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2015-08-24026 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD August 24, 2015 A regular meeting of the Cypress City Council was called to order at 6:01 p.m. by Mayor Johnson in the Council Chambers, 5275 Orange Avenue, Cypress, California. Members present: Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Jon Peat Members absent: Council Member Paulo Morales Staff present: City Manager Peter Grant City Attorney Anthony Taylor Assistant City Attorney Lindsay Tabaian Police Chief Rodney Cox ORAL COMMUNICATIONS: Joan Marshall, Cypress, spoke regarding the proposed Orange Avenue development. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(a), Richard Linington and Michelle Moreno v. City of Cypress, Case Number 30- 2015 - 00804210- CU- WM -CJC, Orange County Superior Court. At 6:05 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:01 p.m. by Mayor Johnson. Members present: Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Jon Peat Members absent: Council Member Paulo Morales Staff present: City Manager Peter Grant City Attorney Anthony Taylor Assistant City Attorney Lindsay Tabaian Director of Finance and Administrative Services Matt Burton Police Chief Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu Assistant Director of Finance and Administrative Services Donna Mullally City Engineer Kamran Dadbeh City Planner Doug Hawkins Acting Public Works Superintendent Gonzalo Vazquez Management Analyst Anna Sanchez Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham CITY COUNCIL MINUTES AUGUST 24, 2015 027 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Peat. INVOCATION: The invocation was given by Pastor Dan Kotoff, Cottonwood Church. PRESENTATIONS: Mayor Johnson presented a Certificate of Special Recognition to Terry Van Cleave of May Kay upon her retirement. The Director of Finance and Administrative Services introduced Assistant Director of Finance and Administrative Services Donna Mullally. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(a), Richard Linington and Michelle Moreno v. City of Cypress, Case Number 30- 2015 - 00804210- CU- WM -CJC, Orange County Superior Court. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Johnson asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Joe Oftelie, City Ventures, spoke regarding the proposed Orange Avenue development. Don Seward, Cypress, spoke regarding a dog park in the City. The following spoke regarding the proposed Orange Avenue development: Stacia DeFazio, Cypress Deanna Merriman, Cypress Gene Vaughn, Cypress Dorothy Ledum, Cypress Rachel Miranda, Cypress Debbie Kimberlin, Cypress Sheri Joseph, Cypress John Roper, Cypress Mike Keesler, Cypress Gary Cordova, Cypress Tanya Pham spoke regarding the Greater Los Angeles Chapter, Association of the United States Army & the American Legion Post 716 Family, Veterans Honor Ride on Sunday, November 8, 2015. The Director of Community Development provided background information regarding the proposed Orange Avenue development and indicated that a traffic study has been requested by staff. He indicated that the matter would be subject to a Conditional Use Permit approval process that would include review by the City Council, and that the area is zoned for multi - family residential use. The City Manager suggested that the City Council considering holding a workshop to further discuss the proposed Orange Avenue development, the City General Plan, Zoning Code, and State required Housing Element. He indicated that the City Council could then provide direction to staff that may include amendments to the current residential development rules and regulations, followed -up with a public meeting to 2 CITY COUNCIL MINUTES AUGUST 24, 2015 include additional comments from the public. He stated that recommendations from staff would be designed to ensure that the current land rules and regulations are designed to produce the kind of community that everybody could be proud of. He clarified that the recent development projects are largely permitted by the existing Zoning and Planning documents, which may be subject to modification. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. It was moved by Council Member Berry and seconded by Council Member Peat, to approve Consent Calendar Items No. 1 through 8. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Morales Item No. 1: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF AUGUST 10, 2015. Recommendation: That the City Council approve the Minutes of the Meeting of August 10, 2015, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: PROCLAIMING THE MONTH OF SEPTEMBER 2015 AS "CHILDHOOD CANCER AWARENESS MONTH" IN THE CITY OF CYPRESS. Recommendation: That the City Council officially proclaim the month of September 2015 as "Childhood Cancer Awareness Month" in the City of Cypress. Item No. 4: SECOND READING OF AN ORDINANCE TO PROVIDE EXPEDITED PERMITTING PROCEDURES FOR RESIDENTIAL ROOFTOP SOLAR SYSTEMS. Recommendation: That the City Council adopt the Ordinance by title only, for expediting permit processing of residential rooftop solar systems. ORDINANCE NO. 1149 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING CHAPTER 5 OF THE CYPRESS MUNICIPAL CODE TO ESTABLISH AN EXPEDITED PERMITTING PROCESS FOR RESIDENTIAL ROOFTOP SOLAR SYSTEMS. Item No. 5: APPROVAL OF TASK ORDER FOR STORM DRAIN CAPACITY IMPROVEMENTS, PROJECT 163. Recommendation: That the City Council approve a task order for $59,173 for the Storm Drain Capacity Improvements to Harris & Associates and authorize a contingency of $8,900. 3 028 CITY COUNCIL MINUTES AUGUST 24, 2015 029 Item No. 6: APPROVAL OF TASK ORDER FOR SEWER IMPROVEMENTS AT VARIOUS LOCATIONS, PROJECT 150. Recommendation: That the City Council approve a task order for $170,955 for the Sewer Improvements at Various Locations to AKM Consulting Engineers and authorize a contingency of $25,700. Item No. 7: RECEIVE AND FILE INVESTMENT REPORT FOR THE MONTH OF JULY 2015. Recommendation: That the City Council receive and file the Investment Report for the month of July 2015. Item No. 8: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 35294 THROUGH 35514. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2015 -16. END OF CONSENT CALENDAR NEW BUSINESS: Item No. 9: CONSIDERATION OF A FACILITY RENTAL FEE WAIVER REQUEST FOR MAYOR'S PRAYER BREAKFAST. Mayor Johnson provided background information on this item. It was moved by Council Member Berry and seconded by Council Member Peat, that the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve the request for a facility rental fee waiver for a Mayor's Prayer Breakfast in the amount of $360. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Morales Item No. 10: DROUGHT RESPONSE FOR PARKWAY AND MEDIAN LANDSCAPE MANAGEMENT. The Director of Community Development provided background information on this item. Council Member Berry asked if landscape architect services were used for the Moody Street landscaping. The Director of Community Development responded in the affirmative. Council Member Berry asked about the watering system used for the trees planted on Valley View Street. The Director of Community Development replied that the Valley View Street trees are being watered by a watering truck and that consideration is being given for installation of a drip irrigation system. Council Member Berry asked if drip irrigation would be installed on a permanent basis. The Director of Community Development responded that the watering system would be based on a landscape architect's recommendations which may include reconfiguration of the trees. Council Member Peat asked if public funds would be available. 4 CITY COUNCIL MINUTES AUGUST 24, 2015 The Director of Community Development indicated that grant funding is limited and that no major funding is available. Mayor Johnson spoke in support of landscape architect services. It was moved by Council Member Peat and seconded by Council Member Berry, that the City Council direct staff to: 1) Shut off irrigation to parkway grass areas that have died and replace the dead grass with mulch as available; and 2) Retain the services of a landscape architect to provide a conceptual design for parkway and median landscape grass conversion projects and present the results to the City Council. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Morales Item No. 11: APPROVAL OF FIRST AMENDMENT TO THREE YEAR CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF CYPRESS AND PETER GRANT. The City Manager recused himself from the Council Chambers. The City Attorney provided background information on this item. Mayor Johnson spoke regarding the City Manager's accomplishments. It was moved by Mayor Johnson and seconded by Council Member Peat, that the City Council approve the First Amendment to the Three Year City Manager Employment Agreement Between the City of Cypress and Peter Grant. The motion was unanimously carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Morales The City Manager returned to the dais. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. CONSENT CALENDAR: Item No. 12: ADOPTION OF THE ADMINISTRATIVE BUDGET FOR THE CYPRESS SUCCESSOR AGENCY FOR THE SIX -MONTH PERIOD OF JANUARY 1, 2016 THROUGH JUNE 30, 2016. It was moved by Agency Member Berry and seconded by Agency Member Peat, that the Successor Agency adopt the administrative budget for the Successor Agency for the six -month period of January 1, 2016 through June 30, 2016. The motion was unanimously carried by the following roll call vote: AYES: 4 AGENCY MEMBERS: Berry, Peat, Yarc and Johnson NOES: 0 AGENCY MEMBERS: None ABSENT: 1 AGENCY MEMBERS: Morales 5 030 CITY COUNCIL MINUTES AUGUST 24, 2015 03 1 ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Johnson requested reports from the Council Members on their respective committee assignments. Council Member Berry: Attended the Cypress Senior Citizens Center luau. Attended two Concerts- on -the- Green. Attended a Cypress Children's Advocacy Council meeting. Attended two O.C. Vector Control meetings. Met with Cypress School District Superintendent Anne Silays. Mayor Pro Tem Yarc: Attended the Cypress Chamber of Commerce Networking breakfast. Attended a Concert-on- the - Green. Met with City staff regarding the Cypress Women's Conference to be held on September 17, 2015. Attended the Chief of Police Badge Pinning ceremony. Attended a California Woman's Club meeting. Council Member Peat: Hosted a Cypress /Los Alamitos City Council Members' event. Attended a City /Cypress School District Joint Steering Ad Hoc Committee meeting. Attended the Chief of Police Badge Pinning ceremony. Attended two Concerts -on- the - Green. Mayor Johnson: Attended an O.C. Waste Management meeting. Attended a Concert-on- the - Green. Attended a City /Cypress School District Joint Steering Ad Hoc Committee meeting. Attended the Chief of Police Badge Pinning ceremony. ITEMS FROM CITY MANAGER: The City Manager thanked the City Council for approving his contract amendment. He informed of the City's social media presence on Facebook and Twitter. He congratulated the Cypress Recreation and Park District staff on the conclusion of their successful summer programs. He indicated that cooling centers would be set up this week at either the Cypress Community Center or the Cypress Senior Citizens Center. He spoke of the smoke alarm installation event held at the mobile home community on Bloomfield Avenue on August 15, 2015. Dave Steffan, O.C. Fire Authority Division Chief, spoke regarding the smoke alarm installation event held on August 15, 2015. ADJOURNMENT: Mayor Johnson adjourned the meeting at 8:19 p.m. to Monday, September 14, 2015, beginning at 5:30 p.m. in the Executiv Board Room. ATTEST: CITY CLERK OF THE CITY OF CYPRESS 6 MAYOR 0 E CITY OF CYPRESS