Agenda 2016-02-08AGENDA
CITY OF CYPRESS
CITY COUNCIL
REGULAR MEETING
MONDAY, FEBRUARY 8, 2016
6:00 P.M.; 7:00 P.M.
Public Hearings at 7:00 P.M.
COUNCIL CHAMBERS
5275 Orange Avenue
CYPRESS, CALIFORNIA
This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no
action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including
staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us.
City Hall Directory:
Administration — (714) 229 -6680
admin@ci.cypress.ca.us
Finance — (714) 229 -6700
fin(a�ci. cypress. ca. us
Community Development — (714) 229 -6720
cdd@ci.cypress.ca.us
Public Works — (714) 229 -6740
pw(a ci. cypress. ca. us
Police — (714) 229 -6600
cvpd a(�.ci.cypress.ca.us
Recreation — (714) 229 -6780
crpd(c�ci. cypress. ca. us
City Council Agendas/Minutes are available at www.ci.cypress.ca.us.
CALL TO ORDER
ROLL CALL
6:00 P.M.
Executive Board Room
MAYOR MARIELLEN YARC
MAYOR PRO TEM PAULO MORALES
COUNCILMEMBER STACY BERRY
COUNCILMEMBER ROB JOHNSON
COUNCILMEMBER JON PEAT
February 8, 2016 Page 2
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
on any matters within the jurisdiction of the City Council, prior to any
action taken on the Agenda. Although individual Council Members
may provide brief responses to the oral communications, the City
Council may not discuss or take action on off - Agenda items except as
authorized by law. Speakers are requested to limit their comments to
no more than three minutes each.
Recess the meeting.
CLOSED SESSION
Pursuant to California law, "a person may not disclose confidential
information that has been acquired by being present in a closed
session... to a person not entitled to receive it, unless the legislative body
authorizes disclosure of that confidential information." (Gov. Code
§ 54963(a).) Any "[v]iolation of [Government Code § 54963] may be
addressed by the use of such remedies as are currently available by law,
including, but not limited to: (1) injunctive relief to prevent the disclosure
of confidential information...; (2) disciplinary action against [a person]
who has willfully disclosed confidential information....; [and /or] (3) referral
of a member of a legislative body who has willfully disclosed confidential
information... to a grand jury." (Gov. Code § 54963(c).)
CITY OF CYPRESS ITEMS:
CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiators: Peter Grant and Matt Burton
Employee Group:
Cypress Police Officers' Association
RECONVENE 7:00 P.M.
Council Chambers
ROLL CALL
PLEDGE OF ALLEGIANCE
MAYOR MARIELLEN YARC
MAYOR PRO TEM PAULO MORALES
COUNCILMEMBER STACY BERRY
COUNCILMEMBER ROB JOHNSON
COUNCILMEMBER JON PEAT
February 8, 2016 Page 3
INVOCATION CHURCH OF JESUS CHRIST OF LATTER -DAY SAINTS
The City Council does not endorse the content of the invocation and
does not endorse the invocational speaker's particular faith, belief
and /or religious denomination. The City Council does not engage in
any prior inquiry, review of, or involvement in, the content of the
invocation, except to request the speaker to refrain from using the
invocation as an opportunity to attempt to convert others to a
particular faith or to disparage any faith or belief. The City Council has
an established neutral policy for selecting and scheduling invocational
speakers. The City Clerk will make the City Council's policy on
invocations available upon request for public inspection and copying.
REPORT OF WORKSHOP AGENDA/ CITY MANAGER
CLOSED SESSION CITY ATTORNEY
ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR)
The public may at this time address the members of the City Council
on any matters within the jurisdiction of the City Council, prior to any
action taken on the Agenda. Although individual Council Members
may provide brief responses to the oral communications, the City
Council may not discuss or take action on off - Agenda items except as
authorized by law. Speakers are requested to limit their comments to
no more than three minutes each.
If you would like to address the City Council, please complete the
white SPEAKER'S CARD. The card is available at the speaker's
podium or from the City Clerk. Please identify on the card your name,
address, and the item on which you would like to speak, and return to
the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring
that all persons wishing to address the Council are recognized. Your
name will be called at the time the matter is heard by the Council.
Council Chamber Decorum:
• Use courteous and professional language at all times
• Refrain from clapping, whistling, etc. in response to a
speaker's comments
• Allow speakers to provide comments without interruption
• Remove hats upon entering Council Chambers
• No food or beverages please
PUBLIC HEARINGS
Public Comments Restricted to Ten Minutes Per Speaker, Unless
Extended by the City Council.
No items.
February 8, 2016 Page 4
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one
motion unless a member of the Council requests separate action on a
specific item. Ordinances on the Consent Calendar should be read by title
only prior to taking any action.
CONSENT CALENDAR
1. APPROVE MINUTES.
Meeting of January 25, 2016
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
2. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES
AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY
TITLE ONLY AND TO WAIVE FURTHER READING.
3. SECOND READING OF ORDINANCES AMENDING THE WATER
EFFICIENT LANDSCAPE ORDINANCES AND ADOPT
RESOLUTION APPROVING WATER EFFICIENT GUIDELINES.
Prepared by: Doug Dancs, Director of Community Development
Recommended Action: That the City Council: 1) Adopt the
Ordinances by title only, titles as follows, amending the Water
Efficient Landscape Ordinance; and 2) Adopt the Resolution by title
only, title as follows, approving the Water Efficient Landscape
Ordinance Implementation Guidelines.
An Ordinance of the City Council of the City of Cypress, California,
Amending Chapter 29 of the Cypress Municipal Code Relating to
Water Conservation and Water Efficient Landscape
An Ordinance of the City Council of the City of Cypress, California,
Amending Sections 3.13.020 and 3.13.040 of the Cypress Zoning
Ordinance
A Resolution of the City Council of the City of Cypress, California,
Adopting the Guidelines for Implementation of the Water Efficient
Landscape Ordinance
4. PROCLAIM THE MONTH OF FEBRUARY 2016 AS "CAREER
TECHNICAL EDUCATION MONTH" IN THE CITY OF CYPRESS.
Prepared by: Denise Basham, City Clerk
Recommended Action: That the City Council officially proclaim the
month of February 2016 as "Career Technical Education Month" in
the City of Cypress.
February 8, 2016 Page 5
5. ADOPT A RESOLUTION CREATING THE CLASS SPECIFICATION
OF PROJECT MANAGER.
Prepared bv: Matt Burton, Director of Finance and Administrative
Services
Recommended Action: That the City Council, and acting as the
ex- officio governing Board of Directors of the Cypress Recreation and
Park District, adopt the Resolution by title only, title as follows, creating
the class specification of Project Manager.
A Resolution of the City Council of the City of Cypress, and Acting as
Ex- Officio Board of Directors of the Cypress Recreation and Park
District, Establishing the Classification of Project Manager and
Amending Resolution No. 6455 to Add the Classification of Project
Manager to the Cypress Employees' Association Memorandum of
Understanding
6. APPROVE FY 2016 -17 BUDGET CALENDAR AND TIMELINE.
Prepared bv: Matt Burton, Director of Finance and Administrative
Services
Recommended Action: That the City Council approve the Fiscal Year
2016 -17 budget calendar and timeline.
7. APPROVE COMMERCIAL WARRANT LIST AND WIRE
TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS
NO. 37143 THROUGH 37254.
Prepared bv: Matt Burton, Director of Finance and Administrative
Services
Recommended Action: That the City Council approve the warrant
register and wire transfers for Fiscal Year 2015 -16.
END OF CONSENT CALENDAR
NEW BUSINESS
No items.
February 8, 2016 Page 6
RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex- Officio Governing Board
of Directors.
8. AWARD OF CONTRACT FOR PYROTECHNICS FOR JULY 4TH
FIREWORKS SHOW.
Prepared by: June Liu, Director of Recreation and Community
Services
Recommended Action: That the City Council, acting as the ex- officio
governing Board of Directors for the Cypress Recreation and Park
District, approve a contract with Fireworks & Stage FX America, Inc. for a
July 4th pyrotechnics display.
9. ACCEPTANCE AND PLACEMENT OF THREE STATUES FOR THE
ART IN PUBLIC PLACES PROGRAM.
Prepared by: June Liu, Director of Recreation and Community
Services
Recommended Action: That the City Council, acting as the ex- officio
governing Board of Directors for the Cypress Recreation and Park
District: 1) Formally accept three donated statues from Friends of
Cypress Cultural Arts (FOCCA) and approve their placement in
designated parts of the City; and 2) Appropriate $6,000 to the Art in
Public Places program for the installation of three statues.
10. APPROVE A PARKS AND RECREATION FACILITIES CONDITION
AND UTILIZATION ASSESSMENT STUDY CONTRACT.
Prepared by: June Liu, Director of Recreation and Community
Services and Dou' Dancs, Director of Community Development
Recommended Action: That the City Council, acting as the ex- officio
governing Board of Directors for the Cypress Recreation and Park
District: 1) Approve a contract to RJM Design Group to conduct a Parks
and Facilities Condition and Utilization Assessment Study for $97,500
and authorize a contingency of $14,625; and 2) Approve a $112,125
increase in appropriations to the Cypress Recreation and Park District
Capital Projects Program.
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council
on any matters within the jurisdiction of the City Council. Although
individual Council Members may provide brief responses to the oral
communications, the City Council may not discuss or take action on
off - Agenda items except as authorized by law. Speakers are
requested to limit their comments to no more than five minutes each.
February 8, 2016 Page 7
ITEMS FROM CITY COUNCIL MEMBERS
• Reports on Committee Assignments
• Other Items
ITEMS FROM CITY MANAGER
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday,
February 22, 2016, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing Agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this
4th day of February, 2016.
0/fri-cOic tiA)1,-4,at\n
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU
SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683.
NOTIFICATION BY NOON ON FRIDAY, FEBRUARY 5, 2016 WILL ENABLE
THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE
ACCESSIBILITY TO THIS MEETING.