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2015-07-27001 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD July 27, 2015 A regular meeting of the Cypress City Council was called to order at 6:17 p.m. by Mayor Johnson in the Council Chambers, 5275 Orange Avenue, Cypress, California. Members present: Mayor Rob Johnson Mayor Pro Tem Marie lien Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor ORAL COMMUNICATIONS: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Victor Ramos v. City of Cypress, et al., Case No. SACV15 -470 CJC (JCGx), U.S. District Court Central District. The City Attorney reported that the City Council would be meeting in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Manager. At 6:19 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:02 p.m. by Mayor Johnson. Members present: Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Interim Police Chief Rodney Cox Director of Community Development Doug Dancs Recreation Superintendent Dena Diggins Redevelopment Project Manager Steve Clarke City Planner Doug Hawkins Associate Planner Kori Sanders Human Resources Manager Cathy Thompson Acting Public Works Superintendent Gonzalo Vazquez Management Analyst Anna Sanchez Associate Engineer Nick Mangkalakiri CITY COUNCIL MINUTES JULY 27, 2015 002 Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Yarc. INVOCATION: The invocation was given by Pastor Leonard Bradley Jr., Cypress Church of Christ. PRESENTATIONS: The Mayor recognized and presented Certificates of Appreciation to the following outgoing Commissioners: Ron Call, Tom Ferguson, and Sandy Purtle, Recreation and Community Services Commission; Eileen Litchfield and Pam McKeon, Senior Citizens Commission; and Joyce Grohmann and Ruth Schnipper, Traffic Commission. The Mayor recognized and presented Certificates of Appointment to newly- appointed Commissioners Marlene Callanan, Linda Croce, Susan Culbertson, Steve Fenoglio, Jeanette James, Ginger Osman, Carlos Ramirez, Frann Shermet, and Jan Stein, and the Loyalty Oath was administered by the City Clerk. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Victor Ramos v. City of Cypress, et al., Case No. SACV15 -470 CJC (JCGx), U.S. District Court Central District. He stated that there was no reportable action. The City Attorney reported that the City Council met in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Manager. He stated that this item has been continued after the conclusion of tonight's regular City Council meeting. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Johnson asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. The following spoke regarding Agenda Item No. 21: Jodie Cebolski, Cypress Carol Hawthorne, Cypress Carol Doss, Cypress Jason Carter, Cypress PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item No. 1: PUBLIC HEARING TO CONSIDER THE RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2015 -16. CITY OF CYPRESS PROJECT NO. 8615 -90. The Acting Public Works Superintendent provided background information on this item. Council Member Berry asked if the project would include an upgrade to drought tolerant landscaping. 2 CITY COUNCIL MINUTES JULY 27, 2015 003 The Director of Community Development responded that this project abides by the twice - per -week watering restriction schedule and that the mature trees serve as a buffer area. Council Member Morales asked about changing the irrigation system to comply with the current drought restrictions, and if monies are budgeted for a new irrigation system. The Director of Community Development responded that a new drought tolerant irrigation system could be funded as a future Capital Improvement Project. It was moved by Council Member Peat and seconded by Mayor Pro Tem Yarc, that the City Council hold the required public hearing and adopt the Resolution by title only, ordering the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2015 -16, pursuant to the Landscaping and Lighting Act of 1972. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6520 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ORDERING THE RENEWAL OF THE CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2015 -16, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND CONFIRMING THE DIAGRAM AND ASSESSMENT THEREOF. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Johnson requested Agenda Item No. 7 be pulled from the Consent Calendar. It was moved by Mayor Pro Tem Yarc and seconded by Council Member Berry, to approve Consent Calendar Items No. 2 through 6, and 8 through 15. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 2: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF JULY 13, 2015. Recommendation: That the City Council approve the Minutes of the Meeting of July 13, 2015, as submitted. Item No. 3: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 4: REJECTION OF BIDS FOR TREE PLANTING PROGRAM, PROJECT 137. Recommendation: That the City Council reject all bids for the Tree Planting Program, Project 137. 3 CITY COUNCIL MINUTES JULY 27, 2015 004 Item No. 5: ACCEPTANCE OF STREET REHABILITATION PROJECT — SLURRY SEAL, PROJECT 119. Recommendation: That the City Council: 1) Accept the Street Rehabilitation Project — Slurry Seal, Project 119, in the final amount of $490,579.31; and 2) Approve the final retention payment of $24,528.96 to All American Asphalt, Inc.; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the City Engineer. Item No. 6: APPROVAL OF AN ANTENNA FACILITY AT 4470 LINCOLN AVENUE — DESIGN REVIEW COMMITTEE PERMIT NO. 3033. Recommendation: That the City Council adopt the Resolution by title only, approving Design Review Committee Permit No. 3033, subject to the conditions in Exhibit "A ". RESOLUTION NO. 6521 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 3033 — WITH CONDITIONS. Item No. 8: RECEIVE AND FILE THE UPDATED FY 2015 -16 PAY SCHEDULES FOR THE CYPRESS POLICE OFFICERS' ASSOCIATION. Recommendation: That the City Council receive and file the updated Pay Schedules for the Cypress Police Officers' Association (CPOA) effective July 3, 2015. Item No. 9: RECEIVE AND FILE THE UPDATED FY 2015 -16 PAY SCHEDULES FOR THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION. Recommendation: That the City Council receive and file the updated Pay Schedules for the Cypress Maintenance Employees' Association (CMEA) effective July 3, 2015. Item No. 10: ADOPTION OF A RESOLUTION AMENDING HOURLY PAY RANGES FOR TEMPORARY PART -TIME AND SEASONAL EMPLOYEES. Recommendation: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, amending Resolution No. 6451, modifying the Temporary Part-Time and Seasonal Employees hourly pay range schedule. RESOLUTION NO. 6523 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, AMENDING RESOLUTION NO. 6451 ESTABLISHING HOURLY PAY RANGES FOR TEMPORARY PART -TIME AND SEASONAL POSITIONS. Item No. 11: SECOND READING OF AN ORDINANCE AMENDING PORTIONS OF CHAPTER 17 -74 OF THE CYPRESS MUNICIPAL CODE. Recommendation: That the City Council adopt the Ordinance by title only, amending portions of Chapter 17 -74 of the Cypress Municipal Code. ORDINANCE NO. 1148 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING PORTIONS OF CHAPTER 17 -74 OF THE CYPRESS MUNICIPAL CODE. 4 CITY COUNCIL MINUTES JULY 27, 2015 005 Item No. 12: APPROVAL OF A CREDIT /DEBT CARD PROCESSING POLICY. Recommendation: That the City Council, and acting as the ex- officio Board of Directors of the Cypress Recreation and Park District, approve a credit/debt card processing policy. Item No. 13: APPROVAL OF A REQUEST FROM THE CITY OF UNION CITY FOR SALES TAX REPAYMENT MITIGATION. Recommendation: That the City Council approve the City of Union City's sales tax adjustment mitigation request. Item No. 14: RECEIVE AND FILE INVESTMENT REPORT FOR THE MONTH OF JUNE 2015. Recommendation: That the City Council receive and file the Investment Report for the month of June 2015. Item No. 15: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANT NO. 35102. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2015 -16. Regarding Item No. 7: APPROVAL OF AN OFFICE BUILDING AT 4501 CERRITOS AVENUE — DESIGN REVIEW COMMITTEE PERMIT NO. 3018, Mayor Johnson asked about public outreach and impacts on surrounding businesses. The Associate Planner responded that the developer held a community meeting and met with adjacent property owners. She indicated that there would be an eight foot tall block wall and tall landscaping, which satisfies the adjacent residents. Mayor Johnson asked for clarification on the weekday, normal daytime business hours. The Associate Planner replied that the hours of operation are typical and acceptable for office building use. Mayor Johnson asked about required lighting. The Associate Planner indicated that the project would have standard building lighting and that any bright lights would be shielded downward. It was moved by Mayor Johnson and seconded by Council Member Berry, that the City Council adopt the Resolution by title only, approving Design Review Committee Permit No. 3018, subject to the conditions in Exhibit "A ". The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6522 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 3018 — WITH CONDITIONS. END OF CONSENT CALENDAR 5 CITY COUNCIL MINUTES NEW BUSINESS: Item No. 16: POLICE DEPARTMENT STRATEGIC PLAN. The Interim Police Chief provided background information on this item. JULY 27, 2015 006 Council Member Berry asked about the implementation of the three multi -year goals. The Interim Police Chief replied that the three multi -year goals would be implemented simultaneously. Council Member Morales spoke in support of the Strategic Plan. Council Member Peat congratulated the Cypress Police Department on the creation of its Strategic Plan, and asked if annual updates could be provided to the City Council. The Interim Police Chief responded in the affirmative. Mayor Johnson congratulated the Cypress Police Department on the creation of its Strategic Plan. It was moved by Council Member Peat and seconded by Council Member Morales, that the City Council receive and file the Police Department Strategic Plan. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 17: APPROVAL OF A CONTRACT FOR RETAIL RECRUITMENT AND PLANNING SERVICES. The Director of Community Development provided background information on this item. Robert Jolly and Mead Silsbee, Retail Strategies, spoke regarding the planning services and process. Mayor Pro Tem Yarc asked if specifics were given by the City or if direction is determined by the consultant. Mr. Jolly responded that the plan would include direction by their firm, as well as the City. He stated that 48 properties were cataloged and 64 photos taken, and that a research and data assessment would be done. He indicated that the City Council would be presented with a prospect report and strategic plan based on retail opportunities, and the recruitment of new retail and developers would begin based on City Council direction. Mayor Pro Tem Yarc asked if retail development would include stores, businesses, and restaurants. Mr. Jolly responded in the affirmative and spoke of how the strategic plan would connect retail development to the community. Council Member Peat asked about prospective businesses in the City. �ti Mr. Jolly stated that his firm's background is in commercial real estate and that there would be opportunities for the recruitment of high -end dining, fashion, food service related, and unique, fast casual dining. He indicated that a specific prospect report would be presented to the City Council before moving forward with the recruitment phase. Council Member Berry asked about the challenges of working with an out of state community. 6 CITY COUNCIL MINUTES JULY 27, 2015 007 Mr. Jolly replied that he had lived in Orange County and that he understands the community and culture. He stated that the strategic plan and recruitment strategy takes into consideration data and research, as well as residential demographics. He indicated that the process is subjective and would be presented to the City Council for final direction. Council Member Morales asked what would be done during each of the three -year contractual period. Mr. Jolly replied that his firm works in 20 states with varying cultures. He stated that year one would include a prospect report that connects specifically to a property within the market, and that year two and year three would be the execution and updates of the strategic plan. Mayor Johnson spoke of the growth and development of Cypress, and indicated that he looks forward to the retail recruitment and planning services. It was moved by Council Member Morales and seconded by Council Member Berry, that the City Council approve the Contract Services Agreement with Retail Strategies for the provision of retail plan preparation and recruitment services. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 18: DROUGHT RESPONSE FOR PARK AND ATHLETIC FIELD MANAGEMENT. The Director of Community Development provided background information on this item. Council Member Peat asked about the City's water reduction for June 2015. The Director of Community Development responded that the June 2015 is not yet available, however staff will obtain it as soon as it is available. He stated that water usage reports would be reviewed on a monthly basis and made available on the City of Cypress website. The City Manager informed of regional water consumption savings, and stated that the City of Cypress water consumption for years 2012 and 2013 was slightly above the mandated goals. Council Member Peat asked about the 2013 Annual Water Consumption (CCF), as depicted in Figure 2 of the Agenda Report. The Director of Community Development responded that the CCF amounts are based upon soil type and its water absorption, and that the landscape contractor would monitor the park turf water usage. Mayor Pro Tem Yarc asked about the use of purple pipes for reclaimed water. The Director of Community Development replied that purple pipes for reclaimed water is costly and not used in Cypress, and that only potable water is provided by Golden State Water Company. Mayor Pro Tem Yarc asked how other cities obtain their purple pipes for reclaimed water. The Director of Community Development responded that purple pipes for reclaimed water is geographic luck and that some areas are built specifically near reclaimed water plants. 7 CITY COUNCIL MINUTES JULY 27, 2015 008 Mayor Pro Tem Yarc asked what reclaimed water plant is nearest to Cypress. The Director of Community Development responded that the nearest reclaimed water source is the City of Cerritos, with negotiations underway to bring water to Forest Lawn Cemetery. Council Member Morales asked about the landscape contractor timeframe. The Director of Community Development responded that the timeframe to obtain a landscape contractor would be approximately three to six months, taking into consideration the Request for Qualifications process. Council Member Berry asked about the field watering by the athletic groups and the benefits of water meter installation. The Director of Community Development replied that athletic field watering is not monitored, and that the installation of a water meter would allow monitoring based upon the need. Council Member Berry asked about drought planning for the Mackay School site. The Director of Community Development indicated that the Mackay School site would be considered separately and that water conservation be could considered in the design and part of the Request for Qualifications. Council Member Berry asked about the Willow Park pond effects on fowl and insects. The Director of Community Development responded that the Willow Park pond would be continuously monitored. Mayor Johnson asked about the Willow Park Pond drainage, refill and evaporation concerns. The Director of Community Development replied that the pond is drained and refilled on a regular basis due to constant evaporation, that that feeder fish are used to reduce the mosquito population. Mayor Johnson asked about the use of artificial turf at Oak Knoll Park and the use of reclaimed water on the Civic Center Green. The Director of Community Development spoke of the success of watering trucks for the Civic Center Green, as well as costs and possible infrastructure damage concerns related to the use of watering trucks at city parks. He indicated that the Strategic Plan infrastructure study could include consideration of artificial turf. Mayor Johnson asked if the City Council and the Recreation and Community Services Commission would be given an opportunity to provide feedback. The Director of Community Development responded in the affirmative. It was moved by Council Member Berry and seconded by Council Member Morales, that the City Council direct staff to: 1) Submit the water use reduction plan proposal to Golden State Water Company for approval; 2) Monitor water usage by sports groups at athletic fields and if water use is excessive, terminate water service as a last resort, if necessary; 3) Adjust pond maintenance activities to a biennial schedule; 4) Retain the services of a landscape architect to further evaluate park sites for turf conversion projects and present the evaluation to the Recreation and Community Services Commission and the City Council; and 5) Include water conservation as a major design element. 8 CITY COUNCIL MINUTES JULY 27, 2015 009 The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 19: AWARD OF CONTRACT FOR POLICE DEPARTMENT SPACE PLANNING, PROJECT 126. The Director of Community Development provided background information on this item. Council Member Berry asked about efficient utilization of the current square footage. The Director of Community Development stated that the project would include evaluation of how to best utilize the existing space more effectively. Council Member Morales spoke regarding the Police Department's needed work space changes, and asked the Interim Police Chief if the Police Department would have an opportunity to provide input to the space planning. The Interim Police Chief responded in the affirmative. Mayor Johnson asked if the Police Department had been remodeled since its original construction. The Director of Community Development replied that there has never been a master planned effort to evaluate the Police Department's overall space. It was moved by Council Member Morales and seconded by Council Member Peat, that the City Council award a contract in the amount of $48,000 for the Police Department Space Planning, to BOA Architecture and authorize a contingency of $2,000. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 20: ADOPTION OF A RESOLUTION BETWEEN THE CITY OF CYPRESS AND THE CYPRESS POLICE MANAGEMENT ASSOCIATION APPROVING A MEMORANDUM OF UNDERSTANDING FOR THE CONTRACT PERIOD JULY 1, 2015 THROUGH AUGUST 31, 2016. The Director of Finance and Administrative Services provided background information on this item. It was moved by Council Member Peat and seconded by Council Member Berry, that the City Council, adopt a Resolution by title only, between the City of Cypress and the Cypress Police Management Association (CPMA), approving a Memorandum of Understanding for the contract period July 1, 2015 through August 31, 2016. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6524 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS POLICE MANAGEMENT ASSOCIATION CONCERNING WAGES, SALARIES, FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. 9 CITY COUNCIL MINUTES JULY 27, 2015 010 Item No. 21: APPROVAL OF 67 MULTI - FAMILY RESIDENTIAL UNITS LOCATED AT 4552 LINCOLN AVENUE — DESIGN REVIEW COMMITTEE PERMIT NO. 3036. The Associate Planner provided background information on this item. Mayor Pro Tem Yarc asked about other units in the City with similar high density. The Associate Planner responded that there are several older high density developments in the City that have up to the 25 percent maximum density, however now there are not as many sites large enough that that could accommodate that much of a bonus. She stated that the City Council recently approved a similar development on Bloomfield Avenue that has one density bonus unit. Mayor Pro Tem Yarc asked about the City's status of multiple tenant State requirements. The Associate Planner indicated that the City is progressing with its compliance for new housing, and that the State requires that the City provide available sites for 308 units. She stated that some of the housing developments that recently came through were not anticipated or had not been rezoned or approved at the time the Housing Element was drafted and approved so they were not identified in the Housing Element. She informed of affordable units required and lot restrictions. Mayor Pro Tem Yarc asked if developments on Lincoln Avenue should be retail. The Associate Planner indicated that the Lincoln Avenue developments were based on the City Council recommendation and appropriateness of the location when the Lincoln Avenue Specific Plan was adopted. She spoke of the City credit received for transit - oriented areas and a desire to locate high density residential on Lincoln Avenue. Council Member Peat asked if 16 units would be made available for moderate income housing. The Associate Planner responded in the affirmative. Council Member Peat asked if the moderate income units are identified ahead of time. The Associate Planner responded that the mix of unit sizes for the moderate income affordability would be identified in advance, under written agreements. Council Member Peat asked about the current proposed height of the balcony fence. The Associate Planner deferred that response to the applicant, based on his agreement made with Ms. Cebolski. The City Manager asked about the height of the proposed existing balcony. The Associate Planner responded that the proposed existing balcony is 42" high. Council Member Berry asked if the Lincoln Avenue Specific Plan allows for 30 units per acre. The Associate Planner responded in the affirmative. Council Member Berry asked if the State requires more units per acre in order to accommodate with the density bonus if the developer meets certain criteria. The Associate Planner responded in the affirmative. Council Member Berry asked if the developer chose a concession to replace the garages with carports. The Associate Planner responded in the affirmative. 10 CITY COUNCIL MINUTES JULY 27, 2015 01 1 Mayor Johnson asked if the number of parking spaces is satisfactory and in compliance. The Associate Planner responded in the affirmative. Council Member Berry asked if a traffic study had been done. The Associate Planner replied that a traffic study is not mandated based upon the Categorical Exemption, Class 32, California Environmental Quality Act (CEQA) guidelines. She clarified that an environmental analysis was done for the Housing Element update and the General Plan Environmental Impact Report, and that surrounding roadways had sufficient capacity as well as intersection levels of service to accommodate the proposed housing project. Mayor Johnson spoke of the development of the Lincoln Avenue Specific Plan in the 1990's and asked if it is consistent with current developments. The Associate Planner responded in the affirmative, and indicated that there are other three -story developments approved within the Specific Plan area north of Cypress College, northeast of Lincoln Avenue and Sumner Place, as well as on Orange Avenue across from the Cypress College parking lot. The applicant, Ed Bonanni, stated that the balconies would be increased to 66" high and included in the Conditions of Approval. He spoke of his community outreach and mailed notices to residents within 500 feet of the project. Mayor Johnson spoke regarding joint efforts with the community and exterior privacy accommodations. Mayor Pro Tem Yarc asked about residential consistency to include retail, retention of the atmosphere of Lincoln Avenue, and forethought to minimally impact residents. Mr. Bonanni stated that his company is an infill builder and that there are restrictions based on area zoning. He indicated that the City's Master Plan was used as a development guide. The City Manager spoke of the Lincoln Avenue Specific Plan and that it calls for a master planned approach, and that the transformation would be noticeable over the years. Council Member Peat asked if the single - family residences have been re -zoned to higher density. The City Manager responded that none of this site was existing single - family residential. Council Member Peat asked about the number of balcony units impacted in order to meet the adjacent resident's privacy request. Mr. Bonanni responded that eight units would be impacted. Council Member Peat asked about the residential request for tempered glass. Mr. Bonanni replied that the tempered glass request would be accommodated, as well. Council Member Morales asked if the residential issues would be mitigated and about the community outreach efforts. Mr. Bonanni clarified that project notices were sent to residents within 500 feet of the project. Council Member Morales asked if there is residential resolve as late as today. Mr. Bonanni responded in the affirmative, and spoke of the continual communication with residents. 11 CITY COUNCIL MINUTES Council Member Berry asked about the expected rental rates. JULY 27, 2015 012 Mr. Bonanni responded that a studio unit would be $1,595 per month, a one - bedroom unit would be $1,695 per month, and the two- bedroom units would be $1,895 per month. Council Member Berry asked if the development would affect the City's water allocation and if it would be able to meet the mandates. The Director of Community Development responded no, and that the development would be required to install drip irrigation. Council Member Berry asked about driveway exits and traffic concerns. Mr. Bonanni responded that cueing room is available in the complex. Mayor Johnson asked if the project construction would block the 7- Eleven signage. Mr. Bonanni replied that trees would be removed which would actually increase visibility. Mayor Johnson asked if there is ample parking per unit. Mr. Bonanni indicated that two parking spaces per unit would be allocated. Mayor Johnson asked about on -site maintenance. Mr. Bonanni stated that he and his management staff would oversee the on -site maintenance and spoke of their availability. The City Attorney stated that members of the public should be invited to speak even though this item is not a Public Hearing. Carol Doss, Cypress, complimented Mr. Bonanni on his responsiveness to the surrounding residents in resolving their concerns and spoke of concerns with the future development of other sites. Jason Carter, Cypress, expressed his concerns regarding notification of residents. He asked about the status of housing element mandate for new housing, spoke regarding rental rates of the units, and asked about the status of the Lincoln Avenue traffic study. Michael Burke, Cypress, spoke regarding traffic concerns on Denni Street and traffic impacts from the project, and asked if the project is designated adults only. Mr. Bonanni responded that the project is not designated adults only. Mayor Johnson asked about traffic mitigation on Lincoln Avenue and Denni Street. The Director of Community Development indicated that an environmental process would have been done when the original Housing Element was done. Mayor Johnson asked for clarification on the R -30 Residential District. Council Member Morales asked about the number of units that are based on income level, and if the State mandate is restricted to all of Lincoln Avenue. The City Planner responded that the State mandate applies City -wide and is not restricted to Lincoln Avenue. The City Manager stated that of the 67 units included in the project, 16 are restricted income units that assist with meeting the State mandate. Mayor Pro Tem Yarc spoke in opposition to the Lincoln Avenue Specific Plan and requested that it be reviewed. She expressed concerns with the project and its "piece meal" vision. 12 CITY COUNCIL MINUTES JULY 27, 2015 The City Manager indicated that the Lincoln Avenue Specific Plan could be discussed at the City Council strategic planning session in October 2015. Council Member Berry spoke in agreement with Mayor Pro Tem Yarc and asked if the Lincoln Avenue Specific Plan has changed. The Associate Planner stated that the Lincoln Avenue Specific Plan was originally a maximum 20 units per acre which has not developed to its maximum. She indicated that this project is the third and only one left of the R -30 Residential District parcels, and that there are three more parcels that are in the RM District that allow up to 30 units per acre. It was moved by Council Member Peat and seconded by Council Member Morales, that the City Council adopt the Resolution by title only, approving Design Review Committee Permit No. 3036, subject to the conditions in Exhibit "A ", as amended. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Morales, Peat, and Johnson NOES: 1 COUNCIL MEMBERS: Yarc ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6525 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 3036 — WITH CONDITIONS. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Johnson requested reports from the Council Members on their respective committee assignments. Council Member Berry: Attended a LT Foods America reception. Attended the Relay for Life fundraiser. Announced the Relay for Life to be held on Saturday, August 1, 2015. Attended two O.C. Vector Control meetings. Attended a reception at the Counsel General for the Republic of Korea. Attended the City Employee barbecue and Special Olympics torch run. Attended an O.C. Sanitation District meeting. Attended a CREW meeting at Bandai Corporation. Served as a judge for the Boys & Girls Club of Cypress talent show. Attended the Cypress Community Festival mixer. Attended the Cypress Community Festival. Council Member Morales: Attended the Cypress Community Festival. Council Member Peat: Attended the Cypress Community Festival. 13 013 CITY COUNCIL MINUTES JULY 27, 2015 014 Mayor Johnson: Attended a LT Foods America reception. Attended a special event at the O.C. Fair. Attended a Boys & Girls Club of Cypress fundraiser. Attended the Cypress Employee barbecue and Special Olympics torch run. Toured the Frank R. Bowerman landfill in Irvine. Met with an O.C. Register newspaper reporter. Attended an O.C. Fire Authority meeting. Attended the Cypress Community Festival. ITEMS FROM CITY MANAGER: The City Manager spoke regarding the Cypress Employee barbecue and the Cypress Community Festival. He informed of the O.C. Division of the League of California Cities General Membership meeting to be held at the Los Alamitos Race Track on Friday, July 31, 2015. He announced the Concert -on- the -Green to be held on Saturday, August 1, 2015. Mayor Johnson recessed the meeting at 9:24 p.m. in memory of former Cypress resident and City Commissioner Elsie Carruthers. The meeting reconvened at 10:26 p.m. The City Attorney reported that the City Council met in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Manager. He stated that there was no reportable action. No other action was taken in Closed Session, nor was any solicited. ADJOURNMENT: Mayor Johnson adjourned the meeting at 10:27 p.m. to Monday, August 10, 2015, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: CITY CLERK OF THE CITY OF CYPRESS 14 MAYO O' THE CITY OF CYPRESS