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2015-10-12053 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD October 12, 2015 A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor Johnson in the Council Chambers, 5275 Orange Avenue, Cypress, California. Members present: Mayor Rob Johnson Mayor Pro Tem Marielien Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Police Chief Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu City Engineer Kamran Dadbeh City Planner Doug Hawkins Acting Public Works Superintendent Gonzalo Vazquez Recreation Superintendent Dena Diggins Senior Civil Engineer Nick Mangkalakiri Management Analyst Anna Sanchez Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Yarc. INVOCATION: The invocation was given by Brian Kammer, West Cypress Church. PRESENTATIONS: The Police Chief introduced Cypress Police Officers Christopher Bushman, Melissa Grove, Kevin Lindsey, and Claire Tran. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Johnson asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Shelley Henderson, Cypress, spoke regarding the Cypress Chamber of Commerce Networking Breakfast and a groundbreaking at the Long Beach Veterans Hospital. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. CITY COUNCIL MINUTES OCTOBER 12, 2015 Council Member Morales stated that Agenda Item No. 6, the Warrant Register, includes warrant 36038 for $395.87 for reimbursements he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on warrant 36038 for the reason disclosed. It was moved by Council Member Peat and seconded by Council Member Morales, to approve Consent Calendar Items No. 1 through 7. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETINGS OF SEPTEMBER 21 AND SEPTEMBER 28, 2015. Recommendation: That the City Council approve the Minutes of the Meetings of September 21 and September 28, 2015, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: PROCLAIM THE WEEK OF OCTOBER 25 -31, 2015 AS "RED RIBBON WEEK" IN THE CITY OF CYPRESS. Recommendation: That the City Council officially proclaim the week of October 25 -31, 2015 as "Red Ribbon Week" in the City of Cypress. Item No. 4: APPROVE PLANS AND SPECIFICATIONS FOR CONCRETE REHABILITATION, PROJECT 153. Recommendation: That the City Council approve the plans and specifications for Concrete Rehabilitation, Project 153. Item No. 5: AWARD ON -CALL PROFESSIONAL DESIGN SERVICES CONTRACTS FOR HEATING, VENTILATION, AND AIR CONDITIONING. Recommendation: That the City Council award an on -call Professional Design Services Contract to Henrikson Owen and Associates, Inc., and Johnson Controls, Inc., for Heating, Ventilation, and Air Conditioning (HVAC). Item No. 6: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 35943 THROUGH 36106. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2015 -16. Recreation and Park District Matters: Item No. 7: APPROVE AMENDMENTS TO THE DESIGN AND PRINTING AGREEMENTS FOR THE QUARTERLY ACTIVITY BROCHURE AND CITY NEWS. Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Approve an amendment to the agreement with Weidenhoefer Design Studio for design and layout of the quarterly Activity Brochure and City News; and 2) Approve an amendment to the agreement with Westminster Press for printing of the quarterly Activity Brochure and City News; and 3) Appropriate $9,940 from the District's General Fund Unassigned Fund Balance to fund contract amendments. END OF CONSENT CALENDAR 2 054 CITY COUNCIL MINUTES NEW BUSINESS: OCTOBER 12, 2015 055 Item No. 8: APPROVE PLANS AND SPECIFICATIONS FOR MYRA AVENUE STORM DRAIN NO. 3, PROJECT 143. The Director of Community Development provided background information on this item. Mayor Pro Tem Yarc asked about storm drain issues on Myra Avenue, and if this project would be completed prior to El Nino. The Director of Community Development responded that Myra Avenue is geographically below the Carbon Creek Channel which creates water level concerns. Council Member Morales asked if the pump installation would be similar to those previously installed. The Director of Community Development responded in the affirmative, and clarified that a water storage box would be lowered into the street by cranes. Mayor Johnson asked about the project timeline. The Director of Community Development replied that the project would take approximately 200 working days and that it would begin after this year's rainy season. Mayor Johnson asked if the project would interfere with residential property. The Director of Community Development indicated that there would be residential driveway closures. Mayor Johnson encouraged community outreach with residents. The Director of Community Development assured that the project inspector would walk the job and that property owners would be notified of project impacts. It was moved by Council Member Berry and seconded by Council Member Morales, that the City Council approve the plans and specifications for Myra Avenue Storm Drain No. 3, Project 143. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 9: AWARD CONTRACT FOR PARK DESIGN AT THE FORMER MACKAY SCHOOL SITE, PROJECT 166. The Director of Community Development provided background information on this item. Mayor Johnson spoke in favor of the project and community outreach, and asked if a traffic signal would be installed. The Director of Community Development replied that a traffic signal would be constructed. Council Member Peat asked about parking. The Director of Community Development indicated that parking would be in front of the park, adjacent to the traffic signal. Council Member Berry asked about residential concerns during the construction phase. The Director of Community Development indicated that minor issues are to be expected and that the contractor would bear responsibility. 3 CITY COUNCIL MINUTES OCTOBER 12, 2015 It was moved by Council Member Peat and seconded by Council Member Morales, that the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, award a contract to Hirsch & Associates for the park design at the former Mackay School site in the amount of $141,770 and authorize a contingency of $21,300. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 10: APPROVE THE STRATEGIC PLAN — SIX MONTH STRATEGIC OBJECTIVES UPDATE. The City Manager provided background information on this item. Council Member Berry complimented the City Manager and city staff on their strategic plan accomplishments. Council Member Peat asked about the six -month objectives attached to the Agenda Report. The City Manager responded that the six -month objectives would be part of the discussion at the upcoming special City Council meeting and informed that some are future objectives. Mayor Johnson complimented the City Manager and city staff on their strategic plan accomplishments. It was moved by Council Member Berry and seconded by Council Member Peat, that the City Council receive and file the six -month Strategic Objectives update. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Johnson requested reports from the Council Members on their respective committee assignments. Council Member Berry: Attended the League of California Cities Conference. Attended the Kiwanis Club of Cypress Installation of Officers. Attended the Woman's Club of Cypress Inspirational breakfast. Attended a SCAG Community Economic and Human Development Committee meeting. Attended a SCAG Regional Council meeting. Attended a Soroptimist of Cypress community outreach. Attended the O.C. Fire Authority Open House. Attended the Cypress Community Clean -up Day held at the Cypress Civic Center. Attended the Cypress Library book sale. 4 056 CITY COUNCIL MINUTES OCTOBER 12, 2015 057 Council Member Morales: Attended the League of California Cities Conference. Attended the Hispanic 100 Scholarship event. Attended the Cypress College Foundation golf tournament. Attended the Kiwanis Club of Cypress Installation of Officers. Attended the Cypress Community Clean -up Day held at the Cypress Civic Center. Attended the St. Irenaeus Oktoberfest. Council Member Peat: Attended the O.C. Fire Authority Open House. Mayor Pro Tem Yarc: Attended the Third Annual Cypress Women's Conference. Attended the Woman's Club of Cypress Inspirational breakfast. Attended the O.C. Sanitation District Board and Operations Committee meetings. Mayor Johnson: Attended a BRACE meeting. Attended the Cypress College Foundation golf tournament. Attended the Kiwanis Club of Cypress Installation of Officers. Attended the Cypress Community Clean -up Day held at the Cypress Civic Center. Attended the O.C. Fire Authority Open House. Announced the O.C. Fire Authority Open House in Irvine on October 24, 2015. Thanked Fire Station 17 for their fire and safety presentation to Cypress students on September 23, 2015. ITEMS FROM CITY MANAGER: The City Manager stated that he would be meeting with the City Council Members to prepare for a future community dialogue meeting. He informed that the first Farmer's Market would be held on Sunday, October 18, 2015 at the Cypress Community Center. He announced the Cypress Job Fair to be held on Wednesday, October 14, 2015 at the Cypress Community Center. ADJOURNMENT: Mayor Johnson adjourned the meeting at 7:47 p.m. to Monday, October 26, 2015, beginning at 5:30 p.m. in the Execute Board Room. ATTEST: CITY CLERK OF THE CITY OF CYPRESS 5 MAYOR O'er HE CITY OF CYPRESS