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Resolution No. 6545179 RESOLUTION NO. 6545 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, REVISING THE CLASS SPECIFICATION OF POLICE SUPPORT SERVICES SUPERVISOR. WHEREAS, the Personnel Rules and Regulations of the City of Cypress require that revisions to class specifications be approved by Resolution of the City Council; and WHEREAS, as a standard practice, classifications will be reviewed and revised as vacancies occur; and WHEREAS, the revised class specification for Police Support Services Supervisor is attached hereto; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cypress, and acting as the ex- officio Board of Directors of the Cypress Recreation and Park District, hereby adopted the revised class specifications for the position of Police Support Services Supervisor at the regular meeting January 11, 2016 thereby amending the City's Position Classification Plan. PASSED AND ADOPTED by the City Council of the City of Cypress, and acting as ex- officio Board of Directors of the Cypress Recreation and Park District, at a regular meeting held on the 11th day of January, 2016. MAYO OF THE CITY OFD YPRESS ATTEST: CITY CLERK OF THE CITY OF CYPRESS STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS I, DENISE BASHAM, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 11th day of January, 2016, by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None JQL& CITY CLERK OF THE CITY OF CYPRESS City of Cypress 180 REVISED: December 3, 2015 ADOPTED BY CITY COUNCIL: January 11, 2016 POLICE SUPPORT SERVICES SUPERVISOR Police Department FLSA Designation: Exempt DEFINITION To plan, control, support, and supervise the functional areas of police records, court liaison and property and evidence, and coordinate the repair and maintenance of police equipment and facilities. ESSENTIAL DUTIES, RESPONSIBILITIES AND EXPECTATIONS Receives direction from Police Management. Exercises direct supervision over positions of Police Records Clerk, Jailor /Property Clerk, Police Aide, Senior Volunteer, and may include other assigned temporary. personnel. EXAMPLE OF DUTIES Duties may include, but are not limited to, the following: Organize, coordinate and supervise the police records management function, court liaison, custody of property and evidence, police vehicle and equipment repairs and building maintenance. Process discovery requests for court proceedings. Systems Administrator for a variety of in -house technology systems including California Law Enforcement Telecommunication System (CLETS) Agency Terminal Coordinator responsible for training, compliance and Department of Justice (DOJ) audits. Schedule and assign work and train personnel. Supervise and evaluate employees on all dimensions of work performance. Assure staff and departmental compliance with State and Federal laws and court orders regarding the production, sealing, purging or destruction of police records, and criminal property or evidence, including hazardous materials. Analyze effectiveness of existing work procedures, methods and equipment utilized and recommend appropriate _ changes. Research, study and maintain current knowledge of laws and regulations governing the handling and storage of public records and property and evidence. Assist in preparing and managing the equipment and supply budget for assigned program funas. Maintain effective public relations and respond to public inquiries. Assure effective response and procedures are followed by subordinate personnel. Respond to technical questions governing custody of police records and crime evidence in compliance with departmental policies and State and Federal mandates. Coordinate the maintenance and repair of patrol and administrative vehicles with appropriate City and County representatives. Prepare and review various police records, correspondence and reports. Attend professional meetings and advise the department as to appropriate policies, practices and work standards. Perform other related duties as required. Expectations: Maintain effective relations with the City Council, Boards, and Commissions; conduct duties, responsibilities, tasks, and assignments with a constructive, cooperative, positive, professional attitude and demeanor; support the values of openness and honesty; integrity and ethics; accountability, outstanding customer service;_ teamwork; excellence; and fiscal and environmental responsibility. QUALIFICATIONS — Any combination of experience, education and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities is as follows: Knowledge of: Automated police records information and filing systems, including storage, maintenance and purging practices; CLETS policies and procedures; Federal Public Records Act and State and Federal codes governing privacy rights, property and evidence control and the collection, dissemination and release of police , records; Rules of Uniform Crime Reporting (UCR) procedures and maintenance of Monthly Arrest and Citation Register (MACR); State and Federal safety regulations and County standards governing the handling, disposal and . destruction of hazardous materials; fleet maintenance practices and procedures; supervisory principles and practices; budgetary practices and procedures; Microsoft Word and Excel; Crystal Reports. 181 Ability to Organize, schedule, assign, coordinate and supervise the work of police records and property and evidence personnel and the court liaison; correctly interpret and apply Federal, State and local regulations and departmental policies and procedures; analyze and solve work - related problems; prepare clear, concise and comprehensive reports and written orders; develop policies and procedures; recommend and monitor budgetary expenditures; coordinate the maintenance and repair of department facilities and equipment, including fleet; establish and maintain effective work relationships with those encountered in the performance of duties; and, operate a computer terminal to retrieve and update police records and to prepare department reports. Experience: Four (4) or more full -time years of current progressively responsible law enforcement services work, including experience in the areas of police records and property and evidence, of which includes at least one (1) full -time year in a lead or supervisory capacity. Education: An associate degree or unit equivalent and technical training in records and office management, property and evidence management and basic personnel supervision. A bachelor's degree and a P.O.S.T. Records Supervisor Certificate are highly desirable. Physical and Special Requirements and Work Environment: Sit and lean forward to prepare and review police records, statistical reports and procedural manuals. Hands -on work is required in the filing and destruction of records and storage of property and evidence. Operate a computer terminal to access, retrieve and enter records and reports. Reach above or below shoulder level to retrieve records, reports and property from files, shelves and storage areas. Work is performed indoors in a controlled office environment. The employee is occasionally exposed to hazardous materials being stored in evidence storage areas. Frequent interfaces occur with subordinates and police personnel to discuss requested files and procedural guidelines. Regular Contacts occur with court representatives and the general public concerning access to the content of police records.