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HomeMy WebLinkAbout2016-01-25106 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD January 25, 2016 A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor Yarc in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor Marielien Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor ORAL COMMUNICATIONS: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Attorney. At 6:01 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:00 p.m. by Mayor Yarc. Members present: Mayor Marielien Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu City Engineer Kamran Dadbeh City Planner Doug Hawkins Information Systems Manager Don Casados Redevelopment Project Manager Steven Clarke Water Quality Manager Gonzalo Vazquez Public Works Superintendent Kirk Streets Management Analyst Anna Sanchez Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Johnson. CITY COUNCIL MINUTES JANUARY 25, 2016 INVOCATION: The invocation was given by Pastor Brian Kammer, West Cypress Church. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Attorney. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS: Mayor Yarc presented a Certificate of Special Recognition to JoAnn Buday, Humana MarketPOINT, for their donation to the Cypress Senior Center. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Yarc asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Dr. Robert Simpson, Cypress College President, and Phil Wendel, Cypress College Foundation, spoke regarding the upcoming Cypress College Americana Awards. Gincy Heins, Alzheimer's Orange County, spoke regarding their programs and services. George Pardon, Cypress, spoke regarding Agenda Item No. 4. Stacia DeFazio, Cypress, spoke regarding 2004 zoning amendments. Deanna Merriman, Cypress, spoke regarding high- density housing developments in the City. Mike Papa, Cypress, spoke regarding a vision for planned developments in the City. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Pro Tem Morales stated that Agenda Item No. 13, the Warrant Register, includes warrant 37094 for $441.53 for reimbursements he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on warrant 37094 for the reason disclosed. It was moved by Council Member Peat and seconded by Council Member Berry, to approve Consent Calendar Items No. 1 through 13. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 2 107 CITY COUNCIL MINUTES JANUARY 25, 2016 108 Item No. 1: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETINGS OF JANUARY 11 AND JANUARY 14, 2016. Recommendation: That the City Council approve the Minutes of the Meetings of January 11 and January 14, 2016, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: SECOND READING OF AN ORDINANCE AMENDING THE CYPRESS ZONING CODE TO PROHIBIT MARIJUANA CULTIVATION AND PROCESSING IN THE CITY OF CYPRESS. Recommendation: That the City Council adopt the Ordinance by title only, to prohibit the cultivation and processing of medical marijuana. ORDINANCE NO. 1152 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING PORTIONS OF THE ZONING CODE, APPENDIX I, SECTION 2, OF THE CYPRESS MUNICIPAL CODE TO PROHIBIT MARIJUANA CULTIVATION ANDMARIJUANA PROCESSING IN SPECIFIED ZONING DISTRICTS Item No. 4: PROCLAIM THE WEEK OF JANUARY 24 -30, 2016 AS "SCHOOL CHOICE WEEK" IN THE CITY OF CYPRESS. Recommendation: That the City Council officially proclaim the week of January 24 -30, 2016 as "School Choice Week" in the City of Cypress. Item No. 5: APPROVE PROFESSIONAL SERVICES AGREEMENT FOR COMMERCIAL REAL ESTATE BROKERAGE SERVICES RELATED TO 5095 -5275 KATELLA AVENUE. Recommendation: That the City Council approve a professional services agreement for real estate brokerage services related to 5095 -5275 Katella Avenue with the partnership of Jones Lang Lasalle and Kosmont Realty Corporation, and authorize the City Manager to enter into same. Item No. 6: APPROVE EXTENDED LOADING DOCK HOURS AT 11100 HOPE STREET — AMENDMENT TO DESIGN REVIEW COMMITTEE PERMIT NO. 94 -5. Recommendation: That the City Council adopt the Resolution by title only, approving Amendment to Design Review Committee Permit No. 94 -5, subject to the conditions in Exhibit "A ". RESOLUTION NO. 6547 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING AMENDMENT TO DESIGN REVIEW COMMITTEE PERMIT NO. 94 -5 — WITH AMENDED CONDITIONS Item No. 7: AWARD CONTRACTS TO INSTALL PEDESTRIAN FLASHING BEACONS AT ORANGE AVENUE AND PEACH STREET AND AT WALKER STREET AND ASPEN STREET, PROJECT 172. Recommendation: That the City Council: 1) Award a contract to PTM General Engineering Services Inc., to install Pedestrian Flashing Beacons at Orange Avenue and Peach Street and at Walker Street and Aspen Street, Project 172, for $101,999, and authorize a contingency of $15,300; and 2) Award a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc. for $14,740, and authorize a contingency of $2,200. 3 CITY COUNCIL MINUTES JANUARY 25, 2016 Item No. 8: AWARD CONTRACTS FOR TRAFFIC SIGNAL LEFT TURN MODIFICATIONS ON BALL ROAD AT DENNI STREET AND MOODY STREET AT BALL ROAD, PROJECT 146. Recommendation: That the City Council: 1) Award a contract to California Professional Engineering, Inc., to install Traffic Signal Left Turn Modifications on Ball Road at Denni Street and Moody Street at Ball Road, Project 146, in the amount of $73,900, and authorize a contingency of $11,085; and 2) Award a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., in the amount of $10,503, and authorize a contingency of $1,575. Item No. 9: WATER EFFICIENT LANDSCAPE ORDINANCE AND ZONING CODE AMENDMENTS. Recommendation: That the City Council: 1) Introduce for first reading an Ordinance by title only, amending Chapter 29 of the Cypress Municipal Code relating to water conservation and efficient landscaping; and 2) Introduce for first reading an Ordinance by title only, amending Sections 3.13.020 and 3.13.040 of the Cypress Zoning Ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING CHAPTER 29 OF THE CYPRESS MUNICIPAL CODE RELATING TO WATER CONSERVATION AND WATER EFFICIENT LANDSCAPING ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING SECTIONS 3.13.020 AND 3.13.040 OF THE CYPRESS ZONING ORDINANCE Item No. 10: EXTENSION OF POLICE TOWING AND STORAGE CONTRACT TO END OF FISCAL YEAR 2015 -16. Recommendation: That the City Council approve the First Amendment to the Police Towing and Storage Services Agreement ( "Agreement ") with Five City Automotive Repair, Inc., and authorize the City Manager to execute the same. Item No. 11: AWARD CONTRACT FOR THE PURCHASE OF EIGHT MULTI- FUNCTION PRINTERS. Recommendation: That the City Council: 1) Award a contract to Konica Minolta Business Solutions USA, Inc., (KMBS) for $77,670 for the purchase of eight multi- function printers; and 2) Approve a $77,670 appropriation from the Equipment Replacement Fund. Item No. 12: RECEIVE AND FILE INVESTMENT REPORT FOR THE MONTH OF DECEMBER 2015. Recommendation: That the City Council receive and file the Investment Report for the month of December 2015. Item No. 13: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 37013 THROUGH 37142. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2015 -16. END OF CONSENT CALENDAR 4 109 CITY COUNCIL MINUTES JANUARY 25, 2016 110 NEW BUSINESS: Item No. 14: RETAIL STRATEGIES — STATUS UPDATE. The Director of Community Development provided background information on this item. Ashton Arrington and Wade Robinett, Retail Strategies, provided a presentation regarding the Strategic Recruitment Plan. Council Member Peat asked about the peer cities reflected in the peer analysis. Mr. Robinett responded that the peer analysis includes cities in Texas, Oklahoma, and California, and stated that the analysis information could be filtered and shared with the retailers. Council Member Peat asked about business attraction. Mr. Robinett spoke about the City's permitting process. Mayor Yarc asked about targeted businesses for Barton Place. Mr. Robinett responded that several new to market fast - casual food concepts are attracted to Barton Place. Mayor Yarc expressed her desire for dinner house restaurants. Mr. Robinett indicated that major full - service restaurants tend to be clustered together and that restaurant development interest would be based on co- tenancy. Mayor Yarc spoke of restaurants in surrounding cities. Mr. Robinett indicated that Retail Strategies would network with the regional and local restauranteurs and inform them of development opportunities. Mayor Pro Tem Morales asked about a possible Trader Joe's or Whole Foods development. Mr. Robinett responded that retailers such as those could take a couple of years and that development would not be very predictable. He stated that all of the facts and information for such a development would be presented to the broker representative. Mayor Pro Tem Morales commented that the task is daunting, given the recent WalMart closures. Mr. Robinett spoke of the continual economy growth. Mayor Pro Tem Morales spoke of the ability to vet businesses and consider their stability. Mr. Robinett stated that there are developer contacts across the country and that retailers tend to be drawn to developers who can perform. Council Member Johnson asked about demographics potential for the next two to three years. Mr. Robinett indicated that the focus would be to identify sites where national retailers could take the site to committee and get it approved. He stated that Lincoln Avenue presents challenges based on the mixed uses and landowners who may live out of town, however a plan could be developed over the years. Council Member Johnson asked about the potential for smaller businesses on Lincoln Avenue and if neighborhood meetings would be held to gather public input. 5 CITY COUNCIL MINUTES JANUARY 25, 2016 Mr. Robinett spoke of communications with the community and the importance of delivering a product that the community buys into. Council Member Johnson asked about the underutilized land west of Denni Street near Forest Lawn Cemetery. Mr. Robinett replied that the retail planning could include redevelopment to increase sales tax dollars and property owners could offer strategy suggestions or the option of selling their property. Council Member Berry asked about obstacles in attracting and retaining new businesses in the City. Mr. Robinett responded that business opportunities would be developer driven for opportunities for retailers to co- tenant. He stated that there would not be enough available land to -date for a larger power center. Council Member Berry asked how online sales may affect the gap analysis. Mr. Robinett responded that retailers' strategies have changed with online sales and ordering, and that there has been extreme growth in the restaurant industry. Item No. 15: ACCEPTANCE OF DONATIONS FOR SENIOR PROGRAMS AND EQUIPMENT. The Director of Recreation and Community Services provided background information on this item. It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District, formally accept donations for senior citizen activities and increase estimated program revenues and appropriations by $2,350. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 16: CYPRESS STRATEGIC PLAN SIX -MONTH STRATEGIC OBJECTIVES UPDATE. The City Manager provided background information on this item. It was moved by Council Member Johnson and seconded by Council Member Berry, that the City Council receive and file the Six -Month Strategic Objectives update. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. Mike Papa, Cypress, spoke regarding the need for internet speed improvements in the City. Don Seward, Cypress, spoke regarding concealed weapon's license. 6 111 CITY COUNCIL MINUTES JANUARY 25, 2016 112 ITEMS FROM CITY COUNCIL MEMBERS: Mayor Yarc requested reports from the Council Members on their respective committee assignments. Council Member Johnson: Attended the Town Hall meeting at the Cypress Community Center. Attended the Cypress State of the City Luncheon. Attended the red ribbon cutting for Coast Dental Group. Council Member Peat: Attended a Joint Forces Training Base Cities Group meeting at the Joint Forces Training Base. Attended the Town Hall meeting at the Cypress Community Center. Attended the Cypress State of the City Luncheon. Mayor Pro Tem Morales: Attended the Town Hall meeting at the Cypress Community Center. Met with a representative to discuss use of reclaimed water in the City. Attended a Recreation and Community Services Commission meeting. Council Member Berry: Attended the candidates' forum for the North Orange County Community College District. Attended a Soroptimist business meeting. Attended the Town Hall meeting at the Cypress Community Center. Attended the Farmer's Market. Attended the Rotary Club of Cypress Christmas dinner. Attended a Woman's Club of Cypress Board meeting. Attended the Cypress State of the City Luncheon. Attended the red ribbon cutting for Coast Dental Group. Attended an O.C. Vector Control Board meeting. Spoke regarding Alzheimer's O.C. support and services. Mayor Yarc: Attended the Cypress Chamber of Commerce Networking breakfast. Met with the Cypress College Auction Committee for the Americana Awards. Attended the Town Hall meeting at the Cypress Community Center. Attended a Woman's Orange District Board meeting. Attended the Rotary Club of Cypress Christmas dinner. Attended an Oversight Board meeting. Spoke at the Cypress State of the City Luncheon. Attended a Community Services Policy Committee meeting. Attended the Farmer's Market. ITEMS FROM CITY MANAGER: The City Manager congratulated Mayor Yarc on the success of this year's State of the City luncheon. Announced the BRACE meeting to be held on Wednesday, January 27, 2016, 9:00 a.m. — 10:30 a.m., at the Cypress Community Center. ADJOURNMENT: Mayor Yarc adjourned the meeting in memory of Cypress Police Services Officer Tony Palter, at 8:20 p.m. to Monday, February 8, 2016, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: t, .. CITY CLERK OF THE CITY OF CYPRESS 7 MAYOR OF THE CITY OR SCYPRESS