development indicated that Ken Vecchiarelli, General Manager, Golden State Water Company, would provide the City Council with background information on this item. Ken Vecchiarelli, General Manager, Golden State Water Company, informed of the drought emergency response plan public meeting held on May 20, 2015, and indicated that another public meeting would be held on Monday, June 1, 2015, 6:30 p.m., at Cottonwood Church. Mr. Vecchiarelli stated that the California Governor's mandate requires that, effective June 1, 2015, water usage be cutback by 25 %. He indicated that Stage 1 water restrictions include outdoor water usage cutbacks by restricting outdoor watering to two days per week and an odd and even address number watering restriction. He informed of required State water usage reportings and stated that Stage 2 water restrictions may include individual water usage cutbacks and monetary premiums on additional water usage. He indicated that Stage 3 and Stage 4 water restrictions would include increased monetary premiums. He thanked the City Council and assured that Golden State Water Company would continue to work closely with the City. Council Member Berry asked if water waste reporting could be done anonymously. Mr. Vecchiarelli replied that water waste reporting would require the reporting person's name, address, and /or account number, however that information would be kept confidential. Council Member Berry asked if the City Council and residents would be made aware of the water usage reportings. Mr. Vecchiarelli responded that information would be available on the Golden State Water Company website, as well as on individual customer bills. Council Member Berry asked how water usage is calculated and how usage would be calculated should a resident be new to the home. Mr. Vecchiarelli stated that water usage would be based on the previous homeowner's water usage and targeted medium usage of the area, and spoke of significant water usage increases caused by an increase in the number of household members. He 3 CITY COUNCIL MINUTES MAY 26, 2015 informed of the violation appeals process and stated that litigation would only be pursued should the water usage violations be at Stage 2 or above. Council Member Berry asked how proceeding with the Stage 2 level of water usage violations would be determined. Mr. Vecchiarelli responded that a notice would be sent to the customer at least 45 days out and stressed that every effort would be made to avoid reaching a stage of concern. Council Member Berry asked about rebates and /or incentives for the purchase of high - efficiency appliances. Mr. Vecchiarelli replied that rebate programs are done regionally though the Municipal Water District of Orange County and that funds are available from the Metropolitan Water District of Southern California, and that information is available on the Golden State Water Company website. He spoke of the increase of artificial turf rebate requests. Council Member Berry asked if the hydrant flushing was completed and if water could be captured from that project. Mr. Vecchiarelli responded that the hydrant flushing is done, and indicated that there was not an effective and /or efficient way to collect the water. He stated that the Orange County Sanitation District was approached with regard to waste water recycling and funds to study the possibility of sewage collection, pumping, and recycling. He spoke regarding the possibility of a truck system treatment water recycling process. Council Member Morales asked about viable website information and timely notifications to residents. Mr. Vecchiarelli spoke of the prohibition of runoff water waste and efficient watering procedures, and indicated that 15 minutes would be the maximum time per water sprinkler station. Council Member Peat asked about desalination as a way to increase water supply. Mr. Vecchiarelli remarked that desalination is expensive and that other sources of supply should be maximized first. Council Member Peat asked about swimming pool restrictions. Mr. Vecchiarelli responded that swimming pool covers are strongly recommended. Council Member Peat asked about the use of funds collected from the water waste violations. Mr. Vecchiarelli responded that violation funds would be used to offset lost revenues, and that those funds would be tracked separately and accounted for on an annual basis. Mayor Johnson asked the percentage of water brought in from other sources. Mr. Vecchiarelli indicated that through June 30, 2015, groundwater basin supply would be 72% with the 28% balance imported water from the Metropolitan Water District through the Municipal Water District of Orange County. Mayor Johnson asked about reclaimed water considerations. Mr. Vecchiarelli replied that reclaimed water is not readily available in western Orange County. 4 467 CITY COUNCIL MINUTES MAY 26, 2015 The Director of Community Development provided background information on this item, and stated that the City's long -term drought response includes weather based controllers, drip irrigation, Maintenance Yard turf removal, and an artificial turf ordinance. He spoke of Cypress Land's use of drip irrigation and planting. Council Member Peat asked about the Moody Street median water irrigation system. The Director of Community Development replied that the Moody Street and Ball Road medians have effective drip irrigation systems. Mr. Vecchiarelli clarified that drip irrigation is an efficient watering system that is not subject to the two - days - per -week watering restrictions. Council Member Berry suggested that water restriction public outreach include the local schools and the Cypress Senior Citizens Center. The Director of Community Development responded that schools and the Cypress Senior Citizens Center would be used as public outreach outlets, and indicated that City staff has been teaching storm water quality at the local schools. Council Member Berry asked about the State reportings and if each City is done separately. Mr. Vecchiarelli replied that State reportings are divided into water systems and that Cypress would be included with the cities of Stanton, Los Alamitos, and the Rossmoor Community Services District. The City Manager stated that the proposed Fiscal Year 2015 -16 budget includes approximately $500,000 for infrastructure projects that may include drought response, and that future budgets would include drought response. It was moved by Council Member Morales and seconded by Council Member Peat, that the City Council receive and file the Drought Response Management Plan. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Morales, Peat, and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Johnson requested reports from the Council Members on their respective committee assignments. Council Member Peat: Attended a West -Comm Board meeting. Attended a Valley Vista Services, Inc. community orientation meeting held at the Cypress Community Center. Attended an 5 468 w_x CITY COUNCIL MINUTES MAY 26, 2015 469 Asian and Pacific Islander American Heritage Month celebration hosted by State Assemblywoman Young Kim. Attended the Memorial Day event at Cypress Forest Lawn. Council Member Morales: Attended a Cypress Chamber of Commerce event. Attended an Asian and Pacific Islander American Heritage Month celebration hosted by State Assemblywoman Young Kim. Attended the retirement for Cypress School District Superintendent Beverly Hempstead. Council Member Berry: Attended a Boys and Girls Club of Cypress Board meeting. Attended an O.C. Water District Board meeting. Attended the City of Buena Park City Hall /Police Department Open House. Attended a Woman's Club of Cypress Board meeting. Attended the City of Cypress Employees' Service Awards luncheon. Attended O.C. Vector Control Committee and Board meetings. Attended a Woman's Club of Cypress visit to the Long Beach Veterans Hospital. Attended an Asian and Pacific Islander American Heritage Month celebration hosted by State Assemblywoman Young Kim. Attended the Memorial Day event at Cypress Forest Lawn. Attended the retirement for Cypress School District Superintendent Beverly Hempstead. Mayor Johnson: Attended the Memorial Day event at Cypress Forest Lawn. Attended the retirement for Cypress School District Superintendent Beverly Hempstead. ITEMS FROM CITY MANAGER: The City Manager announced the Concert-on- the -Green to be held on Saturday, June 6, 2015. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Klean Waters, Inc., et al. v. Orange County Sanitation District, et al., Case No. 8:15 -CV- 00627 - JVS -FFM, United States District Court. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Anticipated Litigation, significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) or (d)(3) & (e)(5), Number of Cases: One Potential Case. At 8:25 p.m., the Mayor recessed the meeting. At 9:03 p.m., the Mayor reconvened the meeting. REPORT OF CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Klean Waters, Inc., et al. v. Orange County Sanitation District, et al., Case No. 8:15 -CV- 00627 - JVS -FFM, United States District Court. He stated that on a motion by Council Member Morales and seconded by Council Member Berry, the City Council unanimously directed the City Attorney to represent Mayor Pro Tem Yarc in the Klean Waters, Inc. lawsuit. 6 CITY COUNCIL MINUTES MAY 26, 2015 The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Anticipated Litigation, significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) or (d)(3) & (e)(5), Number of Cases: One Potential Case. He stated that there was no reportable action. No other action was taken in Closed Session, nor was any solicited. ADJOURNMENT: Mayor Johnson adjourned the meeting at 9:05 p.m. to Monday, June 8, 2015, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: Ne.tut-o.e_ CITY CLERK OF THE CITY OF CYPRESS 7 MAYO F THE CITY OF CYPRESS 470