Resolution No. 5224RESOLUTION NO. 5224
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS THE EX OFFICIO GOVERNING BOARD OF DIRECTORS
OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY
DISTRICT OF THE CITY OF CYPRESS, ESTABLISHING THE CITY /DISTRICT'S
RECORDS RETENTION AND DESTRUCTION POLICY.
WHEREAS, Section 34090 of the Government Code of the State of
California, provides for the retention and destruction of records;
and
WHEREAS, with the passage of SB 742, effective January 2000,
Section 12236 was added to the State Government Code, which
established a Local Government Records Program to be administered
by the State Archives under the Office of the Secretary of State;
and
WHEREAS, a Local Government Records Retention Guidelines
document was developed by the City Clerks Association of
California, in cooperation with the Secretary of State's office,
which is consistent with the Government Code, and supported by the
General Assembly of the League of California Cities, the
California Chapter of the American Planning Association, the
California Professional Firefighters, and the California State
Association of Counties; and
WHEREAS, the City /District generate and accumulate a
significant volume of records which require the implementation of
a uniform City -wide records retention /destruction policy.
NOW, THEREFORE, THE CYPRESS CITY COUNCIL, AND ACTING AS THE
EX OFFICIO GOVERNING BOARD OF THE CYPRESS RECREATION AND PARK
DISTRICT, DO HEREBY RESOLVE AS FOLLOWS:
Section 1. The records of the City of Cypress /Cypress
Recreation and Park District shall be retained and destroyed as
follows:
A. The records of the City /District shall be retained in
accordance with the "Local Government Records Retention
Guidelines," dated August 1999, marked as Exhibit "A ", a
copy of which is on file in the office of the City
Clerk, and by this reference is incorporated fully
herein.
B. Records which have been retained for the designated
period of time set forth in the "Local Government
Records Retention Guidelines" may be destroyed by the
Department Head having primary responsibility for the
records with the written consent of the City Attorney.
C. Records destruction may occur in accordance with
Section A. above without further action of the City
Council.
Section 2. All conflicting Resolutions pertaining to Records
retention /destruction are hereby repealed.
PASSED AND ADOPTED by the City Council of the City of
Cypress, and acting as the ex officio governing Board of Directors
of the Cypress Recreation and Park District, at a regular meeting
held on the 24th day of April 2000.
YOR OF THE CITY OF YP' SS
483
484
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
I, LILLIAN M. HAINA, City Clerk of the City of Cypress, DO
HEREBY CERTIFY that the foregoing Resolution was duly adopted at a
regular meeting of the said City Council held on the 24t11 day of
April 2000; by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, McGill, Sondhi
NOES: 0 COUNCIL MEMBERS: None and Piercy
ABSENT: 0 COUNCIL MEMBERS: None
CI C ERK OF THE CITY OF CYPRESS