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Minutes 1975-12-18MINUTES OF A REGULAR MEETING OF THE CYPRESS PLANNING COMMISSION HELD December 18, 1975 The regular meeting of the Cypress Planning Commission was called to order at 4:05 p.m. on Thursday, December 18, 1975 in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California, Chairman Dennis Hart presiding. PRESENT: ABSENT: Commissioners Greenwood, Van Allen, Walsh and Hart Commissioner Mullen Also present were Planning Director Brian Hawley, Public Works Director Art Schatzeder and Public Works Superintendent Curt Wheaton. PLEDGE OF ALLEGIANCE: Chairman Hart led the pledge to the flag. MINUTES: It was moved by Commissioner Greenwood, seconded by Commis- sioner Walsh and unanimously carried to approve the November 20 minutes. It was moved by Commissioner Van Allen, seconded by Commis- sioner Walsh and unanimously carried to approve the December 4 minutes. ADMINISTRATIVE MATTERS: 1. Review of Tentative Parcel Map, southwesterly of Valley View Street and Ball Road - Mervyn's. The Planning Director described the location of parcels on the parcel map submitted in conjunction with the applica- tion for a Mervyn's department store at the southwesterly corner of Valley View and Ball Road. Staff recommended approval subject to 25 conditions. It was moved by Commissioner Van Allen, seconded by Commis- sioner Greenwood and unanimously carried to approve the tentative parcel map for Mervyn's subject to the following conditions: 1. Drainage fees shall be paid in accordance with Master Plan of Drainage. 2. Drainage shall be solved to the satisfaction of the City Engineer. All on -site runoff shall be conveyed to the street by means of an under - sidewalk culvert. A grading plan shall be submitted to the City Engineer for approval. 3. All secondary and primary utility services shall be underground. 4. Street lights shall be installed per City Standards. 5. Advance street light energy charges shall be paid. Planning Commission Minutes December 18, 1975 6. Valley View Street shall be fully improved in accordance with the Master Plan of Streets and Highways. Driveways shall be constructed per City of Cypress Standard #207 and shall be located to the satisfaction of the City Engineer. 7. Street trees (15 gallon) 40' on center shall be in- stalled along Valley View Street in conformance to the street tree policy of the Public Works Department. The type of trees shall be as required under the Townscape and Urban Design element of the General Plan. 8. Soil in planting areas including trees shall be tested by a qualified agricultural laboratory to determine the organic and chemical amendments for optimum growth for the plants specified. The test results shall include concentration of nitrogen, phosphorus, potas- sium, pH, salinity, sodium status and boron saturation extract. Results of these tests with recommendations of the agricultural laboratory shall be furnished to the Public Works Department for approval at least 30 days prior to planting date. 9. Necessary fire hydrants shall be installed in accordance with Fire Department requirements and City Standards. 10. Plan checking and inspection fees amounting to 3 1/2% of the street improvements shall be paid. 11. Developer shall conform to all applicable provisions of the City Code. 12. A retaining wall shall be constructed where the dif- ference in grade on the two sides of the wall is greater than twelve inches (12 "). 13. A minimum six foot (6') high block wall, measured from the highest adjacent grade, shall be maintained on the southerly and westerly property line. Unless property owner's approval is given to heighten the existing wall, a new wall shall be constructed adja- cent to the existing wall to meet the six -foot height requirement. 14. A continuous curb, six inches (6 ") high, shall be constructed along all perimeter walls exposed to moving traffic or parking vehicles. The curb shall be installed a distance of three feet (3') from the base of the wall. 15. Parking stalls and ramps for the handicapped shall be provided in accordance with State of California and City of Cypress standards. 16. On -site parking layout shall be altered to meet City of Cypress Zoning Ordinance requirements and to the satisfaction of the Planning Director and Traffic Engineer. 17. The sanitary sewer connection fee shall be paid by the developer to the City of Cypress and forwarded to the appropriate agency. 18. No parking shall be allowed on Valley View Street in front of this development. 2. Planning Commission Minutes December 18, 1975 19. If the Planning Director and City Engineer determine that excessive noise is emitted by the proposed trash compactor, an adequate sound barrier shall be con- structed to their satisfaction. 20. A pedestrian access along the westerly property line shall be provided to Stratmore Avenue. 21. A cash bond shall be posted to cover the estimated cost of installing, landscaping and irrigating one - half (1/2) of the future median island in Valley View Street in front of this development. 22. A sanitary sewer easement shall be required across this parcel to connect with the remaining undeveloped land to the north. If the easement passes under a proposed building, a steel sleeve shall be installed under the structure. 23. A bond shall be posted by the applicant to guarantee maintenance of the irrigation system so that it oper- ates in a manner for which it was designed, and to guarantee maintenance of all plant materials in a healthy growing condition, free of weeds and litter, for a period of not less than twelve (12) months, to the specifications of the City staff. 24. A bicycle rack, capable of storing a minimum of five (5) bikes, shall be placed at each store entrance (fifteen spaces total.) Location of bike racks shall be subject to the approval of the Planning Director. 25. If a division of land map is submitted in conjunction with this development, these conditions shall be met on all parcels created, altered or otherwise affected by the division of land. 2. Consideration of request for extension of Conditional Use Permit #74 -18. The Planning Director transmitted a letter from Mrs. Patsy Morgan dated December 10, 1975 who requested an extension of the permit approved September 23, 1974 for construction of a preschool at the northwest corner of Denni Street and Ball Road. The applicant indicated that plan checking was completed and that the preschool should be completed before September. The extension was requested because of the delay in receiving approval by the Fire Marshal and because of the changes in the building plans. It was moved by Commissioner Greenwood, seconded by Commis- sioner Walsh and unanimously carried to approve a one -year extension for Conditional Use Permit #74 -18 to expire on September 23, 1976. 3. Review of Noise Ordinance for the City of Cypress (continued from meeting of December 4, 1975.) The Planning Director reported that Mr. Elwyn Brickson of the Orange County Health Department conducted a study of the noise emanating from the air conditioners in the Tangle - wood tract. Mr. Brickson recommended that further studies be made to determine if the noise problem is attributable to the entire area or only a few air conditioners. The Planning Director recommended that this matter be continued to the next meeting. It was moved by Commissioner Greenwood, seconded by Commis- sioner Walsh and unanimously carried to continue considera- tion of the Noise Ordinance to the next Commission meeting. 3. Planning Commission Minutes December 18, 1975 4. Review of City street sweeping policies (continued from meeting of December 4, 1975.) Commissioner Van AlLen asked at a previous meeting that this item be placed on the Commission's agenda. The staff transmitted a staff report dated September 18, 1975 regarding renewal of the present street sweeping contract and a report dated June 10, 1970 evaluating a street sweeping contract versus an in -house operation. The.Commission's concerns with the present service related to an apparent excessive speed of the sweeper, the inability of the sweeper to adequately clean the street because of parked cars, and the fact that debris remains after the street has been swept. General discussion was held regarding sweeping problems. The Public Works Director and Public Works Superintendent described characteristics of the street sweeper. They reported that the vehicle itself and brooms are designed to operate at a speed of 10 m.p.h. They felt that because the sweepers are large, bulky and noisy people get the impression that they are traveling at a faster rate. Under optimum conditions the staff reported the sweepers could be expected to be 85% effective. The staff reported that debris is left behind because it is difficult for the sweeper to pick up material which is wet or muddy. The staff reported that the sweeper sweeps different areas of the City on Monday, Wednesday and Friday. If it rains on the sweeping day, the sweeper will return the following week on the regular day. Commissioner Van Allen felt debris was left behind because the sweeper was forced to make sudden movements to avoid parked vehicles and could not travel in a straight line. He reported that inadequate sweeping caused other health problems such as maggots in the gutter. He felt the dollars lost in ineffective sweeping might be greater than the cost for signing to prohibit parking during sweeping hours. The staff reported that it would be transmitting a compre- hensive report regarding all aspects of street sweeping to the Traffic Commission at its next meeting. The Commission felt it would be appropriate for the Traffic Commission to research this subject and present a recommendation to the Planning Commission. The Commissioners directed the staff to forward their concerns and comments regarding street sweeping to the Traffic Commission and request their recommendations. Commissioner Van Alien asked that the Traffic Commission's study include information regarding the experience of other cities which have parking prohibitions as part of their street sweeping policies. 5. Presentation of tentative schedule of public hearings re: Arlan property. The Planning Director transmitted a tentative schedule of meeting and hearing dates before the Commission and City Council regarding the Arlan property development program. He suggested that the Commission may wish to consolidate their regular meetings with special meetings on this specific issue and that the Commission schedule their January meetings for January 8 and 22. He suggested that the Commission hold its first hearing on the Arlan property possibly by January 22. The Commission agreed with the tentative schedule suggested by the Planning Director. 4. Planning Commission Minutes December 18, 1975 Commissioner Greenwood inquired if the Commission was going to pursue its program of commending outstanding businesses. The Planning Director stated he would place this matter on the next agenda and request recommendations from the Chamber of Commerce. ADJOURNMENT: Chairman Hart adjourned the meeting at 4:45 p.m. CHAIRMAN OF THE PLANNING COMMISSION ATTEST: SECRETARY OF THE PLANNING COMMISSION 5.