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Agenda 2015-10-12AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 12, 2015 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin(a�ci. c ypress. ca. us Finance — (714) 229 -6700 fin(@,ci.cypress.ca.us Community Development — (714) 229 -6720 cdd@ci. cypress. ca. us Public Works — (714) 229 -6740 pw @ci. cypress. ca. us Police — (714) 229 -6600 cypd a(�.ci. cypress. ca. us Recreation — (714) 229 -6780 crpd@ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. Council Chambers MAYOR ROB JOHNSON MAYOR PRO TEM MARIELLEN YARC COUNCILMEMBER STACY BERRY COUNCILMEMBER PAULO MORALES COUNCILMEMBER JON PEAT October 12, 2015 Page 2 INVOCATION WEST CYPRESS CHURCH The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. PRESENTATIONS INTRODUCTION OF CYPRESS POLICE OFFICERS • CHRISTOPHER BUSHMAN • MELISSA GROVE • KEVIN LINDSEY • CLAIRE TRAN ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please October 12, 2015 Page 3 PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR (1 — 7) 1. APPROVAL OF MINUTES. Meetings of September 21 and September 28, 2015 Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. PROCLAIM THE WEEK OF OCTOBER 25 -31, 2015 AS "RED RIBBON WEEK" IN THE CITY OF CYPRESS. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council officially proclaim the week of October 25 -31, 2015 as "Red Ribbon Week" in the City of Cypress. 4. APPROVE PLANS AND SPECIFICATIONS FOR CONCRETE REHABILITATION, PROJECT 153. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve the plans and specifications for Concrete Rehabilitation, Project 153. October 12, 2015 Page 4 5. AWARD ON -CALL PROFESSIONAL DESIGN SERVICES CONTRACTS FOR HEATING, VENTILATION, AND AIR CONDITIONING. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council award an on -call Professional Design Services Contract to Henrikson Owen and Associates, Inc., and Johnson Controls, Inc., for Heating, Ventilation, and Air Conditioning (HVAC). 6. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 35943 THROUGH 36106. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2015 -16. Recreation and Park District Matters: 7. APPROVE AMENDMENTS TO THE DESIGN AND PRINTING AGREEMENTS FOR THE QUARTERLY ACTIVITY BROCHURE AND CITY NEWS. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Approve an amendment to the agreement with Weidenhoefer Design Studio for design and layout of the quarterly Activity Brochure and City News; and 2) Approve an amendment to the agreement with Westminster Press for printing of the quarterly Activity Brochure and City News; and 3) Appropriate $9,940 from the District's General Fund Unassigned Fund Balance to fund contract amendments. END OF CONSENT CALENDAR NEW BUSINESS (8 — 10) 8. APPROVE PLANS AND SPECIFICATIONS FOR MYRA AVENUE STORM DRAIN NO. 3, PROJECT 143. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve the plans and specifications for Myra Avenue Storm Drain No. 3, Project 143. October 12, 2015 Page 5 9. AWARD CONTRACT FOR PARK DESIGN AT THE FORMER MACKAY SCHOOL SITE, PROJECT 166. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, award a contract to Hirsch & Associates for the park design at the former Mackay School site in the amount of $141,770 and authorize a contingency of $21,300. 10. APPROVE THE STRATEGIC PLAN — SIX MONTH STRATEGIC OBJECTIVES UPDATE. Prepared by: Peter Grant, City Manager Recommended Action: That the City Council receive and file the six -month Strategic Objectives update. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS • Reports on Committee Assignments • Other Items ITEMS FROM CITY MANAGER October 12, 2015 Page 6 ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, October 26, 2015, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 8th day of October, 2015. tattLoaL 213wi.curY) Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, OCTOBER 9, 2015 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.