Loading...
Agenda 2015-08-10AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 10, 2015 6:00 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin anci. cypress. ca. us Finance — (714) 229 -6700 fin a(�ci. cypress. ca. us Community Development — (714) 229 -6720 cdd(@_ci.cypress.ca.us Public Works — (714) 229 -6740 pw ©ci. cypress. ca. us Police — (714) 229 -6600 cypd a(�,ci. cypress. ca. us Recreation — (714) 229 -6780 crpd(@.ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 6:00 P.M. Council Chambers MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT August 10, 2015 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: Executive Management Mid - Management PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager RECONVENE 7:00 P.M. Council Chambers ROLL CALL MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT August 10, 2015 Page 3 PLEDGE OF ALLEGIANCE INVOCATION PASTOR GENE PIETRINI, COTTONWOOD CHURCH The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. PRESENTATIONS INTRODUCTION OF CYPRESS POLICE OFFICER PHILIP MILAM RECOGNITION OF THE 7 AND UNDER PONY BASEBALL ALL STAR TEAM FOR FINISHING THIRD AT THE WORLD SERIES REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. August 10, 2015 Page 4 Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. 1. APPROVAL OF A RESTAURANT FOOD COURT AT 5895 KATELLA AVENUE — CONDITIONAL USE PERMIT NO. 3037 AND DESIGN REVIEW COMMITTEE PERMIT NO. 3039. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving Conditional Use Permit No. 3037 and Design Review Committee Permit No. 3039, subject to the conditions in Exhibit "A." A Resolution of the City Council of the City of Cypress Approving Conditional Use Permit No. 3037 — With Conditions. A Resolution of the City Council of the City of Cypress Approving Design Review Committee Permit No. 3039 — With Conditions. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (2 — 15) 2. APPROVAL OF MINUTES. Meeting of July 27, 2015. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. August 10, 2015 Page 5 4. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council designate Council Members Berry and Morales to serve as the voting delegate and alternate for the League of California Cities Annual Conference. 5. REJECTION OF BIDS FOR THE STORM WATER QUALITY IMPROVEMENT AT VARIOUS LOCATIONS, PROJECT 115. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council reject all bids for the Storm Water Quality Improvement at Various Locations, Project 115. 6. REJECTION OF BIDS FOR THE STORM WATER QUALITY IMPROVEMENT AT VARIOUS LOCATIONS, PROJECT 158. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council reject all bids for the Storm Water Quality Improvement at Various Locations, Project 158. 7. AWARD OF CONTRACTS FOR THE SEWER REHABILITATION AT VARIOUS LOCATIONS, PROJECTS 133 AND 134. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council: 1) Award a construction contract for the Sewer Rehabilitation Projects for $1,071,749, to Kordich Construction, Inc., and authorize a contingency of $160,762; and 2) Approve a Task Order for Construction Inspection Services for $154,787, to Vali Cooper and Associates, Inc., and authorize a contingency of $23,218. 8. ACCEPTANCE OF ANNUAL CONCRETE REHABILITATION, PROJECT 128. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council accept the Annual Concrete Rehabilitation Project in the final amount of $431,883, and approve the final retention payment of $21,594.15 to Nobest, Inc. 9. ACCEPTANCE OF FIBER OPTIC INSTALLATION, PROJECT 74. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council accept the Fiber Optic Installation Project in the final amount of $672,340.75, and approve the final retention payment of $33,617.04 to Pro Tech Engineering, Corp. August 10, 2015 Page 6 10. AWARD OF PROFESSIONAL CONTRACT SERVICES AGREEMENTS FOR ON -CALL TRAFFIC ENGINEERING SERVICES. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council award a Professional Contract Services Agreement to Iteris, Hartzog & Crabill, Inc., and Albert Grover & Associates for On -Call Traffic Engineering Services. 11. APPROVAL OF CONTRACT FOR JANITORIAL SERVICES. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve: 1) A two -year service contract for Citywide Janitorial Services to United Maintenance Systems with an option for up to two, one year extensions, and authorize the City Manager to execute the contract; and 2) An increase in appropriations to the City's General Fund by $17,988 for Private Custodial Services accounts in Park Buildings, Senior Center, and Community Center; and 3) An increase in appropriations to the Cypress Recreation and Park District General Fund by $17,988 for Contract Service - Maintenance Charges accounts in Park Buildings, Senior Center, and Community Center; and 4) An increase in estimated revenues to the City's General Fund by $17,988 for Park District Administrative Fees as reimbursement from the Cypress Recreation and Park District. 12. ADOPTION OF A RESOLUTION REVISING THE CLASS SPECIFICATIONS OF MAINTENANCE SUPERINTENDENT, MAINTENANCE SUPERVISOR, AND SENIOR CIVIL ENGINEER. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, revising the class specifications of Maintenance Superintendent, Maintenance Supervisor, and Senior Civil Engineer. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Revising the Class Specifications of Maintenance Superintendent, Maintenance Supervisor, and Senior Civil Engineer. August 10, 2015 Page 7 13. ADOPTION OF A RESOLUTION AMENDING THE SCHEDULE OF BENEFITS FOR EXECUTIVE AND MID - MANAGEMENT EMPLOYEES. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, amending the Schedule of Benefits for Executive and Mid - Management employees. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, a Subsidiary District of the City of Cypress, Amending Resolution No. 6517 Establishing Benefits for Management Employees. 14. CONSIDERATION OF AN ORDINANCE TO PROVIDE EXPEDITED PERMITTING PROCEDURES FOR RESIDENTIAL ROOFTOP SOLAR SYSTEMS. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council introduce for first reading an Ordinance by title only, title as follows, for expediting permit processing of residential rooftop solar systems. An Ordinance of the City Council of the City of Cypress Amending Chapter 5 of the Cypress Municipal Code to Establish an Expedited Permitting Process for Residential Rooftop Solar Systems. 15. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 35103 THROUGH 35293 AND 85525 THROUGH 85530. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2015 -16. END OF CONSENT CALENDAR August 10, 2015 Page 8 NEW BUSINESS (16 - 18) 16. CYPRESS STRATEGIC PLAN — SIX MONTH STRATEGIC OBJECTIVES UPDATE. Prepared by: Peter Grant, City Manager Recommended Action: That the City Council receive and file the City of Cypress Six -Month Strategic Objectives update. 17. CONSIDERATION OF A RESOLUTION ADOPTING THE CITY OF CYPRESS SOCIAL MEDIA POLICY. Prepared by: Alisha Farnell, Senior Management Analyst Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District adopt the Resolution by title only, title as follows, adopting a Social Media Policy. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Adopting a Social Media Policy. 18. FARMERS MARKET ESTABLISHMENT STRATEGY. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve the farmers market establishment strategy. RECREATION & PARK DISTRICT MATTERS (19) The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. 19. CONSIDERATION OF APPOINTMENT TO THE CYPRESS OVERSIGHT BOARD Prepared by: Denise Basham, City Clerk Recommended Action: That the Recreation and Park District Board fill the vacancy on the Oversight Board. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. August 10, 2015 Page 9 ITEMS FROM CITY COUNCIL MEMBERS • Reports on Committee Assignments • Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, August 24, 2015, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of August, 2015. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, AUGUST 7, 2015 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.